Advance Procurement Notice
Maintenance And Support Services Contract
Trenton, Ontario
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested Facility Maintenance contractors an opportunity to apply for security clearances. Note that there is no guarantee that the contract will proceed.
Description of the Project
The Maintenance Services Contract will require a Contractor to provide facilities maintenance services for approximately 400 buildings at 8 Wing, Trenton. Building types include office/administrative, industrial, storage facilities, aircraft hangars, etc.
Estimated project value is $2,300,000 per year. It is anticipated that the initial contract period will be 3 years, with approximately 7 additional years of renewal options.
Description of the Services
The Maintenance Contract may include but not necessarily be limited to the following services:
Overhead and Hangar Door Systems - Inspection, testing, Maintenance and Repair (ITMR)
Electrical Systems - ITMR
Elevator and Lifting Systems -ITMR
Fire Detection and Suppression Systems - ITMR
Heating, Ventilation, Air Conditioning & Refrigeration Systems - ITMR
Plumbing Systems Repairs – on demand
Racking and Shelving - ITMR
ITMR planning and tracking through the use of a Computerized Maintenance Management System (CMMS)It is anticipated that the procurement for these projects will be initiated during the period of November 2016 through February 2017. This is conditional on the project receiving approval to proceed by DND.
Security Requirements
The security requirements for this contract will be phased.
Firms will be required to hold a valid DESIGNATED ORGANIZATION SCREENING (DOS) at close of the procurement, issued or approved by the Canadian Industrial Security Directorate (CISD), Public Service and Procurement Canada (PSPC). The successful firm will then be required to obtain their SECRET CLEARANCE (FSC SECRET) within six (6) months Service Commencement Date. This date will be specified at the Request for Proposal stage.
The Contractor personnel requiring access to Security Zones must EACH hold a valid SECRET STATUS, granted or approved by CISD/PSPC. This represents approximately 10% of the building area.
The Contractor personnel requiring access to Operations Zones must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PSPC. This represents approximately 90% of the building area.
Process
Contractors that do not meet the stipulated security requirements and that are interested in submitting a bid for this procurement can apply for the security clearance through the Industrial Security Program (ISP). This can be done by following the procedure on DCC’s website at the following link: http://www.dcc-cdc.gc.ca/english/contractors_consulta…
Contractors are asked to submit their request prior to September 19, 2016 quoting the following information:
Contract number TR16RP01;
Level of clearance requested to be sponsored for.Questions
Any questions pertaining to the sponsoring process through the ISP can be sent to the following email address:
I••••••••@•••••••.••.ca
Phone #: (613) 998.8974
Any technical questions relating to this contract can be addressed to:
Joel Fisher
Regional Service Line Leader, Contract Services
Defence Construction Canada
J••••••••@•••••••.••.ca
613-384-1256 x237
