The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.
This requirement is open only to Task-Based Informatics Professional Services (TBIPS) Supply Arrangement Holders under EN578-170432 for the following categories:
APPLICATION SERVICES
A.1 Application Software Architect (Level 3)
A.2 Enterprise Resource Planning Functional Analyst (Level 3)
A.3 Enterprise Resource Planning Programmer Analyst (Level 3)
A.4 Enterprise Resource Planning System Analyst (Level 3)
A.5 Enterprise Resource Planning Technical Analyst (Level 3)
A.6 Programmer Software Developer (Level 3)
A.7 Programmer Analyst (Level 3)
A.8 System Analyst (Level 3)
A.9 System Auditor (Level 3)
A.11Tester (Level 3)
A.12 Web Architect (Level 3)
A.13 Web Designer (Level 3)
A.14 Web Developer (Level 3)
A.15 Web Graphic Designer (Level 3)
A.16 Web Multi-media Content Consultant (Level 3)
A.17 Webmaster (Level 3)
INFORMATION MANAGEMENT / INFORMATION TECHNOLOGY SERVICES
I.1 Data Conversion Specialist (Level 3)
I.2 Database Administrator (Level 3)
I.3 Database Analyst / Information Management Administrator (Level 3)
I.4 Database Modeller / Information Management Modeller (Level 3)
I.5 Information Management Architect (Level 3)
I.6 Network Analyst (Level 3)
I.7 Platform Analyst (Level 3)
I.8 Storage Architect (Level 3)
I.9 System Administrator (Level 3)
I.10 Technical Architect (Level 3)
I.11 Technology Architect (Level 3)
NOTE: This solicitation is raised for Level 3 resources; however, Elections Canada may also require occasion Level 2 resources.
Estimated number of contracts to be awarded: 3
All SA Holders that have been qualified for Streams and Categories have been invited to submit a proposal.
Background/Requirement
The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
EC has a requirement for the provision of IT professional services on an “as and when requested” basis, in the National Capital Region (NCR), to support ongoing activities and initiatives to address specific Information Technology (IT) needs with specified set of responsibilities within EC. The objective is to provide EC with a supplier capacity-based procurement vehicle.
Incumbent
The work is currently not being performed by a contractor.
Security
Security requirement: Common PS SRCL #19 applies
Minimum corporate security required: DOS - Reliability
Minimum resource security required: Reliability status
Period of the Contract
The Contract period will be from the Effective Date and ends March 31, 2026 (the “Initial Term”).
The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 3 additional periods of 2 years each under the same terms and conditions.
Submission of Proposals
This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.
Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.
For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
Bids sent via email or facsimile will not be accepted.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Enquiries
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
All enquiries must be submitted in writing to p•••••••@••••••••.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at p•••••••@••••••••.ca
Further information about Elections Canada may be obtained at elections.ca.
Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.
NOTE: Task-Based Informatics Professional Services (TBIPS) method of supply is refreshed on a quarterly basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact r••••••••@••••••••.••.ca.
