TITLE
Translation and editing services
DESCRIPTION OF REQUIREMENT
The Canada Revenue Agency (CRA) has an ongoing requirement for translation and editing services in Canada’s two official languages (English and French) to meet the operational needs of the CRA.
The objective is to continue providing CRA with the best value of translation and editing services on a national basis while:
providing one-stop shopping with standardized, high quality translation services delivered on a timely basis;
streamlining internal business processes and improving overall process efficiencies in the CRA; and
achieving savings when acquiring translation services.
Historical Data
Each year between 2011 and 2015, the CRA has had an average of 17.9 million words translated, of which 16.8 million were translated from English to French and 1.1 million from French to English. Editing services for a minimal number of words were also required from time to time. These business volumes are based on past consumption and are provided for information only. They should not be considered as a commitment of future business volumes.
PERIOD OF CONTRACT
The services will be required to be performed from date of contract award to October 31, 2018 inclusive with five irrevocable options to extend the Contract period. Each option is for an additional period of one year.
EVALUATION PROCEDURES
The evaluation of proposals will be performed in five stages as follows:
Stage 1 – Mandatory Requirements
Stage 2 – Point Rated Requirements
Stage 3 – Financial Proposals
Stage 4 – Determination of the Bidder’s Overall Score
Stage 5 – Other Pre-Award Conditions
MANDATORY CRITERIA
The Bidder must meet all mandatory criteria applicable to this solicitation. Bids not meeting all mandatory criteria will be given no further consideration.
POINT RATED CRITERIA
Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria.
CONTRACTOR SELECTION METHODOLOGY
The compliant bid with the highest combined rating of technical merit (50%) and price score (50%) will be recommended for award of a contract subject to pre-award conditions being met.
Trade Agreements
Translation services are subject to the Agreement on Internal Trade (AIT) only.
Minimum Contract Value
The resulting contract will incorporate a stipulated "Minimum Contract Value" of $431,500 (applicable taxes included).
Submission of Proposals
Bidders are to submit proposals to:
Canada Revenue Agency
Bid Receiving Unit
Ottawa Technology Centre
Receiving Dock
875 Heron Road, Room D-95
Ottawa, ON K1A 1A2
Telephone No: (613) 941-1618
Bids must be received on or before 2:00PM EDT, June 28, 2016.
Language
Bids must be submitted in either English or French.
COMMUNICATIONS CONTACT
To ensure the integrity of this process, enquiries and other communications regarding the solicitation must be directed ONLY to the following:
Henrik Schwerdtfeger
Tel: 613.608.6997
E-mail: h••••••••@•••••••.••.ca
The Crown reserves the right to negotiate with suppliers on any procurement.
