The Canada Revenue Agency (CRA) is in the process of developing a new strategy for shredding services for its locations across Canada. In order to select the best procurement method and before possibly issuing a formal Request for Proposal, CRA is seeking industry feedback on the current state of shredding services delivered to its locations, including possible improvements and solutions. This feedback may be used to develop the CRA’s procurement strategy, as well as the solicitation documentation.The strategy may be further divided into smaller strategies to better address the requirements of certain offices. These may be grouped geographically or according to other factors that may be raised by this RFI. The strategy may include a combination of shredding methods, such as off-site, on-site and CRA owned shredders.The purpose of this RFI is to:1. To help the CRA understand the shredding industry and look for opportunities to engage a strategy that improves the efficiency of their secure waste destruction services.2. Solicit feedback and recommendations on options, constraints and possible solution(s) for the CRA shredding strategy.3. Solicit comments on the RFI that would increase the likelihood of the initiative’s success, minimize risk and increase cost effectiveness for the CRA and its clients.Suppliers are invited to submit information in response to the questions.DisclaimerResponding to this Request for Information (RFI) is not a prerequisite to receiving or being eligible to bid on any Request for Proposal (RFP) for this requirement. Any RFP will be advertised on the Government Electronic Tendering Service (GETS) commonly referred to as Buy and Sell (https://buyandsell.gc.ca/).This RFI is not to be construed as a solicitation for tenders or proposals. No contract or other form of commitment will be entered into based on responses to this RFI. This RFI is not considered as authorization by the Canada Revenue Agency (CRA) to undertake any work that would result in costs to CRA.Nothing in this RFI shall be construed as a commitment from CRA to issue an RFP for this program. CRA may use non-proprietary information provided in its review and/or in the preparation of any formal RFP. All responses will be held by CRA on a confidential basis (subject to applicable federal legislation) and remain the property of CRA once they have been received. CRA may reproduce or photocopy or transcribe the response and any non-proprietary supporting documentation for the purpose of its review and/or inclusion in any resulting RFP document. Contractors responding to this RFI may be invited to a meeting to further clarify their responses to questions.CRA shall not be bound by anything stated herein. CRA reserves the right to change, at any time, any or all parts of the requirements, as it deems necessary. CRA also reserves the right to revise its procurement approach, as it considers appropriate, either based upon information submitted in response to this RFI or for any other reason it deems appropriate.Responses and Enquiries:Responses to this RFI will not be used to pre-qualify or otherwise restrict participation in any future procurement process (e.g. an RFP). Responses will not be formally evaluated.CRA will not reimburse any expenditure incurred in preparing responses and participating in the presentation sessions related to this RFI.The vendor must provide a contact name, email address and telephone number when submitting their response.Respondents are requested to submit responses by Friday, November 13, 2015, 2 pm Eastern Standard Time.Electronic submissions are preferred.Vendors are requested to submit responses to this RFI using the following e-mail, facsimile number or delivery address:Canada Revenue AgencyContracting DivisionServices and Print Section250 Albert, Room 8058Ottawa, ON K1A 0L5Attn: Phuong LyTelephone No: (613) 957-3291Facsimile No: (613) 957-6655E-mail: P••••••••@•••••••.••.caFor delivery by hand or by courier, Monday to Friday 8:30 am to 3:00 pm, please contact Phuong Ly to arrange a drop off time.All enquiries must be submitted via email to the attention of Phuong Ly at P••••••••@•••••••.••.ca or by phone at (613) 957-3291.
