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The contractor must supply licensed journeymen, technician, and mechanics as necessary for the required inspection, servicing, repair, or replacement, or any combination of the three of all HVAC and Refrigeration equipment as listed in Annex A. The contractor’s journeymen, technician, and mechanics must be licensed in province of Saskatchewan. The project authority may request that the contractor’s licensed personnel provide copies of the appropriate licensing before performing work on site.
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The required inspection includes, but is not limited to, annual leak test, service logs, decommissioning, and any other related tasks to ensure RPC HVAC remains compliant with Federal Halocarbon Regulations and associated reports as per the Federal Halocarbon regulations and Correctional service of Canada’s policy on the management of Halocarbon’s CD 318-4. (see Annex A4). The contractor must perform such work in accordance with applicable legislation and regulations. The Project Authority may request copies of required certification. The
contractor must provide
documentation of service and maintenance performed to the project authority within four (4) weeks of completion of the inspection and maintenance.
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The contractor must carry out a total preventative maintenance check by inspecting, servicing, repairing, or replacing components, or any combination of the three, as required. The contractor must obtain the project authority’s prior approval for any repair and replacement of components. The contractor must service the 72 units described in Annex A1 during the appropriate seasons as described in Annex A1. Annex A2 spring (cooling season) and Annex A3 fall (heating season) provide a detailed check list. The contractor must complete spring checks in the month of April and fall checks in the month of October. Based on the results of the spring and fall checks, the contractor must supply a recommended repair list to the project authority for review and approval. Once approved, the contractor must complete repairs at the applicable technician rate and parts/material cost.
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The contractor must replace all filters on the units described in the Annex A1 – A3 during the months of February, April, June, July, August, September, October and December, unless the project authority specifies otherwise.
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The contractor must provide qualified technician(s) as required 24-hour per day. The contractor must respond within two hours for emergency repairs as determined by the Project Authority or Designate.
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The contractor's representative or technician must have numbered work orders which the project authority or designate will sign when the work has been completed. The contractor’s representative or technician must leave a copy of the work order with the project authority or designate. The contractor must also supply any and all additional reports required, to the project authority based on existing legislation, i.e., Federal Halocarbon regulations.
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The contractor must invoice any work, or repairs, or both done to units 63 – 67 under Kitchen Refrigeration Equipment in Annex A1 of the Statement of Work separately. The contractor must address invoices to the Chief, Food Services or Designate at the Regional Psychiatric Centre
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The contractor must supply parts and material at the agreed upon rate as per the basis of payment, pending approval by the Project Authority
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All parts and material must meet all specifications as recommended by the manufacturer and determined by the Contractor.
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Unless stipulated otherwise, filter media must be cardboard, disposable, pleated type construction. Quality must be minimum MERV 13. AAF MEGA pleat M13 or equivalent filter media.
