Request for Proposal (RFP) for Election Canada Support Network Agents Hotel Accommodation
Trade Agreements: Yes
Tendering Procedures: All interested suppliers may submit a bid
Attachment: Yes (buyandsell.gc.ca)
Competitive Procurement Strategy: Best overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirement: Hotel Services
Elections Canada File No:
ECADB-RFP-14-0827
SOLICITATION DOCUMENTS ARE ONLY AVAILABLE THROUGH GETS.
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) for a full description of the requirements and the full instructions.
Background:
The Chief Electoral Officer of Canada, an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The Chief Electoral Officer of Canada heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
Description:
EC is expected to provide accommodation to ECSN Advisors from outside the NCR (OOTs) in preparation of the General Election of 2015.
The objective is to establish a contract with a venue that can accommodate a group of up to 50 guests in single occupancy. The range and timing of occupancy is determined by a deployment decision taken at regular intervals by Senior Management in order to establish the needed capacity at ECHQ to ensure operational readiness in preparation for the General Election of 2015. The nightly rate should be reasonable (government rate or better – see http://rehelv-acrd.tpsgc-pwgsc.gc.ca/rechercher-searc… for information).
The SOW outlines the services that will be required by Elections Canada.
Period of the Contract:
The Contract period will be from the Effective Date of the Contract to December 31, 2015.
The bidder grants to Elections Canada the irrevocable option to extend the Term of the Contract by two (2) additional periods of up to 12 months, under the same terms and conditions.
Evaluation Methodology:
Proposals will be evaluated in the following progressive stages:
Phase 1 – Mandatory Technical Evaluation
Phase 2 – Rated Technical Evaluation
Phase 3 – Financial Evaluation
Phase 4 – Determination of Highest Ranked Bidder
Neither the responsive proposal obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The bidder with the Phase 4 Proposal with the highest combined evaluation score will be considered for the award of a contract.
International Trade Agreements:
The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO–AGP) and the Agreement on Internal Trade (AIT).
Elections Canada retains the right to negotiate with suppliers on any procurement.
Submission of Proposals:
Proposals must be provided directly to the Contracting Authority. Proposals must be delivered to the following address, sealed, on or before February 6, 2015 at 2:00 PM (Gatineau Time).
Mailing Address:
Elections Canada
30 Victoria Street -1st Floor (Business Centre)
Gatineau, QC
K1A 0M6
Attn: Annie de Bellefeuille, Senior Advisor, Procurement and Contracting Services
Elections Canada File No: ECADB-RFP-14-0827
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. EST.
Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder. If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosure, a covering letter will be sent to explain the necessity of opening the bid.
Faxed or bids sent via electronic mail will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to p••••••••@••••••••.ca no later than 5 calendar days before the RFP closing date. Enquiries received after that time may not be answered.
Interested parties wishing to order the solicitation documents for this RFP must do so through buyandsell.gc.ca/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca
