Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Eaton Industries (Canada) Company
P.O. Box 11059 - c/o T10059C
Postal Station A
Toronto Ontario
Canada
M5W2G5
Nature of Requirements:
Uninterruptible Power Systems (UPS) Repairs, Calibration &
Preventive Maintenance Services
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.
Definition of Requirement
The Department of National Defence has a requirement to provide
REPAIRS, CALIBRATIONS AND PREVENTIVE MAINTENANCE SERVICES to
Uninterruptible Power Systems (UPS) at Canadian Forces Base 19
Wing Comox, Lazo, BC and Detachment Holberg, BC consisting of
but not limited to the following units:
ASR. 80KVA Model 9390 Ser. # EB451CBA05
DIAC2 12KVA Model 9355 Ser. # BC075JB08
DIAC 20KVA Model 9355 Ser. # EB024KXX08
HQ (MTR) 30 KVA Model 9355 Ser. # BE042KXX05
HQ (Server) 12 KVA Model Blade Ser. # BC475P0003 These are a set
of 3 so only count as one unit.
HQ (Server) 12 KVA Model Blade Ser. # BC475P0011 These are a set
of 3 so only count as one unit.
HQ (Server) 12 KVA Model Blade Ser. # BC444P0007 These are a set
of 3 so only count as one unit.
IFRCC 50KVA Model Plus 50 Ser. # ER095ZBA04
Holberg 80KVA Model 9390 Ser. # EE031CBB04
TACAN 20KVA Model 9355 Ser. # EB321KXX15
Tower 40KVA Model 9390 Ser. # EF105CBB02 New in July of 2012
The work will involve the following tasks:
Battery Information and Testing, which may consist of battery
impedance and/or battery tray load testing.
Mechanical Checks, which may consist of air filters, fans,
power/control connections, AC capacitors, DC capacitors and unit
cleaning.
Electrical and Functional Tests, which may consist of:
EEP Map in door,
Front panel lamp test and horn,
Transfer to bypass and via static switch,
Verify MBP operations,
Verify remote monitors,
Verify UPS syncs with generator,
Set time and date,
Review alarm/event Q,
Directional arrows function freely,
Transfer to UPS,
Panel meters match measured,
Verify software monitors i.e. Powervision,
Clear statistics/alarm-event Q,
Room temperature.
All labour, overhead, supervision, tools, equipment, materials,
parts, manuals, travel time, transportation, general and
administrative costs, and profit required to perform annual
scheduled servicing and emergency repairs and maintenance to UPS
and to maintain any existing warranty to UPS.
The UPS at 19 Wing Comox and Detachment Holberg are located
within restricted areas. The incumbent will be required to be
escorted by someone from within the Department of National
Defence with Enhanced Security Clearance.
Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements):
Bidder must provide copies of current and valid training
certificates for Powerware service technicians or authorized
third-party service providers, complete with dates, specific
classes passed and documentation illustrating adherence to the
qualification ;
Bidder must provide documentation illustrating authority by
Powerware service technicians or authorized third-party service
providers to use Powerware's proprietary software diagnostic
tools and remote monitoring technology.
Applicability of the trade agreements to the procurement
This procurement is subject to the following trade agreements:
Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)
Justification for the Pre-Identified Supplier
Eaton Powerware provides preventive and corrective maintenance
services for Powerware UPS products through current Powerware
technicians and authorized third-party service providers, that
are factory certified by Powerware and receive on-going factory
training from Powerware and the authority to use Powerware's
proprietary software diagnostic tools and remote monitoring
technology.
Only Powerware and its licensees are authorized to use
Powerware's proprietary diagnostic software and remote
monitoring technology. Non-Powerware service organizations are
not authorized to use Powerware's proprietary diagnostic
software or its remote monitoring technology.
Government Contracts Regulations Exception
The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "only
one person is capable of performing the work".
Exclusions and/or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are
invoked under the (section of the trade agreement(s) specified):
Agreement on Internal Trade (AIT) - Articles 506.12 (a) (b)
North American Free Trade Agreement (NAFTA) - Articles 1016.2
(b) (d)
Period of the proposed contract or delivery date
The proposed contract is for a period of 5 years from date of
award.
Cost estimate of the proposed contract:
The annual estimated value of the contract is between $30,000.00
to $36,000.00 (GST/HST extra) per year.
Name and address of the pre-identified supplier:
Eaton Industries (Canada) Company
PO Box 11059 - C/O T10059C
Postal Station A
380 Carlingview Drive
Toronto, ON M5W 2G5
Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.
Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of
capabilities is August 26, 2014 at 2:00 p.m. PDST.
Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Christine Cress
Supply Officer
Public Works and Government Services Canada
Acquisitions, Pacific Region
401 - 1230 Government St
Victoria, BC V8W 3X4
Telephone: 250-363-8442
Facsimile: 250-363-0395
E-mail: C••••••••@•••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
