DESCRIPTION OF REQUIREMENT:
Foreign Affairs, Trade and Development Canada (FATDC) is seeking to establish a Standing Offer for the provision of web to print services on an “as and when requested” basis including the order taking, printing, packaging, shipping and managing of business cards and departmental stationery. Delivery will be required to the National Capital Region (NCR) and to the department’s Regional Offices (RO) across Canada on behalf of employees located in Canada and at missions around the world.
Currently, the department’s ordering process is resource intensive in that employees must complete an internal form for any required business cards and departmental stationery (except for letterhead which is ordered on an as and when requested basis). The internal form is submitted to the Center of Expertise (CoE) at DFATD Headquarters in Ottawa, ON. They in turn prepare the necessary procurement documentation which is forwarded to a private sector contractor to produce proofs which are faxed, e-mailed or delivered in person to DFATD for review and approval, then returned to the contractor for fulfillment and shipping to DFATD Headquarters in the National Capital Region (NCR). Invoices are generated by the contractor and forwarded to DFATD for processing and cheque issuance. Graphic design services will also be required for the development of new electronic templates for business cards and departmental stationery. To reduce the demand on existing resources, and to improve efficiency and client service, the department intends to award a standing offer agreement for web to print services.
Business cards and departmental stationery ordered by DFATD employees in the National Capital Region (NCR) or by DFATD employees working outside of Canada will be delivered to the Central Receiving (BG-131) at the Lester B. Pearson Building, 125 Sussex Drive, Ottawa, ON K1A OG2.
Business cards and departmental stationery ordered by DFATD employees located in Canada but outside the National Capital Region (NCR) will be delivered to the office location specified at the time of ordering.
DURATION OF CONTRACT
The Standing Offer Agreement is tentatively set for award on June 1, 2014 and will be for an initial period of three (3) years with two (2) additional option periods of one (1) year each.
EVALUATION PROCESS AND SELECTION METHODOLOGY
An offer must comply with the requirements of the Request for Standing Offer and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest evaluated price will be recommended for issuance of a standing offer.
SECURITY REQUIREMENTS
There is no security requirement applicable to this requirement.
The crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada
