Educational and Library Services – Springhill Institution
This requirement is for: The Correctional Service of Canada, Springhill Institution.
Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).
Policy on Reciprocal Procurement: This solicitation is open only to Canadian suppliers and to Suppliers of an applicable trading partner.
Competitive Procurement Strategy: lowest priced compliant bid.
Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
As per the Commissioner’s Directive 720 (Education Programs and Services for Offenders), when an inmate's grade level is below grade 12 or its provincial equivalent, education will be identified as a need in their Correctional Plan.
The Correctional Service Canada (CSC) – Education Programs and Services for Inmates has a requirement to:
a. Facilitate inmates' reintegration by increasing educational skill levels through the provision of accredited programs.
b. Provide appropriate library services similar to those in the community, while taking into consideration the requirements of the correctional environment.
c. Ensure education programs and library services respect gender, ethnic, cultural and linguistic differences, and are responsive to the special needs of women inmates, Indigenous inmates, inmates requiring mental health care and other groups.
Objectives: is to provide educational and library services to the inmates at Springhill Institution and at the Regional Reception Centre.
Deliverables:
The Contractor must provide the following personnel:
1. Four (4) Teachers/Instructors :
- Must deliver educational services for 35 hours per week (7 hours per day), Monday to Friday.
- One (1) certified teacher must be appointed as the Lead Teacher.
2. One (1) Library Technician:
- Must deliver library services for 30 hours per week, with flexible scheduling between Monday and Saturday.
The Contractor must deliver the following educational services:
a. Adult Basic Education (ABE) programs;
b. Adapted ABE programs;
c. Educational programs leading to the Adult High School Diploma;
d. Digital Education courses and programs, as directed by the Project Authority
e. Other education programs, pilot initiatives, and any other curriculum requested by the Project Authority;
f. Coordination of post-secondary pre-requisite courses, correspondence courses and other programs including, but not limited to, “Walls to Bridges”;
g. Provide appropriate provincially recognized certificates, following course and level completions.
The Contractor’s Teachers/Instructors and the Library Technician Must:
a. Record attendance in real time and maintain accurate records of inmate participation during each education session. Attendance data must be available upon request by the Project Authority or delegate.
b. Establish individualized program assignment objectives for each student, based on their Correctional Plan, and enter these objectives into the Offender Management System (OMS).
c. Every 180 days, assess the performance of students enrolled in education programs and submit interim reports in OMS.
d. Complete final reports and enter relevant information in OMS upon the conclusion of each assignment.
e. Adhere to CSC guidelines and policies when preparing reports, including consideration of Indigenous Social History factors, where applicable.
f. Provide data reports on education outcomes upon request by the Project Authority.
g. Complete and enter various reports in OMS as required.
h. Submit education reports in OMS within the timeframes outlined in CD-730 “Offender Program Assignments and Payments,” and notify the Chief of Education for quality review and locking.
i. Maintain records of inmate educational progress at the institution. These records must be accessible to inmates upon request.
j. Follow CSC guidelines regarding inmate pay, as outlined in CD-730.
k. Ensure all work performed under this contract is subject to inspection and authorization by the Project Authority.
Any conditions for participation of suppliers not specified in solicitation documentation: none.
Estimated quantity of commodity: see solicitation document statement of work and basis of payment.
Duration of Contract and Time Frame for Delivery:
Period of the Contract: The Work is to be performed during the period of April 1, 2026 to March 31, 2027 with the option to renew for two (2) additional one-year periods.
File Number: 21208-24-4441678/A
Contracting Authority: Jolaine Amos
Telephone number: 506-269-3787
E-mail: j••••••••@•••••••.••.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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