Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
THE FOLLOWING CANCELS AND REPLACES THE PREVIOUS REQUEST FOR
STANDING OFFER WITH SOLICITATION NUMBER 23483-130196/A DATED
NOVEMBER 5, 2012 AND WHICH CLOSED AT 2 P.M. ON WEDNESDAY,
NOVEMBER 21, 2012.
EXHIBIT SERVICES
23483-130196/B
York, Rochelle
Telephone No. - (613) 998-8408
Fax No. - (613) 993-2581
NATURE OF REQUIREMENT:
To provide Natural Resources Canada (NRCan) with exhibit
warehousing, handling, installation and dismantling,
maintenance, and related services in support of its exhibit
programs.
Due to operational requirements, the Standing Offer Holder's
warehousing facility must be located within 25 km of NRCan's
offices at 580 Booth Street, Ottawa, Ontario.
PERIOD OF THE STANDING OFFER:
The period for making call-ups against the Standing Offer is
from date of Standing Offer issuance to December 31, 2013. If
the Standing Offer is authorized for use beyond the initial
period, the Offeror offers to extend its offer for two
additional one-year periods, from January 1, 2014 to December
31, 2014 and from January 1, 2015 to December 31, 2015.
MANDATORY REQUIREMENTS:
M.1 Financial Offer
The Offeror must provide costing information strictly in
accordance with Annex "B" Basis of Payment.
M.2 Experience of the Project Coordinators
The Offeror must identify one (1) individual as the Primary
Project Coordinator, and one (1) individual as the Back-up
Project Coordinator.
The Primary and the Back-up Project Coordinators must:
be employees of the bidding firm; and
have at least three (3) years experience within the past five
(5) years in coordinating exhibit warehousing, handling,
installation, dismantling, maintenance and repairs.
The Offeror must provide the curriculum vitaes of the proposed
Project Coordinators.
M.3 Experience of the Warehouse Supervisors
The Offeror must identify one (1) individual as the Primary
Warehouse Supervisor, and one (1) individual as the Back-up
Warehouse Supervisor.
The Primary and Back-up Warehouse Supervisors must have at least
two (2) years experience within the past five (5) years in
exhibit warehousing and handling.
The Offeror must provide the curriculum vitaes of the proposed
Warehouse Supervisors.
M.4 Experience of the Site Supervisors
The Offeror must identify one (1) individual as the Primary Site
Supervisor and one (1) individual as the Back-up Site
Supervisor.
The Primary and Back-up Site Supervisors must have at least two
(2) years experience within the past five (5) years in exhibit
installation and dismantling. Two years experience is defined
as having conducted four (4) or more installations or dismantles
within two (2) consecutive twelve (12) month periods.
The Offeror must provide the curriculum vitaes of the proposed
Site Supervisors.
M.5 Experience of the Firm
The Offeror must have at least three (3) years of experience
within the past (7) years in providing warehousing, handling,
shipping, installation, dismantling, and maintenance services
for large exhibits (minimum size of 3,000 sq. ft).
The Offeror must provide a project list which substantiates this
experience and which includes all of the following information
for each project:
Name of the project/exhibit;
Client name;
Size of the exhibit when installed (in square feet);
Start and end dates of the contract.
The Offeror must submit at least one (1) letter of reference for
at least one (1) of the projects listed.
M.6 Warehouse Location and Specifications
The Offeror's warehouse facility must be located within 25 km of
NRCan's offices at 580 Booth Street, Ottawa, Ontario.
The Offeror must provide the full street address and province
where the facility is located.
By submitting an offer, the Offeror confirms that 8,000 - 12,000
cubic feet of accessible storage space is available within the
identified warehouse facility, and this space conforms to the
requirements outlined in the Statement of Work at Annex "A".
M.7 Language - Site Supervisor
The Offeror must confirm that at least one (1) Site Supervisor
is capable of performing the Work as outlined in the Statement
of Work in Annex "A" in both official languages (English and
French). As such, the Offeror must include a duly signed and
dated copy of the Certification in the Technical Offer portion
of the Offer Submission.
M.8 Language - Firm
The Offeror must confirm that the firm is capable of performing
the Work as outlined in the Statement of Work in Annex "A" in
both official languages (English and French). As such, the
Offeror must include a duly signed and dated copy of the
Certification in the Technical Offer portion of the Offer
Submission.
BASIS OF SELECTION
An offer must comply with the requirements of the Request for
Standing Offers and meet all mandatory technical evaluation
criteria to be declared responsive. The responsive offer with
the lowest evaluated Bid Evaluation Value (BEV) will be
recommended for issuance of a standing offer.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
