REQUEST FOR PROPOSALS – EMPLOYEE RECOGNITION SYSTEM
ABOUT FCC
FCC is proud to be 100% invested in Canadian agriculture and food. Our employees are committed to the long-standing success of those who produce and process Canadian food. FCC provides flexible financing and capital solutions, while creating value through data, knowledge, relationships and expertise. FCC offers a complement of financial and non-financial products and services designed to support the complex and evolving needs of the industry. As a commercial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.
RFP CONTACT
Ronke Akindele
Category Manager
Farm Credit Canada
p••••••••@•••.ca
RFP SCOPE
FCC is seeking to improve its Employee Recognition System and is seeking a highly qualified vendor to deliver a comprehensive Employee Recognition Platform that will elevate workplace culture, engagement, and retention across all levels. This initiative represents a strategic opportunity to implement a cloud-based, bilingual (English and French) solution that seamlessly integrates with Microsoft Teams, Microsoft 365, and Workday. The platform must empower both peer-to-peer and manager-driven recognition through fully customizable programs and multi-channel notifications, ensuring inclusivity for all employees, including remote staff.
Key requirements include robust data security and privacy protections, support for single sign-on, and automated processing of recognition and rewards through payroll systems. The solution should provide advanced analytics to measure engagement, track program effectiveness, and generate actionable insights for continuous improvement. By prioritizing innovation and user experience, the organization aims to launch a platform that not only enhances morale and retention but also drives measurable improvements in employee performance and organizational success. For further details, refer to the RFP documents (RFP R-1993 - PS25-RA-002- Employee Recognition System) that are uploaded to MERX.
RFP PARTICULARS
All conditions for Proponent participation are included in the RFP documents.
Duration of Contract: Three (3) years extendable up to a maximum of 10 years – expected to start April 2026
Options: N/A
RFP SCHEDULE
RFP Release Date: October 31st, 2025
Proponent Questions Accepted Until: November 14th, 2025 @ 2:00 PM CST (SK time)
FCC Response to Proponent Questions Delivered Before: November 21st, 2025 @ 5:00 PM CST (SK time)
RFP Closing Date/Time: November December 5th, 2025 @ 5:00 PM CST (SK time)
NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.
RFP PROCESS CONSIDERATIONS
This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.
MERX ELECTRONIC BIDDING SYSTEM
This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.
PRIORITY OF DOCUMENTS
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
