IMPORTANT NOTICE:
There is a security requirements associated with this requirement.
September 14, 2018:
Publish questions 1 and 2 below. Publish amendment 001 of the Request for Proposal.
October 5, 2018:
Extension of the closing date to October 19, 2018. A revised version of the RFP will be published by October 10, 2018 who will answer questions received.
October 9, 2018:
Publication of the new version of the Request for Proposal. Bidders are requested to consult changes to this new version without any further delay in order to be able to submit a bid on time.
October 11, 2018:
Publication of a revised version of the Request for Proposal. Publication of questions 3 to 7 below.
Questions and Answers:
Question #1
Would it be possible to clarify the information concerning intellectual property rights as there are contradictions between the various clauses used (2040/4006/K3410C) in the Request for Proposal and we would like to know which one will have priority?
Answer #1
Section 2.2, clause K3410C, and section 5.3, clause 4006, have been deleted in amendment 001 of the RFP. Please refer to the terms and conditions of the General Conditions 2040 of the SACC Manual regarding Intellectual Property.
Question #2
I was wondering if you would be able to provide any information regarding what group within DND is requesting these services. i.e., is this for the Navy, Land, Airforce, Research, or all?
Answer #2
We are not able to provide this information at this time.
Question #3
The tables at para 1.0 in the Financial Bid Presentation Sheet, indicates certain hours per mentioned categories and requires Bidders to provide a “Firm all-inclusive hourly rate”. It is very difficult to provide a “Firm all-inclusive hourly rate” for these three categories, Injection Molding, Anodizing and Extrusion, as they are dependent on variable factors.
Answer #3
Canada is looking for the variable cost portion of these capabilities. Tooling and Molds are fixed costs that should be identified specific to each project upon issuance of a Task Authorization.
Understanding that complex and large parts will take longer time to produce (anodize/ extrude) compared to simple parts, an hourly cost should be calculated based use of facilities and equipment.
Please note that the hours indicated in the table, are only estimates for the purpose of evaluation.
Question #4
We noticed that the current total score for Project Experience, in Appendix 2 Point Rated Bid Evaluation Matrix, indicates sixty (60) points but should read fifty (50) points.
Answer #4
Canada has updated the scoring to reflect the accurate scoring of fifty (50) points.
Question #5
In the attachment 1 of part 4, at section 3.2.2, it is mentioned the following:
The bidder must also provide copies of certifications for each individual providing these capabilities. Documentation on a minimum of one individual is required, however, additional certification may be provides if required to demonstrate technical expertise on each in-house manufacturing capabilities.
What kind of certifications is requested? Just a résumé, or you need something else?
Answer #5
See Appendix 1 – Mandatory Criteria Bid Evaluation Matrix. The required documentation has been described in detail under Proof of Compliance column.
Question #6
We are requesting an extension to the closing date to Friday October 26th in order to be able to respond to the RFP.
Answer #6
Due to the nature of the RFP amendment, Canada will allow an extension no later than October 24th, 2018, as we already extended the closing date by 9 days.
Question #7
On attachment 1 of part 3, can you confirm that the rate in the table shall be without the profit?
Answer #7
Yes, the profit must be indicated separately. Please refer to item 2 of attachement 1 of part 3 where we ask for profit percentage that will be applied on the rates.
BACKGROUND:
The Department of National Defence (DND) conducts a variety of research and development (R&D) activities to develop and improve specific capabilities that are required to support its unique operational mandate. As part of the R&D activities, non-standard and specialized equipment and components that are not commercially available are often necessary. To support the R&D activities, DND has a requirement for design, manufacture, and modification of a variety of prototype one-of-a-kind parts, assemblies, and experimental components.
The objective of this work is to provide with engineering design and manufacturing services in support of research and development (R&D) activities as it relates to both simple and complex problem resolution. All services will be performed on an “as and when required” basis.
The Work may include, but is not limited to, engineering support, design, manufacture, modification of a variety of prototype parts, assemblies and experimental components that directly support the R&D efforts.
The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA). The requirement is subject to a preference for Canadian goods and/or services.
This procurement is subject to the Controlled Goods Program. The Defence production Act defines Canadian Controlled Goods as certain goods listed in Canada’s Export Control List, a regulation made pursuant to the Export and Import Permits Act (EIPA).
The Federal Contractors Program (FCP) for employment equity applies to this procurement; refer to Part 5 – Certifications and Additional Information, Part 7 - Resulting Contract Clauses and the annex titled Federal Contractors Program for Employment Equity – Certification.
It is Canada’s intent to award one (1) contract to satisfy this requirement. The period of the Contract will be for a three (3) year period from the date of contract award, with the irrevocable option to extend the term of the contract by up to two (2) additional one (1) year period(s) under the same conditions.
