An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of the requirement:
The Correctional Service Canada has a requirement to deliver Cultural Reintegration Support Services to Indigenous offenders residing at the Jamieson Community Correctional Centre (CCC), Railton House Community Residential Facility (CRF), Marguerite Center CRF, Sir Sanford Flemming House CRF and Nehiley House CRF in the Halifax and Dartmouth, Nova Scotia (NS) areas. The work will involve the following:
1.1 Objectives:
To provide traditional teachings, ceremonies, spirituality and guidance to Indigenous offenders who reside at the Jamieson CCC, Railton House CRF, Marguerite Center CRF, Sir Sanford Flemming House CRF and Nehiley House CRF, in the Halifax and Dartmouth, NS areas.
1.2 Tasks:
The Contractor must deliver sessions on traditional teachings, ceremonies, spirituality and guidance to the Indigenous offenders on parole in the Halifax and Dartmouth, NS areas, which includes the following:
- Visiting with offenders at CCC, CRFs and offenders on parole.
- Providing phone counseling and video conferencing to offenders.
- Providing one-on-one counseling to offenders.
- Transporting offenders to ceremonies, when required.
This will allow offenders to continue to gain a deeper understanding of their cultural values, beliefs and connection with traditional ceremonies.
1.3 Expected results:
The Contractor must provide 1,014 hours/year of traditional teachings, ceremonies, spirituality and guidance to Indigenous offenders on parole in the Halifax and Dartmouth, NS areas.
1.4 Deliverables:
1.4.1 The Contractor must provide written details of all the services delivered with each invoice.
1.4.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.5 Constraints:
1.5.1 Location of work:
a. The Contractor must perform the work at:
Jamieson CCC
21 Morris Drive
Dartmouth NS B3B 0M3
Railton House CRF - Salvation Army
318 Windmill Road, PO Box 457
Dartmouth, NS B2Y 3Y8
Sir Sanford Fleming House CRF - St. Leonard's Society of Nova Scotia
2549 Brunswick Street
Halifax, NS B3K 2Z5
Marguerite Centre CRF
3178 St Margaret's Bay Rd
Timberlea, NS B3T 1J1
Nehiley House CRF - St. Leonard's Society of Nova Scotia
3170 Romans Ave
Halifax, NS B2L 3W9
b. Travel
i. No travel is anticipated for performance of the work under this contract.
1.5.2 Language of Work:
The Contractor must perform all work in English.
1.5.3 Institutional Access Requirements
Contractor personnel will be escorted at all times by Correctional Service Canada personnel or those authorized by CSC on its behalf. Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada prior to admittance to the institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof by any Contractor personnel, at any time.
2. Criteria for assessment of the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The supplier must be recognized by their community as an Elder/Cultural Advisor within that community.
Experience:
The supplier must have a minimum of five (5) years of experience obtained in the past 10 years prior to the ACAN closing date in delivering spiritual and cultural services and teachings to Indigenous people. This experience must include:
? providing counselling and guidance according to the traditions and teachings of their own community; and
? being familiar with and able to conduct a variety of ceremonies with a focus on healing according to their own teachings.
The supplier must be familiar with and able to provide guidance to staff and offenders regarding the protocols surrounding the use, disposition, and searching of traditional medicines and spiritual effects.
The supplier must meet with a circle of Elders already under contract with CSC where they will be able to share their experiences and where the Elders will be able to determine the validity of the statement of capabilities.
CSC reserves the right, at its own discretion, to request that the supplier provide a reference letter and/or resume, in addition to their statement of capabilities, to support the knowledge and experience claimed.
3. Applicability of the trade agreement(s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Indigenous Business
This procurement is set-aside for an Indigenous Supplier in accordance with the government Procurement Strategy for Indigenous Business (PSIB). Therefore, only suppliers who meet the definition of an Indigenous business, as defined in the PSIB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Elders.
5. Comprehensive Land Claims Agreement(s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a limited number of suppliers available to provide cultural reintegration support services to meet the reintegration needs of CSC Indigenous offenders on parole.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or delivery date
The proposed contract is from date of contract award to March 31, 2024, with an option to extend the contract for two (2) additional 1-year periods.
11. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $141,970.14 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: Toby Condo
Address: Contractor’s place of business
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is June 1, 2023 at 2:00 PM ADT.
15. Inquiries and submission of statements of capabilities
Inquiries and statement of capabilities are to be directed to:
Claudia Landry, Regional Contract Officer
1045 Main Street, 2nd Floor
Moncton, NB E1C 1H1
Telephone: 506-378-8722
Facsimile: 506851-6327
E-mail: c••••••••@•••••••.••.ca
