The information contained in this notice is a brief description of the requirement and is for information purposes only.
Offerors must refer to the complete Request for Standing Offer document for a full description of the requirement
and the full bid instructions.
Background
The Commissioner is the independent officer whose duty is to ensure that the Canada Elections Act (CEA)
and the Referendum Act are complied with and enforced. The Commissioner receives complaints from the
public, as well as referrals from other sources alleging violations to the CEA. If, following a preliminary
review, the Commissioner concludes that the allegations made in connection with a complaint or referral
may have merit, an investigation may be conducted to clarify the facts and gather evidence related to the
alleged offence. The Commissioner may also initiate a review or investigation without any complaint or
referral.
In certain circumstances, the Commissioner favors the use of an Informal resolution process as a means of
ensuring compliance with the CEA. This may be the case for instances involving minor contraventions or
inadvertent non-compliance. Informal means include caution or information letters and other forms of
communication (telephone or e-mail) addressed to persons or entities that are the subject of a complaint or
referral.
Requirement
The Commissioner requires professional investigative services to carry out inquiries and conduct reviews and/or
investigations under the CEA (and/or the Referendum Act).
Incumbent
The work is currently being performed by Nicholas Alexander under Standing Offer value $1,011,242.49.
The work is currently being performed by John Dickson Professional Corporation under Standing Offer value
$1,087,764.10.
The work is currently being performed by Makwa Resourcing under Standing Offer value $3,398,330.45.
Security
Minimum corporate security required: Secret
Minimum resource security required: Secret
Period of the Standing Offer
The Standing Offer period will be from the Effective Date of the Standing Offer until March 31, 2026 (the “Initial
Term”).
The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by 2
additional periods of 12 months each under the same terms and conditions.
Submission of Proposals
This Request for Standing Offer allows offerors to use the Connect service provided by Canada Post Corporation to
transmit their proposals electronically. For further information, Offerors must refer to Part 2 – Offerors Instructions,
and Part 3 – Offer Preparation Instructions of the Request for Standing Offer document.
Offers are to be addressed to the attention of the Standing Offer Authority and delivered, sealed, to the Proposal
Receiving Unit on or before the bid closing date and time indicated on the front page of the Request for Standing
Offer.
For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business
Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
Bids sent via email or facsimile will not be accepted.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Selection Methodology
Competitive Procurement Strategy: Highest combined rating of technical merit and price
Enquiries
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Standing Offer
Authority. The Standing Offer Authority will be the Offeror’s primary contact. Offerors who contact anyone other than
the Standing Offer Authority may be disqualified.
All enquiries must be submitted in writing to p•••••••@••••••••.ca no later than the deadline indicated in the
Request for Standing Offer. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this Request for Standing Offer must do so through
https://canadabuys.canada.ca/en/tender-opportunities.
The documents downloaded through this site take precedence over any copies that may also be made available.
Further information about Elections Canada may be obtained at elections.ca.
Debriefings
Once the successful Offeror has been announced, Offerors may request a debriefing on the results of the Request for
Standing Offer process. Offerors should make the request to the Standing Offer Authority as per the terms of the
Request for Standing Offer. The debriefing may be in writing, by telephone or in person.
