services de collecte d'analyses d'urine

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to provide a Urinalysis Collection Program for both male and female offenders is required for the South Saskatchewan area including the Oskana Community Correctional Centre. The program must be in compliance with the Corrections and Conditional Release Act, Corrections and Conditional Release Regulations, and Guidelines and Policy under the Act.
 The work will involve the following:
1.1 Objectives:
To establish the procedures for the collection, and shipment of urine samples. Samples collected are forwarded for lab testing for substance/alcohol use.
1.2 Tasks:
The Department shall:
1. Provide a complete CSC Urinalysis Collector Training Program prior to the Collector(s) commencing any urine collection services.
a. Training is normally a one-day session which includes an exam.
b. Training will cover safety and other protocols relevant to the discharge of duties under this Statement of Work.
c. Training will include procedures for reporting negative offender behavior to CSC and the National Monitoring Centre protocol.
d. Training is offered at the Oskana CCC through the site urinalysis coordinator in the South Saskatchewan area and attendance/completion will be at the Contractor’s expense. No fees will be paid for travel.
2. Provide the Contractor with all necessary documentation including Regulations, Directives, and Guidelines for compliance to be maintained.
3. Provide procedural instruction in the surveillance, procurement and shipment of samples.
4. Establish procedures for shipment of samples to the CSC specified laboratory for testing.
5. Provide the required paperwork, sample containers, courier bags and courier bills of lading. CSC will provide the refrigeration unit to store the collections along with a security storage container for paperwork, gloves and other required supplies as determined by the Technical/Project Authority.
6. Refer offenders for urinalysis testing by providing the contractor with a list of those required to be tested per session.
7. Provide a minimum of 24 hours notice to cancel scheduled collections. The Technical/Project Authority (or designate) will provide notice by telephone. If CSC fails to provide a minimum of 24 hours’ notice to cancel a scheduled collection by telephone, the contractor will be paid one half of the all inclusive price per collection session as per the Basis of Payment.
8. Provide a monthly testing schedule. Testing is scheduled Monday to Friday between 15:00 to 19:00 hours at Oskana CCC, and from 08:00 to 16:00 hours in other locations. However, there may be exceptions which could include weekend collections as per the direction of the department.
9. Provide instructions and training on when and how to report incidents (ie:offender refuses to provide a sample or indicates an inability to provide a sample, and/or if any suspicious behavior is noted.
The Contractor must :
1. Provide Male and Female Collectors who have completed the CSC Urinalysis Collector Training Program (at the Contractor’s expense), prior to commencing any urine collection services.
2. The Contractor must have local staff available at the required locations, including Regina, Swift Current, Yorkton, Kamsack, and Maple Creek (all in Saskatchewan). No travel expenses would occur for the purpose of collecting samples
3. Upon referral from the Parole Officer, collect urine samples from supervised male and female offenders supervised by the Regina Area Parole Office or the Oskana CCC in accordance with policy and legislation.
4. Ship the samples, with a bill of lading, to the Department approved laboratory for testing.
5. Complete the urinalysis log sheets monthly and a detailed invoice and forward to the Project Authority. The Contractor must provide details of all expenditures with supporting documents with each invoice.
6. Attend court hearings, meetings with auditors, or meet with CSC managers as required.
7. The Contractor must provide the collector with personal protective equipment.
8. Samples will be collected in compliance with Section 66(1) of the CCRA regulations, and Commissioner’s Directive 566-10 or updated policy with the maintenance of privacy, confidentiality and non-disclosure as to the identity of the donor.
9. In the event of a planned absence of the Collector, it is the Contractor’s responsibility to arrange for a qualified alternate (substitute) Collector. A planned absence includes illness, vacation, personal leave, or any inability to provide urinalysis collection services for a given period.
10. Alternate (substitute) Collectors will have to have completed the CSC Urinalysis Collectors Training Program prior to commencing any urine collection services.
11. The Project Authority must approve the alternate (substitute) Collector prior to commencing any urine collection services.
12. There may be an occasional need for unscheduled, urgent/emergency collections, in
which a 1 hour response time will be required as requested by the Technical or Project
Authority only. (Note: unscheduled collections mean short notice less than 24 hrs, but the sample still needs to be collected during RCMP office hours)
13. Estimated level of effort for Regina Collections: Approximately 95 collections per month.
Estimated level of effort for Swift Current Collections: Approximately 5 collections per month.
Estimated level of effort for Yorkon Collections: Approximately 5 collections per month
Estimated level of effort for Kamsack Collections: Approximately 5 collections per month.
Estimated level of effort Maple Creek Collections: Approximately 5 collections per month.
14. The Project Authority will develop the testing schedule and provide this to the Collector at
least one week before the next month.
15. The Contractor must provide 24 hours’ notice for cancellation of collections. Any changes
in approved scheduling must be approved by the Project Authority
16. Collection of urine samples must be conducted by a male collector for male offenders and a female collector for female offenders.
17. The collection area will be searched by the Collector prior to the offender’s arrival.
18. Access to the collection area will be controlled while the urine collection is in progress.
19. The Collector must verify the identity of the offender with Government issued picture ID prior to demanding each sample.
20. The Collector must escort the offender to the collection area and will conduct a visual inspection only of the Offender. The Collector must request the offender to remove any bulky clothing, such as a coat or loose fitting outer garments, in order to reduce the possibility of an attempt to alter or falsify the urine sample.
Note: Only CSC personnel are permitted to conduct a frisk search/routine non-intrusive
search of offenders
21. Urine samples will be provided under direct observation of the Collector. “Direct Observation” means a manner by which offenders must supply a urine sample in open view, allowing the container, as well as the urine sample entering the container, to be seen at all times by the collector. The Collector will require that the offender remove any bulky clothing, such as a coat or loose fitting outer garments, in order to reduce the possibility of an attempt to alter or falsify the urine sample.
22. The number of persons involved in handling samples will be kept at a minimum. Normally only the Collector and the offender will have contact with the sample container prior to it being secured.
23. The appropriate portion of the completed copy of the form Urinalysis testing Chain of Custody (CSC/SCC 1065) will be enclosed in a sealed, waterproof bag and inserted into the shipping container.
24. Each sample bottle will be sealed, signed and dated by the Collector and the offender or the Urinalysis Program Coordinator across a tamper-resistant tape affixed on the top of the shipping container. The tape will overlap the top and go down on both sides of the container.
25. The collector will be responsible to prepare the samples for shipping with a bill of lading, to the Department approved laboratory for testing. The collector will arrange with Purolator to pick up the samples from the RCMP stations.
26. The Collector, on occasion, may be required to obtain Offender signatures and witness
same on a Notification to Provide a Urine Sample (CSC) form number 1064-01. These
forms will be prepared by the Parole Officer assigned and presented to the Collector for
signature prior to the time of sample collection
27. The Regina Parole Office or the Oskana CCC must be immediately notified in the event of an offender’s refusal or inability to provide a sample, and/or if any suspicious behavior is noted. If this occurs outside the established working schedule, the National Monitoring Centre protocol will be contacted.
28. Have made arrangements with local RCMP detachments to collect sample at the respective RCMP stations (Swift Current, Yorkton, Kamsack, and Maple Creek) during their regular work hours. Have made arrangements with the RCMP detachments to receive and store urinalysis paperwork and store urine samples overnight in a secure location.
29. Prior to the commencement of work, the successful bidder may be required to attend a meeting at the request of both the Technical and Project Authorities.
1.3 Expected results:
To establish the procedures for the collection, and shipment of urine samples. Samples collected are forwarded for lab testing for substance/ alcohol use.
1.4 Performance standards:
The contractor is expected to complete urinalysis testing as scheduled, any unexpected delay or cancellations should be communicated with the Project Authority or their delegates as soon as practical. The contractor is expected to fill out the required form accurately as inaccurate information will result in invalid testing results.
1.5 Deliverables:
1.5.1 The collector must provide details of all expenditures with supporting documents (form CSC/SCC 1065) with each invoice. Detailed invoices are to be forward to the Oskana CCC for samples collected at Oskana and to Regina Parole Office for samples collected at other locations. All documentation must be sent electronically prior to the 5th of the following month).
1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work at the following locations: Oskana CCC in Regina, and at the local RCMP detachments in Swift Current, Yorkton, Kamsack, and Maple Creek. No travel is anticipated for performance of the work under this contract. No overnight storage of samples outside of the locations below. CSC will supply the cooler to store the collected samples which must remain on site.
Oskana CCC: 1650 Halifax St, Regina, SK S4P 1S8
Swift Current RCMP detachment: 2 1 Ave NE, Swift Current, SK S9H 4W4
Yorkton RCMP detachment: 15 Palliser Way, Yorkton, SK S3N 4C5
Kamsack RCMP detachment: 305 Queen Elizabeth Blvd, Kamsack, SK S0A 1S0
Maple Creek RCMP detachment: 110 Maple St, Maple Creek, SK S0N 1N0
b. Travel
i. Travel to the following locations will be required for performance of the work under this contract:
Oskana CCC: 1650 Halifax St, Regina, SK S4P 1S8
Swift Current RCMP detachment: 2 1 Ave NE, Swift Current, SK S9H 4W4
Yorkton RCMP detachment: 15 Palliser Way, Yorkton, SK S3N 4C5
Kamsack RCMP detachment: 305 Queen Elizabeth Blvd, Kamsack, SK S0A 1S0
Maple Creek RCMP detachment: 110 Maple St, Maple Creek, SK S0N 1N0
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
The following security requirements (SRCL and related clauses provided by PWGSC ISP) apply to and form part of the Contract.
1. The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), with approved Document Safeguarding at the level of PROTECTED B, issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
3. Processing of PROTECTED materiel electronically at the Contractor/Offeror's site is NOT permitted under this Contract/Standing Offer.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
5. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
(b) Industrial Security Manual (Latest Edition).
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Experience: The contractor must have a minimum of six (6) months experience in providing the coordination of Urinalysis collection services in the last two (2) years.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a limited number of suppliers available to provide urinalysis services. The Canadian Corps of Commissionaires, South Saskatchewan Division has successfully demonstrated their ability and expertise in providing urinalysis collection services. This supplier is the only supplier that can perform the scope of work, given their history, experience and familiarity with the level of information required to complete the tasks identified in the scope of work. This supplier is uniquely positioned to provide these services as they currently provide urinalysis for Oskana CCC and Regina Parole Office. They are able to add the additional services in the the required rural locations Swift Current, Maple Creek, Weyburn, Yorkton, and Kamsack. The Commissionaires South Saskatchewan is providing security services in these locations. Their existing employees in the identified locations provides a cost-effective option to provide urinalysis collection services. In addition the Commissionaires have been meeting contract requirements and their service has been satisfactory. Their experience in conducting urinalysis and available resources in remote locations can meet our needs in this regard. They have made arrangements with local RCMP detachments to collect sample at the respective RCMP stations (Swift Current, Yorkton, Kamsack, and Maple Creek) during their regular work hours.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of 5 years, from July 1, 2020 to June 30, 2025.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $204,110.00 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: The Canadian Corps of commissionaires, South Saskatchewan Division
Address: 122 Albert Street Regina, SK S4R 2N2
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is June 11, 2020 at 2:00 PM CST.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Amanda McCaig
Contracting and Materiel Services
Correctional Service Canada
3427 Faithfull Avenue
Saskatoon, SK S7K 8H6
Telephone: 306-659-9258
E-mail: 5••••••••@•••••••.••.ca