Regional Standing Offer for Hydronic and Steam Specialties – Repairs and Maintenance Services
This requirement is for: The Correctional Service of Canada, Atlantic Region, Atlantic Institution, Dorchester Penitentiary, Springhill Institution and Nova Institution.
Trade agreement:
Canadian Free Trade Agreement (CFTA)
Policy on Reciprocal Procurement:
This solicitation is open only to Canadian suppliers.
Competitive Procurement Strategy:
Lowest priced compliant bid
Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements:
This standing offer does not include security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada (CSC) has a requirement for maintenance and repair services to the hydronic and steam systems and specialties for the Atlantic Institution, Dorchester Penitentiary, Springhill Institution and Nova Institution. The services required include but are not limited to the following: plumbing, welding, pipefitting, insulation, boiler work, fuel distribution piping, burner work, miscellaneous metals, start up and commissioning services and general services associated with hydronic and steam specialties performed on an as requested basis.
Objectives:
The Contractor must provide specialty maintenance and repair services for hydronic and steam systems on an as and when requested basis at all the sites listed in Table 1.1 – Correctional Service of Canada locations below. The objective of this requirement is the maintenance and repair of heating infrastructure serving the institutional reserves as the CSC Departmental Representative requests. The nature of the work the Contractor must provide under this contract may be one an emergency, unscheduled, or preventive scheduled basis with the intent to maintain operation of the heating system infrastructure and assets.
Tasks:
The Contractor must provide all materials, tools, equipment, and labour to perform the work.
The CSC departmental representative will provide a description of the work the contractor must perform and will supervise the work area to ensure the services the Contractor provides meet the requirements and to ensure the contractor complies with CSC protocols and standards. In the even that CSC requires to engage multiple service providers in a work area, the CSC representative will coordinate the execution of the work.
The Contractor must provide the following support services on site: project management, site supervision, safety advisors and inspectors as well as quality assurance personnel on an as requested basis.
The Contractor must provide the following services: plumbing, welding, pipefitting, insulation, boiler work, fuel distribution piping, burner work, miscellaneous metals, start up and commissioning services and general services associated with hydronic and steam specialties.
The Contractor must note that some of the work may be restricted to OEM authorized service providers due to manufacturer requirements, regulatory obligations, proprietary systems, or safety considerations.
The Contractor must normally perform the work using its own personnel. The Contractor must obtain Project Authority’s prior approval before sub-contracting any portion of the work. If the Contractor uses sub-contractors, the contractor must bill all work performed by sub-contractors at the labour rates set out in this standing offer. Sub contractor labour must be billed at the labour rates established in this standing offer. The Contractor may not invoice subcontractor labour as an allowance or apply any markup.
The Contractor must keep the site clean of materials and equipment to prevent cluttering the premises and must ensure CSC personnel and vehicles can access the site at all times.
Before work begins, the Contractor must meet with the technical authority to:
- Discuss the nature and scope of the project tasks.
- Establish acceptable safety measures in accordance with all applicable laws, policies and guidelines and the specific needs of the facility.
The Contractor must ensure that his employees are aware of and comply with safety requirements.
This CSC departmental representative must review and approve all installations depending on the type of work requested, including but not limited to, insulation of piping, concealing welds, fittings, burying piping, closing pressure vessels, putting up finishes such as drywall, paneling, ceilings.
The Contractor must correct any deficiencies noted and obtain the CSC departmental representative’s final approval prior to concealing any installation.
The CSC Departmental Representative will be responsible to coordinate and provide security escort as required to comply with institutional security requirements.
Completion of Work:
Upon completion of the work and prior to turn over of the facilities or area of work to CSC, the Contractor must remove all materials, tools and equipment from the facility and perform a final clean-up of the premises.
Additional Work:
The Contractor must request and receive prior approval from the CSC department representative before working overtime, including work outside regular business hours.
Service Calls for Emergency Work:
The Contractor must be available and provide an emergency telephone number where they can be reached 24 hours a day, 7 days a week.
Performance Standards:
The Contractor must perform all work in accordance with the following codes:
a. Canada Labour Code Part II.
b. The New Brunswick Occupational Health and Safety Act, 1991.
c. Nova Scotia Occupational Health and Safety Act, 1996.
d. National Building Code of Canada (NBC) and any other applicable provincial or local codes.
Role Definitions:
Skilled Trades: Certified journeypersons holding nationally or provincially recognized credentials for the trade must perform all work that requires skilled trades.
Safety Advisor: The Contractor’s personnel providing site-specific OHS oversight, including preparation and implementation of safety plan, hazard assessments, toolbox talk, and regulatory compliance monitoring.
Quality Assurance (QA): The Contractor’s personnel performing inspection, verification, and documentation to confirm compliance with specified requirement and applicable codes and standards, including visual inspection of welds and witnessing or arranging non-destruction testing (NDT) where directed.
General Labour: Non-trade labour used for material handling, site preparation, cleanup and assisting tradespeople. General labourers must not perform skilled trade work.
Deliverables:
The Contractor must provide to the CSC departmental representative copies of all certificates, supporting invoices for material and subcontractors, and any related test reports or logs if requested by the departmental representative.
The Contractor must provide to CSC a list of all employees, complete with full name and, for authorized subcontractors, the name of the company or employer as required to comply with institutional security requirements. The Contractor must also provide a list of all equipment and tools that will be brought on site. All information must be submitted no later than 48 hours before the commencement of the work.
Timesheets:
a. The Contractor's employees must complete a worksheet at the end of each working day; contractor may use its own time sheet format.
b. The number of hours the employees indicate on the work sheet must correspond to productive work hours only, exclusive of meals and breaks. Any waiting time on site for the Contractor or his employees, caused by CSC operational needs, may be counted as time worked and billed accordingly.
c. For work performed at the Contractors shop, the Contractor must provide copies of shop time sheets with a description of the work performed to CSC departmental representative for validation.
Location of work:
The Contractor must perform the work at the following CSC penitentiary facilities; refer to below Table 1.1 – Correctional Service of Canada Locations.
TABLE 1.1: Correctional Service Canada Locations
Atlantic Institution
13175 Route 8
PO Box 102
Renous, New Brunswick
E9E 2E1
Dorchester Penitentiary
4902 Main Street
Dorchester, New Brunswick
E4K 2Y9
Springhill Institution
330 McGee Street
PO Box 2140
Springhill, Nova Scotia
B0M 1X0
Nova Institution
180 James Street
Truro, Nova Scotia
B2N 6R8
The Contractor must have a physical fabrication shop within 250 km from any site listed above.
Language of Work
The Contractor must perform all work in English.
General:
Communications Equipment:
- Unless authorized in advance by the Institution, the Contractor must not bring any cellular or digital wireless telephones, including but not limited to messaging devices, pagers, BlackBerrys, phones used as two-way radios, laptops, and tablets, into a CSC facility. Even if permitted, the Contractor must not allow inmates to use these items under any circumstances.
- The Warden may approve but limit the use of two-way radios.
Tools and Equipment Control:
The Contractor must:
- Keep a complete list of tools and equipment used during work.
- Submit this list for inspection when requested.
- Keep the list of tools and equipment up to date throughout the work.
- Never leave tools unattended, especially power tools, files, saw blades, hacksaws, wires, ropes, ladders and lifting equipment that include, but is not limited to jacks and cylinders.
- Store tools and equipment in an authorized safe place.
- Lock all toolboxes after use. The Contractor's employees must keep keys with them at all times.
- The Correctional Manager must be informed of any lost or missing tools or equipment as soon as possible. The Contractor must immediately notify the CSC staff member or Commissionaire assigned to accompany the Contractor of any lost or missing tools or equipment, who will in turn notify the Correctional Manager.
The Contractor must note that some institutions may require the removal of any tools and equipment from site daily.
Any conditions for participation of suppliers not specified in solicitation documentation: none.
Estimated quantity of commodity: see solicitation document statement of work and basis of payment.
Duration of Standing Offer and Time Frame for Delivery:
Period of the Standing Offer:
The Work is to be performed during the period of the date of contract award to April 30th, 2027 with the possibility of three (3) additional option periods of one (1) year.
File Number: 21207-26-5305086
Contracting Authority: Isabelle Basque
Telephone number: 506-269-6461
Facsimile number: N/A
E-mail: I••••••••@•••••••.••.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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