NOTICE OF PROPOSED PROCUREMENT (NPP)
Solicitation #: FP802-150006 Closing Date: April 08, 2015 Time: 11 am Ottawa Time
This requirement is for the department of Fisheries and Oceans Canada.
Title: Provision of Emergency Medical Advice and Support to the Department of Fisheries and Oceans, Canadian Coast Guard, Fleet Operations
Introduction/Background:
DFO-CCG employs Nurse Practitioners or Registered Nurses with advanced nursing practice skills to provide Primary Health Care services to employees and other people on board CCG vessels (icebreakers, science and other vessels). These vessels sail out of Victoria, Québec, Montreal, Dartmouth and St-John’s.
The objective of the Health Officers’ Program is to provide a health service encompassing preventive and primary health care and Occupational Health Care Nursing to the ship's complement aboard DFO-CCG vessels during arctic and scientific voyages in extremely remote areas. The purpose of the Program is to maintain optimal health, through assessment, counseling, education and treatment. A desired outcome of the Program is the expectation of reducing the need for medical evacuations.
Scope of Work/Deliverables:
The scope of the work contains twelve (12) elements:
Emergency Medical Support Physicians (EMSP)
1. Provide 24/7 days a week (24/7) telephone access number that will reach an EMSP who is licensed by and in good standing with the Royal College of Physicians and Surgeons of Canada and a Canadian College of Family Practitioners.
2. Provide emergency medical advice and support to the Health Officers on duty on board the CCG vessels (as per the draft Operational Calendar provided in Annex A).
3. Provide emergency medical advice and support in both official languages.
4. EMSPs should be in contact with the Health Officers within four (4) minutes of receiving a call.
5. Calls for situations outside the expertise of the Contractor/ Offeror’s EMSPs will either be referred to another source, or the Contractor/Offeror's EMSPs will undertake to find the appropriate answer or source.
Access via Telephone Calls
6. The Contractor/Offeror will provide one (1) telephone number through which the Health Officer can reach the on-call EMSP.
7. The telephones must be answered 24/7 by trained EMSPs in both official languages.
8. All telephone calls must be voice recorded for liability and quality assurance purposes.
Patient Care Records
9. Patient Care records must be created for each call received. At a minimum, these records indicate the time the call is placed, the time the call is received by the EMSP, the time the EMSP called back, the name of the Health Officer calling in, and the reason for the call. The EMSP must also record information about the patient, the nature of the illness/injury, and the medical advice and recommendations made to the Health Officers. Patient Care Record files are to be made available to the CCG National CCG Health Officers Coordinator for inclusion in the CCG employee’s medical record file at the end of the sailing season.
10. The Contractor/Offeror must use a secure system for recording and storing patient information as per section 3.7 (Security Requirements) below.
11. The Contractor/Offeror agrees that any data collected during the terms of this contract period will be used solely for in-house quality assurance purposes, and will not be used for any research or other purposes without the written permission of CCG.
Reports
12. In addition to Patient Care Records, the Contractor/Offeror will provide the following monthly summary reports to the National CCG Health Officers Coordinator concerning the ‘Emergency Medical Advice and Support System’:
12.1 Monthly summary of all calls received from the CCG Health Officers; and
12.2 Monthly summary of all test pages. Test pages will be done on a periodic basis to ensure calls are being received and answered as per requirements in Section 2.2 (Specifications and Standards).
Anticipated Level of Effort:
$ 57,500.00 annual with anticipated three (3) years extension.
The total value of any contract(s) emanating from this request for proposal (RFP) shall not exceed $230,000.00, including travel and living expenses and all applicable taxes.
Security Requirement:
All resources working on this requirement must hold a valid Security clearance at the level of Enhanced Reliability for the duration of the Contract.
Ownership of Intellectual Property:
N/A
Enquiries regarding this requirement are to be submitted in writing to the following:
Beverly Shawana
Senior Contracting Officer
Department of Fisheries and Oceans
9S084, 200 Kent Street
Ottawa, Ontario, K1A 0E6
Tel: (613) 949-1490 Fax: (613) 991-1297
Email: b••••••••@•••••••.••.ca
** Please send me an email at b••••••••@•••••••.••.ca to request the Plans, Statement of Work and Specifications for your review.
