Services d’aumônerie interconfessionnels

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada (CSC) has a requirement for interfaith chaplaincy services to meet its legal obligations. The work will involve the following:
1.1 Objectives:
Provide interfaith consultation and advice nationwide on matters of religious policy and chaplaincy operations within CSC.
1.2 Tasks:
At the request of the Project Authority, the Contractor will provide advice on matters of religious policy and chaplaincy operations in CSC institutions and the community. This includes, but is not limited to, the following:
3.1 At the request of the Project Authority, the Contractor must attend chaplaincy meetings and provide expertise on issues arising from the delivery of chaplaincy services to offenders.
3.2 The Contractor must also attend meetings at least twice per year with CSC senior managers, which may include, but are not limited to, the CSC Head of Chaplaincy and the Commissioner of CSC.
3.3 At the request of the Project Authority, the Contractor will provide advice on matters of religious and faith practices within CSC institutions and in the community.
3.4 The Contractor must provide liaison and linkage with faith communities, and will collaborate with the Project Authority in fostering interest in correctional chaplaincy services within the Contractor's member organizations by providing education and promoting awareness of the needs of offenders, victims, staff and their respective families.
3.5 At the request of the Project Authority, the Contractor will contribute to CSC’s continuous improvement of chaplaincy services by participating in CSC Chaplaincy reviews of activities consistent with the reasonable provision of religious care and religious services.
1.3 Expected results:
The delivery of chaplaincy services in accordance with CSC's legal mandate.
1.4 Performance standards:
The Contractor must perform work in accordance with CSC policies and standards, including but not limited to:
a) Commissioner’s Directive 750 – Chaplaincy Services
b) Guideline 750-1, Inmate Religious Accommodations
c) the Chaplaincy Handbook; and
d) the Religious Diet Guidelines.
1.5 Deliverables:

Monthly report;
Meeting minutes;
Statistical Record of Attendance;
Annual report; and
Annual Audited financial statement.

1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work and attend meetings at the locations specified by the Project Authority.
b. Travel
i) At the request of the Project Authority, the Contractor must travel to any CSC location, or any other location, across Canada, to perform the work, including all Regional Headquarters and CSC National Headquarters in the National Capital Region The location of CSC facilities across Canada can be found on the CSC with site at www.csc-scc.gc.ca
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:

The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:
a. Security Requirements Check List and security guide (if applicable), attached at Annex A;
b. Industrial Security Manual (Latest Edition).
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
2.1 Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
2.1.1 The Contractor must be an interfaith organization that is national in scope.
2.1.2 The Contractor must include at least one (1) representative from each of the following faith groups:
1) The Anglican Church of Canada;
2) The Buddhist Faith Community;3) Canadian Baptist Ministries;4) The Christian Reformed Church;5) The Canadian Council of Churches;6) The Canadian Conference of Catholic Bishops - Atlantic Region;7) The Canadian Conference of Catholic Bishops - Quebec Region;8) The Canadian Conference of Catholic Bishops - Ontario Region;9) The Canadian Conference of Catholic Bishops - Prairies Region;10) The Canadian Conference of Catholic Bishops - Pacific Region;11) The Center for Israel and Jewish affairs;12) The Church of the Nazarene, Canada;13) The Canadian Council of Imams;14) The Hindu Federation;15) The Lutheran Council, Canada;16) The Mennonite Central Committee, Canada;17) The Pentecostal Assemblies of Canada;18) The Presbyterian Church in Canada;19) The Seventh-day Adventist Church in Canada;20) The Sikh Faith Community; and21) The United Church of Canada.
2.1.3 The Contractor must have a minimum of five (5) years of experience in acting as an advisory body for the provision of chaplaincy services in an interfaith context.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The pre-identified suppliers meet all of the minimum essential requirements described in this ACAN.
The proposed contractor is a highly specialized national volunteer interfaith organization representing the faith groups listed in this ACAN. CSC requires a representative voice of the faith communities of Canada as religious specialists in order to adequately meet its legal obligations.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
 (d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of one (1) year, from 01 April 2019 to 31 March 2020 with an option to extend the contract for five (5) additional one (1) year periods.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $ 100,999.00 (Applicable taxes and Option(s) extra).
12. Name and address of the pre-identified supplier
Name: The Interfaith Committee on Chaplaincy
Address: P.O. Box 761 14 Main St., Dowling, ON P0M 1R0
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is Wednesday, February 13, 2019 at 2:00pm EST.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Danielle Cameron
Telephone: 613-943-6144
Facsimile: 613-992-1217
E-mail: D••••••••@•••••••.••.ca