Services de maintenance de publications

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:

Publications Maintenance Services

W8484-158374/A
Andruchow (CX Div.), Cassandra
Telephone No. - (613) 993-7846
Fax No. - (613) 991-5870

THIS DOCUMENT CONTAINS A SECURITY REQUIREMENT

SUMMARY

The purpose of this Request for Proposal (RFP) is to seek proposals from bidders interested in providing publications maintenance services as outlined in the Statement of Work at Annex A, on an ?as and when requested basis’ to the Department of National Defence (DND).

The resulting contract will be in effect from the date of issuance until March 31, 2019 and will include two (2) option periods of twelve (12) months.

There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.

The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

This procurement is subject to the Controlled Goods Program. The Defence production Act defines Canadian Controlled Goods as certain goods listed in Canada’s Export Control List, a regulation made pursuant to the Export and Import Permits Act (EIPA)."

The Federal Contractors Program (FCP) for employment equity applies to this procurement; see Part 5 - Certifications, Part 7 - Resulting Contract Clauses and the Annex E titled Federal Contractors Program for Employment Equity - Certification.?

TECHNICAL EVALUATION - MANDATORY TECHNICAL CRITERIA

Bidders must meet all the mandatory requirements of the RFP. No further consideration will be given to bidders not meeting all the mandatory criteria.

To meet the requirement described herein, the experience of the Bidder must be work for which the Bidder was under contract to external clients. During the evaluation no corporate experience gained through internal clients will be accepted or reviewed. In the case of a joint venture, the combined experience of the parties forming the joint venture will be considered in the evaluation of the experience of the Bidder.

Listing experience without providing any supporting data to describe where and how such experience was obtained will result in the experience not being included for evaluation purposes.

Definitions for the purposes of evaluation:

?External client(s)? means clients exterior to the Bidder’s own legal entity (or joint venture partnership) and excludes the parent, subsidiaries or other affiliates of the Bidder.

?Internal client(s)? means clients within the Bidder’s own legal entity (or joint venture partnership) and includes the parent, subsidiaries and other affiliates of the Bidder.

?Relevant experience? means demonstrated experience to meet the minimum qualifications specified for each of the key personnel.

M.1 Experience of the Firm

The Bidder must provide a narrative description of the firm’s main business activities. The Bidder must provide the following:

• a summary of their capability and experience, particularly as it relates to this requirement;
• a description of the facilities it plans to use to perform the work outlined inthe RFP; and
• brief senior management profiles.

Note: This information must also be provided for all proposed sub-contractors.

The Bidder must provide a list of projects, sorted by calendar year, which demonstrates the Bidder’s capability and capacity to handle the following annual average estimated volumes of work as outlined in the Basis of Payment at Annex ?B?:

3,000,000 words for English or French editing, or a combination of English and French editing; and
1,600,000 words for translation (from English to French, or French to English); and
1,500,000 words for Translation Accuracy Check (TAC); and
127,070 sheets of printing; and
810 sheets of scanning.

The projects must have been completed on or after January 1, 2010, and by the closing date of this solicitation.

The following information must be provided for each of the projects submitted:

• Project name;
• Volume of transactions processed (i.e. number of words edited, translated, and accuracy checked; number of sheets printed and scanned);
• Deliverable(s) (i.e. type of product);
• Start and end dates of the project;
• Client for whom the work was performed.

Each individual project does not need to demonstrate capability and capacity to handle the annual average estimated volumes, however, the combination of all projects completed on or after January 1, 2010 must demonstrate capability and capacity to handle the annual average estimated volumes.

The projects provided do not need to specifically relate to DND work.

Where a specific project includes multiple tasks (i.e. editing, translation, TAC) the Bidder must provide a breakdown (i.e. no. of words for each task).

The Bidder is requested to submit the information in table format.

M.2 Proposed Personnel

M.2.1 Each of the key personnel must meet the minimum required qualifications, as specified for each of the identified roles. The Bidder cannot propose the same individual for more than one (1) role.

The Bidder must provide résumés for all identifiedkey personnel proposed to provide the services as described in the Statement of Work at Annex A. The following information must be included for all identified key personnel proposed:

• education/training;
• work history;
• language capability;
• relevant experience;
• a list of projects relevant to the type of work to be performed in the RFP.

The Bidder must clearly identify the proposed key personnel for the following roles. These personnel will be rated in R.2:

One (1) Project Manager (This function cannot be divided between two [2] resources.)

Minimum Required Qualifications:

• A high school diploma or equivalent as established by a recognized Canadian academic credentials assessment services if obtained outside of Canada.
• Three (3) years experience within the last six (6) years as a project manager.
• Two(2) years experience within the last six (6) years in the management of publications in an electronic environment.
• Confirmation that the proposed personnel has a security screening at the Secret level.

One (1) or two (2) Lead Editor(s)

Minimum Required Qualifications:

• The Bidder may propose one (1) person who meets the English and French language requirements of the RFP; OR two (2) individuals, one (1) of whom meets the English language requirements of the RFP and one of whom meets the French language requirements of the RFP.
• A university degree or collegediploma with a specialization in one (1) or more of the following: either English or French Literature, Journalism, or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.
• Three (3) yearsexperience within the last six (6) years in editing, in an electronic environment, and performing quality reviews of the edited publications.
• Confirmation that the proposed personnel is (are) proficient in English and/or French spelling, grammar and punctuation.
• Confirmation that the proposed personnel has a security screening at the Secret level.

One (1) Lead Translator

Minimum Required Qualifications:

-Auniversity degree with a major in either languages or translation (in English and/or French), or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada; OR a community college certificateor diploma with a specialty in languages or translation (in English and/or French), or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.

• Certified translator as recognized by aprovincial professional association for translators.
• Three (3) years experiences within the last six (6) years in performing Translation Accuracy Check (TAC)of translated documentation, and translating, in an electronic environment.
• Confirmation thatthe proposed personnel has a security screening at the Secret level.

One (1) Lead Illustrator

Minimum Required Qualifications:

• A certificate or diploma in Art and Design, with a specialty in graphic design, illustration or drafting, or acertificate or diploma in industrial design, or a university degree in the field of engineering or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.
• Three (3) years experiences withinthe last six (6) years in the preparation or modification of illustrations in an electronic environment and performing quality reviews of the illustrations used in publications.
• Confirmation that the proposed personnel has a security screening at theSecret level.

M.2.2 Each of the personnel must meet the minimum required qualifications, as specified for each of the identified roles. The Bidder must demonstrate that each person proposed meets the minimum required qualifications.

The Bidder must clearly identify the proposed personnel for the following roles:

English Editors (the Bidder must propose a minimum of one (1) resource for this category)

Minimum Required Qualifications:

• A post-secondary degree or diploma applicableto editing English languagedocuments, or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.
• Two (2) years experiences within the last five (5) years in editing English language documents,in an electronic environment.
• Confirmation that the proposed personnel is (are) proficient in English spelling, grammar and punctuation.
• Confirmation that the proposed personnel has a security screening at the Secret level.

French Editors (the Bidder mustpropose a minimum of one (1) resource for this category)

Minimum Required Qualifications:

• A post-secondary degree or diploma applicable to editing French language documents, or equivalent as established by a recognized Canadianacademic credentials assessment service if obtainedoutside of Canada.
• Two (2) years experiences within the last five (5) years in editing French language documents, in an electronic environment.
• Confirmation that the proposed personnel is(are) proficient in French spelling, grammar and punctuation.
• Confirmation that the proposed personnel has a security screening at the Secret level.

Translators (the Bidder must propose a minimum of two (2) resources for this category)

MinimumRequired Qualifications:

• A university degree with a major in either languages or translation (in English and/or French), or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada; ORa community college certificate or diploma with a specialty in languages or translation (in English and/or French), or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.
• Certified English/French translator as recognized by a provincial professional association for translators.
• Two (2) years experiences within the last five (5) years in translating between English and French, in an electronic environment.
• Confirmationthattheproposed personnel has a security screening at the Secret level.

Illustrators (the Bidder must propose a minimum of two (2) resources for this category)

Minimum Required Qualifications:

• A certificate or diploma in Art and Design, with a specialty in graphic design, illustration or drafting, or a certificate or diploma in industrial design, or a university degree in the field of Engineering or equivalent as established by a recognized Canadian academic credentials assessment service if obtained outside of Canada.
• Two (2) years experiences within the last five (5) years in the preparation or modification of illustrations, in an electronic environment.
• Confirmation that the proposed personnel has a security screening at the Secret level.

M.3 Financial Proposal

The Bidder must provide costing information strictly in accordance with the Basis of Payment at Annex B. Any deviation from the pricing schedule will render your proposal non-responsive.

BASIS OF SELECTION

Lowest Price Per Point

1. To be declared responsive, a bid must:
a. comply with all the requirements of the bid solicitation;
b. meet all mandatory technical evaluation criteria; and
c. obtain the required minimum of 80 percent of the points for each rated criteria and an overall passing mark of 80 percent of the points for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 140 points.
2. Bids not meeting (a) or (b) or (c) will be declared non-responsive. Neitherthe responsive bid that receives the highest number of points nor the one that proposed the lowest price will necessarily be accepted. The responsive bid with the lowest evaluated price per point will be recommended for award of a contract.
3. In the event of a tie score, the Bidder with the highest technical score will be recommended for award of a contract. If a tie score still exists, then the Bidder with the lowest total price including the initial period and the two option periods will be recommended for award of a contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.