Meal ServicesThis requirement is for: The Correctional Service of Canada, Pacific Region.Trade agreement: Canadian Free-Trade Agreement (CFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free-trade agreements with Chile/Columbia/Honduras/Panama, Canada-Peru free-trade agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).Tendering procedures: All interested suppliers may submit a bid.Competitive Procurement Strategy: Lowest priced compliant bid.Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.Security Requirements: This contract does not include security requirements.Nature of Requirements: The following is a summary of the statement of work for this requirement.Background:Correctional Service Canada (CSC) Learning and Development is planning two (2) Correctional Training Programs (CTP) in the Pacific Region for fiscal year 2022-23. They will be delivered to a maximum of twenty (20) recruits. Each CTP has a duration of approximately three (3) months. The number of recruits may decrease, by an average of 16%, over the CTP delivery. CSC may hold a third CTP group, as an option period on the Contract, to be exercised at CSC’s discretion.GENERAL RequirementThe Contractor must:Provide individually packaged lunch and dinner meals for at least two (2) CTP groups for the following dates:August 30, 2022 to December 7, 2022;August 30, 2022 DINNER ONLY REQUIRED FOR THIS DAYDecember 7, 2022 LUNCH ONLY REQUIRED FOR THIS DAYJanuary 1, 2023 to April 4, 2023January 1, 2023 DINNER ONLY REQUIRED FOR THIS DAYApril 4, 2023 LUNCH ONLY REQUIRED FOR THIS DAY.PANDEMIC REQUIREMENTSThe Contractor must provide a point of contact (POC) to oversee and liaise with CSC and Health Authorities to respond to COVID-19 related issues;The Contractor must provide information for contact tracing purposes, if required, to CSC and Health Authorities;In the event that one or more recruits are required by the Health Authority to self-isolate due to COVID-19 and cannot travel home:The Contractor must allow CSC to change in meal delivery location with minimal notice. The Contractor must be willing to deliver individual meals to any and all recruits’ individual hotel room door(s).Meal RequirementsThe Contractor must provide a point of contact (POC) for food services coordination.The CTP recruits will be lodged in a hotel for the duration of their training program. CSC will provide details of the hotel and location when determined; it will be within 20km of the Correctional Learning and Development Centre (CLDC) in Abbotsford. The Contractor must deliver all meals to at least one location daily.The Contractor must provide a varied one-month rotational meal plan for dinner and a two-week rotational plan for lunch that satisfies Canada Food Guide standards in portion size, quality and composition.The Contractor must provide at least one vegetarian choice per meal.At CSC’s request, the Contractor must be able to accommodate special dietary and allergy needs; CSC will provide this information a minimum of seven days prior to the recruit’s start dateThe Contractor must provide, in advance, the food menu to the CSC point of contact (POC). This can be in the form of weekly menu submissions given the week before, monthly menu given the month before or the entire menu for the duration of the CTP one week before the recruits’ arrival.The Contractor must provide meals according to the following schedule:LUNCHMonday to Friday (Statutory Holidays excluded): The Contractor must provide lunch meals for up to twenty (20) recruits. The Contractor must deliver the lunches to recruits prior to leaving the *hotel in the morning for training (6:00am to 7:00am) or at the recruits’ training location by the assigned time (11:00am to 12:00pm);Saturday, Sunday & Statutory Holidays (including Christmas and Boxing Day, if a CTP is underway during this time): the Contractor must deliver lunch to the *hotel between 11:30am – 12:30pm.DINNERSunday to Saturday (including Statutory holidays – including Christmas and Boxing Day, if a CTP is underway during this time): Provide dinner from 5:00pm – 6:00pm;All dinner meals will be delivered to the *hotel.*The hotel location as well as area within the hotel where the meals will be delivered, is to be determined when the contract is awarded.The Contractor must allow CSC to opt out of any or all meal provisions with a minimum of seven (7) days notice. This may occur if, for example, if CSC suddenly cancels a CTP group.The Contractor recognizes that meal complaints will occur and must rectifying the situation in a timely manner. CSC’s POC will review any and all complaints to determine if there is a genuine issue that make a meal or part of a meal inedible.The Contractor must allow CSC to cancel all meals for any recruit with 24 hrs notice. This may occur at any point during a CTP when a recruit leaves the training program.The Contractor must allow CSC to provide, with at least 72 hrs notice in advance of the weekend (Friday, Saturday and Sunday), a list of the recruits who will or will not require lunch or dinner meals for the weekend.In addition to the regular scheduled lunch provisions previously indicated, for approximately two weeks per CTP, the contractor must provide lunch delivery (Monday to Friday) to either the hotel (06:00-07:00) or the Abbotsford Fish and Game Club (11:00am to 12:00pm); or to both locations, as requested by CSC:Abbotsford Fish & Game Club4161 Lakemount RoadAbbotsford, B.C.Hotel – TBD at contract awardWill be within 20km of CLDC (Progressive Way, Abbotsford)Should delivery of lunch to one or both locations be required, CSC will notify the Contractor at least one week in advance of the delivery location and the number of meals required.There may be training on several Saturday’s for any one CTP. In these instances, the Contractor must deliver the lunch meals to the hotel at 6:00am – 7:00am or to the training location at 11:00am – 12:00pm. CSC will notify the Contractor at least one week in advance of any and all Saturday’s where training will occur. In the event of extenuating circumstances beyond the Contractor’s control or in the event of a routine shut-down of services, the Contractor may, for a maximum of a 24hr period, provide appropriate lunch/dinner meals the day prior to being consumed, for the recruits to store in their personal refrigerators. The Contractor must immediately notify the CSC POC of any issue which could affect the Contractor’s ability to deliver the meals.Term of Contract:Period of the Contract: The Work is to be performed during the period of August 30, 2022 to April 5th, 2023 with the option to renew for one (1) additional six-month period.File Number: 21802-22-0041Contracting Authority: Amber Hupper Telephone number: 236-380-1379Facsimile number: 604-870-2444E-mail: A••••••••@•••••••.••.caNOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.The Crown reserves the right to negotiate with suppliers on any procurement.Documents may be submitted in either official language of Canada (English or French).After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.Topics include:? Overview of the federal government contracting process;? Searching for opportunities on the Buy and Sell - Tenders website;? Bidding on opportunities;? Registering in supplier databases.The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).
