This requirement is for: The Correctional Service of Canada, Springhill institution located in Springhill, Nova Scotia in the Atlantic Region.
Trade agreement: : Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: lowest priced compliant bid.
Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada has a requirement to:
- Facilitate inmates' reintegration by increasing educational skill levels through the provision of accredited programs;
- Provide appropriate library services similar to those in the community, while taking into consideration the requirements of the correctional environment;
- Ensure education programs and library services respect gender, ethnic, cultural and linguistic differences, and are responsive to the special needs of women inmates, Indigenous inmates, inmates requiring mental health care and other groups.
Objectives:
As per the Commissioner’s Directive 720 (Education Programs and Services for Inmates), when an inmate's grade level is below grade 12 or its provincial equivalent, education will be identified as a need in their Correctional Plan. Therefore, the specific objective related to this contract is to provide educational and library services to the inmates at Springhill Institution.
Deliverables:
The Contractor must provide the following services:
- Contract teachers and the Library Technician must take attendance of offenders attending their courses and/or work location. In addition, they must provide an attendance count during class time and/or work time, if requested to do so by the Project Authority or an Officer of the Correctional Service of Canada.
- The Contractor must maintain accurate records of inmate credits achievements obtained through the delivery of the services. The Contractor must make these records available on request for the inmate student. The Contractor must place hard copies of all documentation in the Offender’s education/training file.
- Each contract teacher and Library Technician must establish program assignment objectives for every student enrolled in the program or work assignment utilizing the individual’s correctional plan as a guide and shall enter the objectives into the Offender Management System (OMS).
- Each contract teacher and Library Technician must assess the performance of students in the program at least once every 180 days and must enter the assessment in to OMS. As well, final assessments must be completed when the assignment ends.
- Each contract teacher must respect CSC’s guidelines and policies when writing reports (i.e. including Indigenous Social History factors when applicable).
- Upon request by the Project Authority, the Contractor must provide a data report with information that includes, but is not limited to:
o Names of each offender with an identified educational need.
o The identification of each course that was provided, the nature of the credit involved, and the name of the teacher;
o The number of inmates that initially registered in each course;
o The number of inmates who started but did not complete each course;
o The number of inmates remaining in each course;
o The number of days the course operated;
o The reason for students discontinuing a course, (e.g., transfer, parole, suspension, medical reasons, quit).
- Each contract teacher and library technician must complete and enter in OMS information that includes, but is not limited to, education reports, casework records, officer statements, observation reports for inmates under their supervision as indicated in the policy.
- Each contract teacher must complete Collateral Feedback Reports on inmate students in their class that are simultaneously participating in Integrated Correctional Program Modules (ICPM).
- Each contract teacher must ensure accurate data of educational courses, levels, and GED completions is entered in the OMS immediately or before the end of the business day;
- The Contractor or a designated contract teacher must ensure these reports are completed when required in OMS, respecting established timeframes (CD 730) and notifying the Chief of Education for quality reviewing purposes and locking.
- The Contractor must maintain permanent records of inmate credits/achievements obtained through the delivery of the services and must make such records available on request by the inmate/student. These records must be kept onsite at the institution.
- Each contract teacher and Library Technician must contribute to the pay evaluation for offenders in their program as indicated in their individual Correctional Plan and as outlined in CD 730 “Inmate Program Assignment and Pay”
- All work performed in this contract is subject to the inspection and acceptance by the Project Authority.
Term of Contract:
Period of the Contract: The Work is to be performed during the period of April 1st, 2021 to March 31st, 2022 with the option to renew for one (1) additional one-year period.
File Number: 21208-20-3661835
Contracting Authority: Lise Bourque
Telephone number: 506-851-6977
Facsimile number: 506-851-6327
E-mail: Lise. B••••••@•••••••.••.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
Given the nature of the requirements, proposals submitted by such means as facsimile will not be accepted.
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
The Office of Small and Medium Enterprises (OSME) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.
Topics include:
? Overview of the federal government contracting process;
? Searching for opportunities on the Buy and Sell - Tenders website;
? Bidding on opportunities;
? Registering in supplier databases.
The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).
