Tendarix.ca
DESCRIPTION :
The Canadian Pari-Mutuel Agency (CPMA) of Agriculture and Agri-Food Canada (AAFC) is a federal regulatory agency with a mandate to regulate and supervise pari-mutuel betting in Canada on horse racing, with the objective of ensuring that pari-mutuel betting is conducted in a way that is fair to the betting public. One of the key activities undertaken by the CPMA in advancing this mandate is the operation of a national drug control program in accordance with the Pari-Mutuel Betting Supervision Regulations (the Regulations) (http://laws.justice.gc.ca/en/showtdm/cr/SOR-91-365) enacted under the Criminal Code aimed at preventing and detecting the use of prohibited drugs and medication in race horses. In this regard the CPMA requires the services of a laboratory that will become an “Official Laboratory” as defined under Section 2 of the Regulations. This designated Official Laboratory will provide services to prevent and detect the uncontrolled use of drugs and medications in racing horses, through:
(1) analytical services in respect of official samples of equine body fluids and other materials obtained from horses racing in pari-mutuel races at Canadian racetracks; and,
(2) research services on an “as and when requested” basis, with respect to the detection and identification of drugs and metabolites in horses through the analysis of urine and blood obtained from horses which have been administered drugs under controlled conditions.
Services will be required for a period commencing from date of contract award (estimated to be from April 1, 2015) up to and including March 31, 2018, with an irrevocable option on the part of Canada to extend the contract period of any resultant contract by up to two (2) additional one (1) year periods.
OFFICIAL LABORATORY :
The successful Bidder’s laboratory will be designated by the Executive Director of the CPMA as an Official Laboratory under the Pari-Mutuel Betting Supervision Regulations (the Regulations). In order to be designated as the CPMA’s “Official Laboratory”, the Contractor must be accredited by the Standards Council of Canada (SCC) as described in Appendix 2 of Annex A of this RFP.
In the case that the successful Bidder’s laboratory is accredited under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Drug Chemistry or Toxicology laboratory (CAN-P-1578, Appendices 1 & 6) but not as an Equine Drug Testing laboratory, the Bidder must successfully complete a scope expansion to cover Equine Drug Testing (CAN-P-1578 Appendix 4) prior to Contract Award. At Bid closing, the Bidder must demonstrate that the laboratory proposed to carry out the Work has submitted a request for scope expansion to cover Equine Drug Testing (CAN-P-1578) to the Standards Council of Canada and must provide a copy of the Standards Council of Canada’s acknowledgement to the request.
TRADE AGREEMENTS :
The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).
The requirement is for Commercial Testing Laboratory Services (GSIN: H300C) which are excluded from the application of the North American Free Trade Agreement (NAFTA) as per Annex 1001.1b-2, Class H3, Inspection Services (incl. Commercial Testing Laboratory Services except Medical/Dental).
The requirement is excepted from the application of World Trade Organization - Agreement on Government Procurement (WTO-AGP) under Article XXIII, Exceptions to the Agreement, as follows; “subject to the requirement that such measures are not applied in a manner which would constitute a means of arbitrary or unjustifiable discrimination between countries where the same conditions prevail or a disguised restriction on international trade, nothing in this Agreement must be construed to prevent any Party from imposing or enforcing measures: necessary to protect public morals, order or safety...”
The Comprehensive Land Claims Agreements (CLCAs) are not applicable to this procurement, as the Work will not be delivered to, nor conducted within CLCA areas.
INTELLECTUAL PROPERTY :
Canada will own the Intellectual Property Rights in Foreground Information as per 6.4.1 'the main purpose of the Contract and deliverables contract is to generate knowledge and information for public dissemination'.
MANDATORY TECHNICAL EVALUATION CRITERIA :
Any Bid that fails to meet the Mandatory Requirements stipulated below will be deemed non-responsive and will be given no further consideration.
At Bid closing time, the Bidder must comply with the Mandatory Requirements. The Bidder is required to provide the necessary documentary evidence to support compliance. The Contracting Authority may request any supporting documentation from the Bidder to validate, demonstrate or support the Bidder’s compliance with any of the criteria listed below prior to Contract Award. Failure to comply with the request of the Contracting Authority will render the bid non-responsive.
A resource may only be proposed for a single Category of work. A resource can be proposed as either a technical support personnel or a research technician but not both.
Listing experience without providing any supporting data to describe where, when and how such experience was obtained may result in the experience not being included for evaluation purposes.
MR-1. At Bid Closing, the Bidder’s laboratory proposed to perform the work must be accredited by the Standards Council of Canada (SCC) under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Forensic Equine Drug Testing laboratory (CAN-P-1578, Appendix 4); OR,
At Bid Closing, the Bidder’s laboratory proposed to perform the work must be accredited under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Drug Chemistry or Toxicology laboratory (CAN-P-1578, Appendices 1 & 6) with a scope that includes analytical instrumentation and methodology for the analysis of drugs included in (but not limited to) the Schedule to the Pari-Mutuel Betting Supervision Regulations, according to Part V of the Regulations (http://laws.justice.gc.ca/eng/regulations/sor-91-365/…). In the case that the successful Bidder’s laboratory is accredited under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Drug Chemistry or Toxicology laboratory (CAN-P-1578, Appendices 1 & 6) but not as an Equine Drug Testing laboratory, the Bidder must successfully complete a scope expansion to cover Equine Drug Testing (CAN-P-1578 Appendix 4) prior to Contract Award.
The Bidder must provide a copy of the Bidder’s accredited scope and accreditation certificate for Forensic Equine Drug Testing (CAN-P-1578, Appendix 4), Drug Chemistry (CAN-P-1578, Appendix 1) or Toxicology (CAN-P-1578, Appendix 6). In the case that the Bidder’s laboratory proposed to perform is accredited under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Drug Chemistry or Toxicology laboratory (CAN-P-1578, Appendices 1 & 6), the Bidder must demonstrate and provide evidence that, no later than the date of Bid Closing, the laboratory proposed to carry out the Work has submitted a request for scope expansion to cover Equine Drug Testing (CAN-P-1578) to the Standards Council of Canada and must also provide a copy of the Standards Council of Canada’s acknowledgement to the request.
MR-2. The Bidder must provide a current curriculum vitae (CV) for the individuals proposed and a reference contact to validate the information in the CV for each resource described below:
Reference checks may be conducted to validate information provided in the curriculum vitae only.
MR-3. The Bidder must provide Standard Operating Procedures (SOPs) from the laboratory proposed to perform the Work for the operation of the following analytical instruments to use for detection and confirmation of scheduled drugs:
MR-4. Analytical Chemists (3)
The Bidder’s laboratory proposed to perform the Work must provide the services of a minimum of three (3) analytical chemists who are each eligible to be designated by the Executive Director of the CPMA as an Official Chemist as per the Regulations. Prerequisites to be eligible for designation as an Official Chemist are included below.
For each proposed Analytical Chemist the Bidder must provide evidence of (the Bidder is requested to use the Experience Description Form 1.1, “MR-4 : Analytical Chemist” provided in Attachment 1 to Part 4):
a) at a minimum, a Bachelor’s degree in a chemical science from a recognized Canadian university, or the equivalent as established by a recognized Canadian academic credentials assessment service*, if obtained outside Canada. The Bidder must submit a copy of the degree; and,
*The list of recognized assessment organizations can be found under the Canadian Information Centre for International Credentials website, at the following internet link: http://www.cicic.ca/indexe.stm.
b) a minimum of three (3) years of practical experience within the last five (5) years measured back from the date of Bid Closing in analytical procedures using HPLC-MS-MS, with experience in any combination of pharmacology, pharmaceutical chemistry, analytical or forensic toxicology, biopharmaceutics or medicinal chemistry; and,
c) a minimum of one (1) year continuous employment within the last two (2) years measured back from the date of Bid Closing in a capacity directly involved on a day-to-day basis with the analysis of samples in a laboratory that has been accredited by the Standards Council of Canada under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Forensic Equine Drug Testing laboratory (CAN-P-1578 Appendix 4); or, a Laboratory that has been accredited under ISO/IEC 17025 in the Forensic Testing Program specialty area as a Drug Chemistry or Toxicology laboratory (CAN-P-1578, Appendices 1 and 6).
The first three resources proposed listed sequentially will be evaluated. Additional resources proposed will not be evaluated for the purposes of the Technical Evaluation, however, all resources will be required to meet the minimum qualifications detailed under the Statement of Work.
MR-5. Technical Support Personnel (3)
The Bidder’s laboratory performing the Work must provide the services of a minimum of three technical support personnel for the analysis of official samples on a daily basis.
For each proposed Technical Support Personnel the Bidder must provide evidence of (the Bidder is requested to use the Experience Description Form 1.2, “MR-5: Technical Support Personnel” provided in Attachment 1 to Part 4):
a) at a minimum, a college diploma in a chemistry-related field from a recognized academic institution. The Bidder must submit a copy of the diploma; and,
b) a minimum of two (2) years experience within the last five (5) years measured back from the date of bid closing in a chemistry-related field.
The first three resources proposed listed sequentially will be evaluated. Additional resources proposed will not be evaluated for the purposes of the Technical Evaluation, however, all resources will be required to meet the minimum qualifications detailed under the Statement of Work.
MR-6. Research Scientist (2)
The Bidder must provide the services of two Research Scientists to perform research and method development according to specifications and project requirements of the CPMA described in the Statement of Work at Annex A.
For each proposed Research Scientist the Bidder must provide evidence of (the Bidder is requested to use the Experience Description Form 1.3, “MR-6 : Research Scientist” provided in Attachment 1 to Part 4):
a) at a minimum, a doctoral degree (PhD) in a chemical science related field from a recognized Canadian University, or the equivalent as established by a recognized Canadian academic credential assessment service*, if obtained outside Canada. The Bidder must submit a copy of the degree; and,
*The list of recognized assessment organizations can be found under the Canadian Information Centre for International Credentials website, at the following internet link: http://www.cicic.ca/indexe.stm
b) a minimum of three (3) years experience within the last five (5) years measured back from the date of bid closing in development of analytical methods involving HPLC-MS-MS for pharmaceutical substances in body fluids; and,
c) a minimum of three (3) scientific publications authored by the proposed Research Scientist demonstrating evidence of experience in chemical science research within the last five (5) years measured back from the date of bid closing. A list of Publication references or a copy of the Publications must be submitted.
The first two resources proposed listed sequentially will be evaluated. Additional resources proposed will not be evaluated for the purposes of the Technical Evaluation, however, all resources will be required to meet the minimum qualifications detailed under the Statement of Work.
MR-7. Research Technician (2)
The Bidder must provide the services of two Research Technicians to provide support in the research and method development activities according to specifications and project requirements of the CPMA described in the Statement of Work at Annex A.
For each proposed Research Technician the Bidder must provide evidence of (the Bidder is requested to use the Experience Description Form 1.4, “MR-7: Research Technician” provided in Attachment 1 to Part):
a) at a minimum, a college diploma in a chemistry-related field from a recognized Canadian academic institution, or the equivalent as established by a recognized Canadian academic credential assessment service*, if obtained outside Canada. The Bidder must submit a copy of the diploma; and
*The list of recognized assessment organizations can be found under the Canadian Information Centre for International Credentials website, at the following internet link: http://www.cicic.ca/indexe.stm
b) a minimum of two (2) consecutive years experience within the last five (5) years measured back from the date of bid closing in a chemical-related field.
The first two resources proposed listed sequentially will be evaluated. Additional resources proposed will not be evaluated for the purposes of the Technical Evaluation, however, all resources will be required to meet the minimum qualifications detailed under the Statement of Work.
MR-8. Quality Manager (1)
The Bidder’s laboratory performing the Work must provide the services of one Quality Manager.
For the proposed Quality Manager the Bidder must provide evidence of (the Bidder is requested to use the Experience Description Form 1.5, “MR-8 : Quality Manager” provided in Attachment 1 to Part 4):
a) training in ISO/IEC 17025 and internal auditing*; and,
b) a minimum of one (1) year of current and consecutive experience measured back from the date of bid closing as a Quality Manager.
*Acceptable evidence is a Certificate of Training by a recognized institution in this field e.g. Academia Qualitas, Standard Council of Canada and Curriculum vitae.
The first resource proposed listed sequentially will be evaluated. Additional resources proposed will not be evaluated for the purposes of the Technical Evaluation, however, all resources will be required to meet the minimum qualifications detailed under the Statement of Work.
POINT RATED TECHNICAL EVALUATION CRITERIA :
Point Rated Technical Evaluation Criteria are included in Part 4 of the bid solicitation.
BASIS OF SELECTION :
Basis of Selection - Highest Combined Rating of Technical Merit and Price
1. To be declared responsive, a bid must:
(a) comply with all the requirements of the bid solicitation; and,
(b) meet all mandatory criteria; and,
(c) obtain the required minimum of 220 points out of a total of 294 points for criterion PR-1, and the minimum required score must be achieved in each sub criterion in order to be considered responsive; and,
(d) obtain the required minimum of 86 points out of a total of 115 available points (75%) for criteria PR-2 to PR-6; and,
(e) comply with the Laboratory Facility Evaluation Visit Checklist; and,
(f) demonstrate that all proposed Chemists have successfully passed the Chemist Qualification Test; and,
(g) demonstrate that the proposed Laboratory has successfully completed a scope expansion to cover Forensic Equine Drug Testing in accordance with CAN-P-1578, Appendix 4.
2. Bids not meeting items (a) or (b) or (c) or (d) or (e) or (f) or (g) will be declared non-responsive.
3. The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 70% for the technical merit and 30% for the price.
CONTRACTING AUTHORITY :
Heather Wilson
Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch
Science Procurement Directorate
Place du Portage, Phase III, 11C1
11 Laurier Street
Gatineau, Quebec
K1A 0S5
Telephone: (819) 956-1354
Facsimile: (819) 997-2229
E-mail address: H••••••••@••••••••.••.ca
All enquiries must be submitted in writing to the Contracting Authority no later than ten (10) calendar days before the bid closing date.
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