Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
R&O SPEC. BIN STORES/SHIP. CONTAIN.
W8486-148758/B
Vlahos, Helen
Telephone: (819) 956-1107
This amendment 003 is raised to provide Questions and Answers
received from Bidders
Question 1:
With respect to the issue of Sub-contracting, the wording in the
RFP is somewhat confusing, including the Basis of Payment. Will
the Crown please confirm that the total amount of
Sub-contracting shall not exceed 40% of the entire Contract
Price?
Answer 1:
Confirmed that the total amount of Sub-contracting shall not
exceed 40% of the entire Contract Price and sub-contracting
shall not exceed 40% of any of the Basis of Payment labour rates
nor more than 40% of the MRC identified for in-plant R&O. All
labour rates under the Contract identified in Annex C by the
Contractor will include all work being done by Sub-contractor.
No "firm fixed" charges allowed for sub-contracting in any of
the categories.
Sub-contracting is envisioned to augment the winning bidder on
specific portions (specialized trades or licencing) of the
repairs or services not to be the main source of repairs or
services. If sub-contracting will be utilized then the bid must
include the sub-contractor's information (such as company
experience, facility, organization and personnel etcetera) for
the Evaluation Requirements'/Criteria, identifying what work the
sub-contractor will be performing to allow the evaluation of the
information provided on the sub-contractor.
Question 2:
In Annex C, Basis of Payment for Hourly Rates & Mark-Ups - The
spreadsheet is laid out in a way that we fill hourly rates for
different labor category, on a yearly basis. Items 1, 2, 3, and
4 are all laid out the same.
In Annex F, Appendix 1, Example of Evaluation Grid, Part A - For
Item 1 R&O Labour Category, it is mentioned that we take the Sum
of yearly Labour Rates. For Item 2 (SITS), Item 3 (TIES) and
Item 4 (FSR), it mentions we take the Sum of average yearly
labour. Question : Should Item 2, 3, and 4 mention Sum of
average yearly labour, like Item 1, or if not please explain how
we are to take the sum of an average.
Answer 2:
Item 1 in the Grid was missing the word "average". Items 1-4 to
read the same - sum of average. Attached is a new/updated excel
spreadsheet which reflects the average total for the five year
requirement. The definition in the Evaluation Plan is clear on
how this is calculated.
Question 3:
Annex C - Basis of Payment for hourly rates and Mark-up
1. Firm all inclusive hourly rates for in-plant Repair and
Overhaul.
The Contractor will be paid a firm all inclusive hourly rate
indicated for each of the following categories: PM, Engineer,
Sea Container Inspector, Technician, Electrician, Draftsman
In other R&O contracts and proposals, we usually have a request
for a blended rate for Item 1 , Firm all inclusive hourly rates
for in-plant Repair and Overhaul, and the text is usually
something like:
Item 1 - Firm hourly rates for in-plant Repair and Overhaul. The
Contractor shall be paid a firm hourly rate for in-plant R&O.
This blended R&O rate shall include all rates to complete the
R&O tasks including management, (e.g. PM, QA, logistics,
administrative & workshop supervisor)
Please confirm that for Item 1 - Firm all inclusive hourly rates
for in-plant R&O, you are requesting separate rates for the
various categories and not an all-inclusive blended rates
Answer 3:
Yes, we are looking for separate rates for the various
categories.
All other terms and conditions remain unchanged
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
