Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Title
Household Goods Moving Services - Domestic
This Notice is raised to provide a status update of the
requirement and highlight key changes made to date based on
feedback received during the LOI process.
STATUS AND TIMELINES
We continue to refine the RFP after review and consideration of
all feedback received through the LOI processes. The following
schedule is tentative; therefore it should not be construed as
final and is provided for information only.
June 2013 Issuance of Notice regarding key changes to RFP
document
July 2013 Issuance of Second Notice including proposed date for
Second Industry Day
End of Summer 2013 Final Request for Proposal Issued
Fall 2013 Final RFP Closes
December 2013 Award contracts
KEY CHANGES
Key changes to the RFP are listed below; please note revisions
to the RFP are not limited to these but rather are the most
significant.
Benchmark Rates
Bidders will bid their GAMS rates without reference to any
benchmark.
Historic volumes
Historic volumes will be provided for informational purposes
only and do not constitute a projection of future business.
General All-Inclusive Moving Service Rate (GAMS)
Bidders will bid their GAMS rates. The GAMS rate is applied to
the over-the-road portion of a shipment and includes pre-move
consultation; pre-packing; major appliance certification and
servicing; packing; physical handling of HG&E between the
residence and the van; loading; scaling; transportation;
ferries;
up to four hours waiting time; unloading; unpacking; shuttle
service; parking permits; hoisting; lowering; rigging; up to 30
days of storage in-transit (SIT); crew costs; and any other
services that are required to prepare for the transport of the
HG&E shipment that are not otherwise specified.
The detail in the GAMS table has been increased.
Business Distribution Methodology
Bidders will be ranked based on a point-system derived from the
rates bid in the financial evaluation as well as other rating
criteria. The Bidders will be given the opportunity to select
their business volume (within parameters) based on their ranking
order and the remaining percentages of business available.
Moves accessible only by Third Party Service Providers are not
included in the business distribution although associated long
term storage (LTS) and Loc/LHM may be included.
Moves involving Third Party Service Providers (GAMS3PSP)
The GAMS3PSP rates will be bid separately with the lowest priced
bidder awarded 100% of the moves; this will allow the Contractor
to build relationships with Third Party Service Providers and
coordinate moves into and out-of a given location. This rate is
applied to the Third Party Service Provider portion
of shipments and is applied in addition to the GAMS rate for the
road portion of the move. Extensions to the transit time guide
(TTG) for delays outside contractor control will be reviewed on
a case-by-case
basis.
Business distribution for the remaining service area will not be
impacted by award of these moves.
Packing Standards
Packing Standards have been removed from the draft RFP and
replaced with General Packing Requirements.
The Contractor is to perform all preparation and packing in a
manner resulting in the least cubic measurement, producing
packages that withstand normal movement without damage to the
container
or contents and at a minimum of weight, unless the articles were
previously packed by the shipper.
Contract Period
The contract period will be shortened to allow contractors to
adjust to the changes and minimize risks associated with a
long-term contract.
Working Hours
Working hours have increased so that all pre-move consultation,
pre-packing/packing, loading,
unloading, and unpacking services commence no earlier than 0800
hours and cease no later than 2000 hours from Monday to Friday,
excluding statutory holidays. Delivery or unpacking on weekends
or statutory holidays may be pre-authorized by the TA only with
mutual agreement between the Shipper
and the Contractor, and as long as there is no additional cost
to Canada.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
