PROPOSAL
The Town of Ponoka is seeking the provision of investment management services for a five (5) year term with the potential for a five (5) year extension. Future extension options are contingent upon the mutual agreement of all parties.
The Town of Ponoka retains the right to invest funds without seeking the assistance
of the successful applicant to this RFP.
This RFP will be conducted with the objective of maximizing the benefit to the municipality, while offering Proponents a fair and equitable opportunity to participate. Solicitation of proposals, evaluation and award will be governed by the Town of Ponoka’s Purchasing Policy (Appendix C).
Proponents are advised that failure to satisfy any term or condition of this RFP may result in an unacceptable proposal.
RFP Schedule of Events
RFP Issue Date November 4, 2025
RFP Inquiries received up to November 15, 2025
RFP Closing Date & Time December 1, 2025 at 4:30pm MST
RFP Award to Successful Proponent (if any) December 19, 2025
Contract Commencement Date January 1, 2026
Proponent Questions
All questions regarding this RFP must be directed to the RFP Contact in writing by November 15, 2025. Enquiries and responses will be recorded and may, in the municipality’s discretion, be distributed to all Proponents.
The Proponent has a responsibility to notify the RFP Contact in writing, of any ambiguity, divergence, error, omission, oversight, contradiction, or item subject to more than one interpretation in this RFP, as it is discovered, and to request any instruction, decision, or direction required to prepare the Proposal.
Verbal responses to enquires are not binding on any party.
Addenda
Comments as to how the proposal documents or scope of work can be improved are welcome. Proponents requesting clarification or interpretation of, or improvement to the proposal general terms, conditions, or scope of work shall make a written request seven (7) calendar days prior to the submission deadline.
Any changes to the proposal general terms, conditions, or scope of work shall be in the form of a written addendum from the purchasing office, and it shall be signed by a duly authorized representative. An addendum shall be issued no later than five (5) calendar days prior to the submission deadline. An addendum extending the date for receipt of proposals, or an addendum withdrawing the RFP may be issued any time prior to the submission deadline.
Each proponent shall be responsible for determining that all addenda issued by the purchasing office have been received before submitting a proposal. Each proponent shall acknowledge the receipt of each addendum on the Proposal Form.
Changes to the RFP (in the form of an Addendum) will be posted on Alberta Purchasing Connection, www.purchasingconnection.ca.
Proposal Submissions
This RFP will close December 1, 2025 at 4:30 pm MST.
The proponent shall: Submit three (3) hard copies of the proposal and one (1) electronic copy. SEALED PROPOSALS may be delivered by hand, courier, or mail. In responding to this RFP, your attention is drawn to the following:
- A Proposal Submission Letter and Proposal Response Form (Appendix A) must be completed, signed by an authorized representative of the Proponent and included in the Proposal.
- Proposals received unsigned or after this RFP’s closing date and time may be rejected.
- Ambiguous, unclear or unreadable proposals may be cause for rejection.
- Proposals must be SEALED and CLEARLY MARKED with this RFP’s name and RFP closing date and addressed as follows:
ATTENTION:
Dawn Sauvé
General Manager, Corporate Services
200, 5604 50 St
Ponoka, Alberta T4J 1G5
Multiple Proposals
If multiple Proposals are offered, the Proponent must submit each Proposal separately in the same format as outlined in the RFP. Proposals must meet the fundamental intent of this RFP. The Evaluation Team will decide the acceptability of each Proposal.
For the full "Request for Proposal Investment Document" please contact the above contact.
