The Department of Justice Canada (Justice) has a requirement for English-to-French and French-to-English translation, editorial and linguistic services on an “as and when requested" basis to fill the current and growing requirements of the Department of Justice Canada Communications Branch. The Work will require the Contractor to maintain the capacity to pick up and delivery material in the National Capital Region (NCR).
The Contractor's Translation Team shall comprise of three (3) to five (5) members, one of whom will be the Lead Translator, who will be responsible for providing guidance and direction to all other translators and will review all translated text to ensure the quality and consistency of all text provided to the client. The Lead Translator will also be responsible for conducting the translation for all documents with a security classification higher than PROTECTED B (up to and including SECRET). There must be an alternate translator designated as a backup for the Lead Translator to ensure work will continue if the Lead Translator is not available.
Documents for translation and revision will range from 1 to 120 pages in length. However, most of the work will be for documents of 1 to 20 pages in length.
Three categories of work are identified:
Category I: Text only translation and/or revision of core documents including reports, web and social media content, speeches, news releases, backgrounders, strategies, brochures, ministerial messages, video scripts and any other core documents identified by the PA in the issued Translation Services Request (TSR). Turnaround time and delivery date will be negotiated between the PA and the Contractor prior to finalizing the TSR.
Category II: Translation and/or revision of complex materials including presentation decks, info graphics and other graphic elements, templates and/or other documents with complex formatting, and material of a highly technical nature and any other complex materials identified by the PA in the issued Translation Services Request (TSR). Turnaround time and delivery date will be negotiated between the PA and the Contractor prior to finalizing the TSR.
Category III: Urgent translation and/or revision of Category I core documents and/or Category II complex materials with mandatory, non-negotiable turnaround times of same business day, often within one hour, or next business day, including evenings weekends and statutory holidays.
The resulting Contract will be from January 1, 2018 to December 31, 2018 with four (4) additional one (1) year option periods. The budget for the services within the contract period is not to exceed $175,000.00 plus applicable taxes per year.
There must be a minimum of three (3) to a maximum of five (5) proposed translators that are available to perform the work under a resulting Contract. Of the proposed translators:
All proposed translators must hold, at a minimum, a valid RELIABILITY STATUS, granted and approved by CISD/PWGSC
The proposed Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC
The proposed Alternate/Backup Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC.
