Summer Village of Argentia Beach - 2026 Grass Maintenance for NORRIS BEACH

SUMMER VILLAGE OF NORRIS BEACH
REQUEST FOR TENDER (RFT)
Grass Cutting and Grounds Maintenance Services (2026 Season)
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SUBMISSION INFORMATION
Submission Deadline: As soon as possible
Contact Person:
Sylvia Roy, Chief Administrative Officer
Email: sylvia.roy@svofficepl.com
Phone: 780-586-2494
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1. INVITATION TO TENDER
The Summer Village of Norris Beach invites qualified contractors to submit tenders for the provision of grass cutting and grounds maintenance services within the municipal boundaries.
This contract includes:

• Park and common area mowing
• Entrance area maintenance
• Boulevard mowing
• Ditch mowing

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2. CONTRACT TERM

• Mid-May to mid-September 2026 (weather dependent)
• One (1) year term
• Option to extend up to two (2) additional seasons upon mutual agreement

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3. SCOPE OF WORK
3.1 Base Services

• Weekly mowing of:

o Parks
o Municipal reserves
o Common areas
o Entrance features

• Weekly trimming of:

o Tree bases
o Entrance areas
o Park features
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3.2 Boulevard Mowing

• Mowing of roadside boulevards and municipal rights-of-way
• Frequency: every 2–3 weeks or as required

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3.3 Ditch Mowing

• Mowing of roadside ditches and drainage areas (includes sloped terrain)
• Minimum 2–3 cuts per season, as needed basis
• Must use appropriate equipment for safety

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3.4 General Requirements
The contractor shall:

• Provide all labour, equipment, fuel, and supervision
• Maintain equipment in safe working condition
• Carry:

o Minimum $2,000,000 liability insurance
o WCB coverage

• Be responsible for any damages caused

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3.5 Additional Work

• Extra work must be pre-approved
• Paid at agreed hourly rates

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4. PAYMENT TERMS

• Monthly invoicing, payment within 30 days of approval

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5. TERMINATION
Either party may terminate the agreement with 30 days written notice.
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6. EVALUATION CRITERIA
Tenders will be evaluated based on:

• Cost
• Experience
• Equipment and capability
• References
• Ability to complete ditch and boulevard work safely

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7. MAP OF SERVICE AREA
A map outlining:

• Parks
• Roads
• Boulevards
• Ditches

is attached as part of this tender package (Appendix A).
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PRICING BID SHEET
Service Price ($)
Weekly mowing (parks/common areas)
Boulevard mowing (per cut or season)
Ditch mowing (per cut or season)
Hourly labour rate (extra work)
Hourly equipment rate (extra work)
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BID FORM
Company Name: __________________________
Contact Person: __________________________
Address: ________________________________
Phone: _________________________________
Email: _________________________________
The undersigned agrees to provide services in accordance with this Request for Tender.
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SIGNATURE PAGE
Authorized Signatory: __________________________
Title: _______________________________________
Signature: __________________________________
Date: _______________________________________
I certify that I am authorized to bind the company to this tender submission.

CONTRACTOR DECLARATION
Project: Grass Cutting and Grounds Maintenance Services – 2026
Owner: Summer Village of Norris Beach
The undersigned hereby declares that:
1. I/we have reviewed and understand all terms and conditions of this tender.
2. I/we agree to perform all work as specified.
3. The company:
o Is in good legal standing
o Is not in bankruptcy or insolvency
o Complies with all applicable laws and regulations
4. No conflict of interest exists or will arise.
5. The undersigned has full authority to bind the company.
6. All information submitted is true and accurate.
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Company Name: __________________________
Authorized Representative: __________________________
Title: __________________________
Signature: __________________________
Date: __________________________