services culturels

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to for the provision of Cultural Services to the Pacific Region Institutions and Community offices. The work will involve the following: deliver of Sto:lo cultural teachings, Teaching circles, crafts, and other approved cultural services for offenders.

The Correctional Service of Canada is committed to providing programs and opportunities to meet the Cultural, Spiritual and Intervention Needs of the Aboriginal populations within the institutions as per CD 702. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal culture spirituality and traditional teachings while respecting and learning the beliefs and values systems of the local territory.

The Correctional Service Canada has a requirement to provide Elder and Spiritual Advisor services to the Pacific Region Institution. "Elder" means any person recognized by the Aboriginal community as having knowledge and understanding of the traditional culture of the community, including the physical manifestations of the culture of the people and their spiritual and social traditions.

1.1 Objectives:
To meet the spiritual needs of the Aboriginal offender population through counselling, pro-social interaction and traditional arts and craft activities.

The Correctional Service of Canada “The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.”

The contractor furthers the commitment of the Correctional Service of Canada to continue meet the Spiritual Needs of the Aboriginal populations within the institutions as per CD 702.

The Correctional Service of Canada is committed to providing programs and opportunities to meet the needs of Aboriginal offenders. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality and cultural services.

8 of the federal facilities in the Pacific region are on what the Sto:lo people consider to be their traditional territory. The Aboriginal Corrections Accountability Framework mandates the building of horizontal relationships and enhancing relationships with community. Giving federal offenders the opportunity to learn traditional ways of the local Sto:lo people allows them the opportunity to build relationships to enhance reintegration, and afford the opportunity to examine one’s own criminal behaviour.

The Aboriginal Elder shall assist Aboriginal offenders toward opportunities to further develop an understanding of traditional Aboriginal spirituality while exposing them to traditional ceremonies and belief systems. Also, to provide advice/information to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and its impact on the Institution as well as provide information to Case Management as part of the Case Management Team.

1.2 Tasks:
The contractor is to provide traditional Sto:lo teachings including the historical challenges faced by the Sto:lo people including residential school attendance. These teachings may take place as part of a teaching circle.
The contractor must provide instruction of traditional Sto:lo art and craft activities

The Aboriginal Elder shall assist Aboriginal offenders toward opportunities to further develop an understanding of traditional Aboriginal spirituality while exposing them to traditional ceremonies and belief systems by:

• providing information to offenders through group discussions (circles) and individual discussions
• conduct spiritual services and various traditional ceremonies either in-groups or individually such as smudging using sacred medicines, (e.g., sweetgrass, tobacco, sage, cedar), fasts, family spiritual services, sweat lodges, longhouse ceremonies.
• conduct workshops for the Aboriginal Offenders regarding traditional and cultural beliefs using visual aids and other media.
• provide teachings to the Aboriginal Offenders regarding the areas of Aboriginal spirituality and culture that will enhance an offender's understanding of traditional beliefs and values.
• conducting group discussions on fundamental objects and ceremonies of Aboriginal spirituality.
• providing advice/information to staff and management on issues of Aboriginal spirituality and its impact on operations..
• providing counseling to offenders in emergency situations such as a death in the family.

1.3 Expected results:
The contractor will promote healing and pro-social behaviour and reintegration success of Aboriginal offenders. Culture and spirituality based interaction will be provided to the Aboriginal offenders.

1.4 Performance standards:
The contractor must have ability to provide services of both male and female personnel.
Hours of Work and activities undertaken will be documented by the contractor on bi-weekly or monthly basis. These will be submitted to the Project Authority for review.

1.5 Deliverables:

On a monthly basis, the contractor shall report to the Project Authority.

Estimated level of effort is 288 hours of Art and Craft Instruction, 696 hours of elder services per annum

1.5.1. The contractor will provide cultural services to the Correctional Services of Canada as directed by the Project Authority.

These services shall include:
Sto:lo cultural teachings, teaching circles, crafts and other approved cultural services for offenders.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:
Institutions are subject to lockdown. This is to be communicated by the Project Authority at earliest possible opportunity. In the event that there is a lockdown that is not communicated with twenty four hours notice, two hours of services may be billed.

1.6.1 Location of work:

a. The Contractor must perform the work at the following locations as approved:
Matsqui Institution (33344 King Rd, Abbotsford, BC V2S 4P3),
Mission Institution (8751 Stave Lave Street, Mission, BC V2V 4L8) and
Chilliwack Community Correctional Centre (45914 Rowar Avenue, Chilliwack, BC V2P 1J3)
Kent Institution (4732 Cemetery Rd, Agassiz, BC V0M 1A0),

and may perform work at:
Ferndale Institution (33737 Dewdney Trunk Road, Mission, BC V2V 4L8),
Mountain Institution (4732 Cemetery Rd, Agassiz, BC V0M 1A0),
Pacific Institution/Regional Treatment Centre (33344 King Road, Abbotsford, BC,
V2S 4P4),
Fraser Valley Institution (33344 King Road, Abbotsford, BC, V2S 4P4),
Ferndale Institution (33737 Dewdney Trunk Road, Mission, BC),
Abbotsford Parole (#100-32544 George Ferguson Way, Abbotsford, BC)
Kwikwexwelhp Healing Village

b. Travel
. No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English.

1.6.3 Security Requirements:

This contract includes the following security requirements:
a. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

b. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid. reliability status, granted or approved by CISD/PWGSC.

c. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

d. The Contractor must comply with the provisions of the:
Security Requirements Check List;
Industrial Security Manual (Latest Edition)

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

-have the capacity to deliver Sto:lo elder teachings to the listed CSC Facilities
-have a number of elders (at minimum three) to provide at least two different cultural teachings within their Sto:lo organization
-ability to deliver instruction of a variety of traditional Sto:lo and contemporary art and craft activities

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

Qwi:qwlstôm has the capacity to deliver Sto:lo elder teachings to a number of CSC Facilities. Qwi:qwlstôm receives referrals for their services from the RCMP, the courts, Fisheries, Crown Counsel, and MCFD. They held 54 circles in the community in the past. In the community they deliver a “Respectful Relationships” program which is a ten week course geared towards men who wish to stop the cycle of violence in their lives and understand more positive ways to interact with their spouses and children.

Qwi:qwlstôm has a contingent of elders to provide at least two different cultural teachings within their Sto:lo organization. Elders are integral to the organization in terms of their circle work, they guide the process, advise and pass the teachings that are integral to the reclamation of Stó:lo culture and traditional forms of Stó:lo justice.

As part of the preparatory work for contracting, Qwi:qwlstôm submitted 44 Aboriginal and Contemporary Art lesson plans outlining a variety of arts and crafts that could be instructed by their team including: traditional salish weaving, cedar weaving, deer hide preparation, soap carving, rawhide rattle and Salish whistle construction, beading, traditional Sto:lo game construction, paintmaking, and pine needle basketry. They have provided arts and crafts instruction for one year and three months in the federal correctional system.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one firm is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

Canada intends to retain ownership of any foreground intellectual property arising out of the proposed contract on the following basis:

6.2 statutes, regulations, or prior obligations of the Crown to a third party or parties preclude Contractor ownership of the Foreground;

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of nine months, from July 1, 2013 to March 31, 2014 with the option to extend the contract for 1 additional 1 year period

11. A cost estimate of the proposed contract

The estimated value of the contract, including option year, is $ 122,202.20 plus GST.

12. Name and address of the pre-identified supplier

Name: Qwi: quelstôm Justice
Address: 7201 Vedder Road #5
Agassiz, BC V0M 1A1

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is June 25, 2013 at 2:00 pm PST

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Katie McCallum
District Officer, Contracting and Materiel Services
Correctional Service of Canada
Community Corrections Administration Office
#200- 1945 McCallum Road,
Abbotsford, BC V2S 3N2
Telephone: 604-851-3234
Facsimile: 604-870-2402
E-mail address: K••••••••@•••••••.••.ca