RFP #1000326639 – Secure Document Destruction and Disposal Services
Overview
The CRA is seeking to obtain secure document destruction and disposal services in support of disposal of paper products (up to and including Protected B documents) for Canada Revenue Agency (CRA) offices across Canada.
CRA intends to enter into up to five (5) contracts on an "as-and-when requested" basis for the priod of two (2) years with three (3) one-year options.
The Agency will include a minimum spend commitment of $11,400.00 (excluding taxes) Canadian per region per year including option years, if exercised.
The CRA seeks to standardize its secure document (up to and including "Protected B") destruction and disposal activities across Canada.
Current CRA Environment for Secure Document Destruction and Disposal Services
The CRA generates and collects paper documents that require secure destruction and disposal to maintain confidentiality. Currently, each CRA office’s secure document destruction and disposal requirements are met by obtaining services from external secure document destruction and disposal service providers or using CRA-owned shredders.
The CRA has over 30 existing contracts with various secure document destruction and disposal companies providing services to approximately 60 locations across Canada. The services required, volumes created and frequency of service varies from location to location as do the terms and conditions with the contracts.
Secure document destruction and disposal services currently utilised by the CRA include;
CRA owned shredders - CRA Facilities Secure Document Destruction
Mobile (on-site) - Contractor Mobile Secure Document Destruction
Off-site - Contractor Facilities Secure Document Destruction and Disposal
Service Frequency
Ad-hoc
Scheduled
Weekly
Bi-weekly
Monthly
Bi-Monthly
Regional Information
The CRA is currently divided in six (6) regions: the National Capital Region (NCR), Pacific, Prairies, Ontario, Quebec, and Atlantic. In the NCR, CRA uses the PaperSave program, which is managed by Public Services and Procurement Canada (PSPC). The arrangement for the National Capital Region is not in scope of this project.
The Contractor will be responsible for meeting CRA’s requirements on an "as-and-when requested" basis, and to ensure timely, accurate service delivery.
TRADE AGREEMENTS
Only AIT is applicable to this requirement.
Contractor Selection Methodology
The Bidder must meet all mandatory criteria applicable to this solicitation. Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria. Any proposal that does not achieve the minimum 60% score of available points will be considered non-compliant and will receive no further consideration.
To determine an overall score for each proposal, technical and price will each be given a rating value; in this case, 40% for technical and 60% for price, and then combined to derive a total combined rating.
The Bidder recommended for award of the Contract will be the compliant Bidder achieving the highest combined rating.
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
CONTRACTING Authority:
Val Wawrzynczak, PMP
Supply Project Manager
Contracting Division
Canada Revenue Agency
Tel. Number : (613) 995-4618
Email Address : Val W••••••••@•••••••.••.ca
