The Department of Justice, Ontario Regional Office (ORO) has a requirement for the provision of verbatim Court Reporting Services. This requirement is on an “as and when” requested basis, that all spoken words, in legal proceedings, be recorded and transcribed to verbatim transcripts. The transcripts are the official record of the legal proceedings and it is crucial that the transcripts be produced accurately as well as, timely.
Court Reporting Services will be required in the province of Ontario in the following two Regions:
Region 1
- The Greater Toronto Area (GTA) which includes the City of Toronto, and the cities and towns in the Halton, Peel, York and Durham Regions; and
Region 2
- All other locations outside the GTA, within the Province of Ontario, excluding the National Capital Region.
The Offeror will have the opportunity to submit an offer on:
Region 1;
or
Region 2;
or
Region 1 and Region 2. Each Region will be evaluated separately.
It is anticipated that eighty percent (80%) of call-ups will be for services conducted in the Greater Toronto Area (GTA) which includes the City of Toronto and the cities and towns in the Halton, Peel, York and Durham Regions; and twenty percent (20%) for all other locations outside the GTA.
Prior authorization will be required for Travel and Living Expenses, outside the GTA, shall be in accordance with the Treasury Board Directive with support documentation. There will be no travel and living expenses within the GTA.
The Identified User is the Department of Justice
Call-ups will be issued on a right of first refusal basis, the call-up procedures require that when a requirement is identified, the identified user will contact the highest-ranked offeror to determine if the requirement can be satisfied by that offeror. If the highest-ranked offeror is able to meet the requirement, a call-up is made against its standing offer. If that offeror is unable to meet the requirement, the identified user will contact the next ranked offeror.
The Department of Justice plans on issuing up to four (4) Standing Offers in Region 1; and three (3) Standing Offers in Region 2.
The Offeror will be required to provide a minimum of three (3) Court Reporters with each Court Reporter having a minimum of two (2) years of direct experience in the provision of transcription services within the last three (3) years as per attached Annex A, Statement of Work.
The period for making call-ups against the Standing Offer is from TBD to TBD.
If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for an additional four (4) periods of (one) 1-year each, from TBD to TBD ; from TBD to TBD; from TBD to TBD, and from TBD to TBD under the same conditions and at the rates or prices specified in the Standing Offer, or at the rates or prices calculated in accordance with the formula specified in the Standing Offer.
The Offeror will be advised of the decision to authorize the use of the Standing Offer for an extended period by the Standing Offer Authority sixty (60) days before the expiry date of the Standing Offer. A revision to the Standing Offer will be issued by the Standing Offer Authority.
There is no security requirement associated with this Request for Standing Offer.
Offerors in receipt of a pension or a lump sum payment must provide the required information as detailed in article 3 of Part 2 of the Request for Standing Offers (RFSO).
The requirement is limited to Canadian goods and/or services.
