Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
THIS IS A REFRESH OF SUPPLY ARRANGEMENT # EN578-121812/000/CW -
FOR COMMERCIAL PRINTING SERVICES
Enquiries on the Request for Supply Arrangement document were
addressed during the original solicitation period in 2013. The
Supply Arrangement Authority will not respond to new enquiries.
For your information and to assist you in preparing your
arrangement, copies of the Questions and Answers released during
the original solicitation period are available in Annex "K"
Questions and Answers.
This RFSA will permit additional suppliers to submit proposals
and potentially become Supply Arrangement (SA) holders. New
compliant suppliers will be issued SAs and their names will be
added to the existing SA holder list. Suppliers having
submitted an unsuccessful arrangement will be subject to a
ninety (90) day waiting period before another arrangement will
be evaluated.
SUMMARY
CANADA EXPECTS TO AUTHORIZE SUPPLY ARRANGEMENTS FOR REQUIREMENTS
ORIGINATING IN THE NATIONAL CAPITAL REGION WITH ALL ABORIGINAL
AND NON-ABORIGINAL SUPPLIERS THAT ARE DEEMED RESPONSIVE TO THE
RFSA.
The term Commercial Offset printing refers to the general
information and marketing printed products produced by
departments and includes such products as loose leaf
publications, bound publications and speciality single sheet
products.
It does not include the following print services: Distribution
List Management; Variable Imaging; Document Management and Print
on Demand; Order Fulfillment/Warehousing or Graphic Design.
All Supply Arrangements issued as result of this solicitation
will be valid until such time as Canada no longer considers it
to be advantageous to use it.
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
The requirement covered by the bid solicitation of any resulting
supply arrangement may be limited to Canadian goods and/or
services.
Suppliers must provide a complete list of names, or other
related information, as needed, pursuant to section 01 of
Standard Instructions 2008.
The requirement covered by the bid solicitation of any resulting
supply arrangement may be set aside for Aboriginal business
under the federal government's Procurement Strategy for
Aboriginal Business, as detailed in Annex 9.4 Requirements for
the Set-aside Program for Aboriginal Business, of the Supply
Manual.
This Supply Arrangement is for deliveries all across Canada
including Comprehensive Land Claims Settlement areas (CLCSA). -
All Comprehensive Land Claims Agreements (CLCA) apply. The
obligations under specific CLCAs will be met at the individual
solicitation stage for requirements that include delivery within
a CLCA area.
REQUIRED SERVICES
This is a request for Supply Arrangement (RFSA) for the supply
of Commercial printing, reprographics/duplicating and related
services for use by all federal departments and agencies listed
in schedules I through III of the Financial Administration Act
located within the National Capital Region (NCR), on an as and
when requested basis.
The supply arrangements will cover the following products:
Category 1 - Loose sheet products
Category 2 - Bound publications
Category 3 - Specialty single sheet products
Category 4 - Other types of related printed products, binding
and reproduction of CDRoms (of publications being printed)
Category 5 - Group C ONLY - Personalization of certificates and
similar printed products
Category 6 - Reproduction of publications and other print matter
on electronic media from supplied master or hard copy documents
Security Requirement
There are no Mandatory Security Requirements required to qualify
for this Request for Supply Arrangement.
Once a Supply Arrangement is in place, it is anticipated that
most contracts will not have a security requirement. However,
for a contract that requires a security requirement, only
Suppliers holding a valid security clearance at the required
level will be considered.
Suppliers are requested to provide their current level of
Security Clearance with their arrangement as detailed in Annex B
There are two levels of security clearance:
Level 1: Personnel - Reliability Status ; and
Facility Clearance - Protected B for document safeguarding
Level 2: Personnel - Secret ; and
Facility Clearance - Secret
MANDATORY TECHNICAL CRITERION FOR GROUP A LOW QUANTITY
REQUIREMENTS
A-M.1 The Supplier must demonstrate that it has been
contractually bound with three (3) different external clients to
provide low volume (quantities as defined in Part 1 under the
heading Key Terms - Group A: Low Quantity) commercial print
services for at least two (2) individual projects* to each
client within the last two (2) calendar years (prior to the
closing date of this RFSA).
During the evaluation no corporate experience gained through
internal clients will be accepted or reviewed.
*"Individual projects" refers to a one time contract or a single
call-up under a standing offer or supply arrangement for the
printing and delivery of one or more items to destinations. It
does not refer to the overall value of a standing offer or
supply arrangement.
For each of the six (6) projects (two [2] projects for each of
the three [3] different clients), the Supplier must provide:
- the client contact information;
- the project date;
- a description of the printing and finishing requirements of
the item or items;
- the quantity completed;
- the invoice (or copy of) presented to the client.
MANDATORY TECHNICAL CRITERION FOR GROUP B HIGH QUANTITY
REQUIREMENTS
B-M.1 The Supplier must demonstrate that it has been
contractually bound with three (3) different external clients to
provide high volume (quantities as defined in Part 1 under the
heading Key Terms - Group B: High Quantity) commercial print
services for at least two (2) individual projects* to each
client within the last two (2) calendar years (prior to the
closing date of this RFSA).
*"Individual projects" refers to a one time contract or a single
call-up under a standing offer or supply arrangement for the
printing and delivery of one or more items to destinations, a
single contract requiring multiple print runs over a stated
period of time, a single contract requiring electronic
cataloguing and storage of files for printing on an as and when
requested basis over a stated period of time. It does not refer
to the overall value of a standing offer or supply arrangement.
For each of the six (6) projects (two [2] projects for each of
the three [3] different clients), the Supplier must provide:
- the client contact information;
- the project date;
- a complete description of the printing and finishing
requirements of the item or items
- the quantity completed;
- the invoice (or copy of) presented to the client.
MANDATORY TECHNICAL CRITERIA FOR GROUP C:
REPROGRAPHICS/DUPLICATING REQUIREMENTS
C-M.1 The Supplier must demonstrate that it has been
contractually bound with three (3) different external clients
to provide reprographics/duplicating services (quantities as
defined in Part 1 under the heading Key Terms - Group C:
Reprographics/Duplicating) for at least two (2) individual
projects* to each client within the last two (2) calendar years
(prior to the closing date of this RFSA).
For each of the six (6) projects (two [2] projects for each of
the three [3] different clients), the Supplier must provide:
- the client contact information;
- the project date;
- a complete description of the printing and finishing
requirements of the item or items
- the quantity completed;
- the invoice (or copy of) presented to the client.
BASIS OF SELECTION
Group A: Low Quantity Requirements:
Arrangements meeting the mandatory requirements for Group A,
achieving a minimum overall score of 64 points on a scale of 80
points for the General Point Rated Criteria and achieving a
minimum score of 56 points on a scale of 70 for Group A: Low
Quantity Requirements will be considered responsive.
Group B: High Quantity Requirements:
Arrangements meeting the mandatory requirements for Group B,
achieving a minimum overall score of 64 points on a scale of 80
points for the General Point Rated Criteria and achieving a
minimum score of 96 points on a scale of 120 for Group B: High
Quantity Requirements will be considered responsive.
Group C: Reprographics/Duplicating Requirements:
Arrangements meeting the mandatory requirements for Group C,
achieving a minimum overall score of 64 points on a scale of 80
points for the General Point Rated Criteria and achieving a
minimum score of 80 points on a scale of 100 for Group C:
Reprographics/Duplicating Requirements will be considered
responsive.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
