VIC – Building Automation System Upgrade
The National Research Council Canada, 717 White Lake Road, Penticton, BC has a requirement for a project that includes:
The DRAO BAS Upgrade is intended to replace control devices, software and systems that are at the end of their lifespan. In the process, new control sequences and sensor points will be added in select areas to provide more control for better temperature adjustment and employ energy saving methods where possible. The BAS upgrade will result in improved system maintenance, adjustability, and easier user control through a new graphics interface. The BAS upgrade will also allow for future HVAC equipment upgrades to be integrated seamlessly into the control system.
The trades involved with the project will be Electricians, Plumbers, Software programmers and Pipe fitters.
Complete bid packages will only be accepted via email to:
C••••••••@••••••••.••.ca
1. GENERAL
Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.
The cost breakdown must be included with your bid at closing date. Failure to include this may result in your bid being disqualified.
2. MANDATORY SITE VISIT
It is mandatory that the bidder attends one of the site visits at the designated date and time. At least one representative from proponents that intend to bid must attend. The site visits will be held on September 22nd, 2020 and September 25th, 2020 at 1:00 pm. Meet Kory Phillips at 717 White Lake Road, Penticton, BC. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive. NO EXCEPTIONS WILL BE MADE.
- Due to COVID-19, we are taking additional measures to protect you and our employees at the site visits.
To allow NRC to prepare for the site visits, all proponents are asked to pre-register 48 hours ahead of the job showing. Please register by emailing Kory Phillips (Kory P•••••••@••••••••.••.ca). Proponents shall provide contact name, email and phone number of person attending.
At the site visit, to limit contact and risks:
The proponents will stay and wait in their vehicle until being called to the site visit meeting point by the NRC Departmental Representative.
The proponents will not be asked to sign the Attendance Form. Upon arrival at the site visit meeting point, The NRC Departmental Representative will gather the proponent’s identification and contact information verbally and mark it down on the Attendance Form on their behalf. It is the responsibility of all proponents to provide their identification and contact information as mandatory proof of attendance.
The proponents will sanitize their hands at the hand sanitizing station.
The site visit will proceed with a maximum of three (3) proponents at a time. Each group will have approximate 60 minutes to review the site. The site visit will continue with the next round of three (3) proponents until each one has had a chance to review the site.
The site visits will take longer than usual, therefore anticipate a longer meeting duration.
Physical distancing: keeping a distance of at least 2 arms-length (approximately 2 metres) from others is imperative.
Depending on the anticipated amount of pre-registration, the NRC may decide to schedule time slots for every group of three (3) proponents. The time slot for your site visit will be confirmed by the NRC Departmental Representative by email upon pre-registration. That time will supersede the site visit meeting time specified above.
Proposals submitted by bidders who have not attended the site visit or failed to submit their identification and contact information verbally at the site visit will be deemed non-responsive.
3. CLOSING DATE
Closing date is November 20th, 2020 at 14:00.
4. TENDER RESULTS
Following the Tender closing, the tender results will be sent by email to all Contractors who submitted a tender
5 SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
5.1 MANDATORY SECURITY REQUIREMENT
All personnel that will be involved with the project must be security screened to RELIABILITY status level as defined in the security policy of Canada.
6.0 WSIB (Workplace Safety and Insurance Board)
All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.
7.0 Office of the Procurement Ombudsman
1) Clause for solicitation documents and regret letters for unsuccessful bidders
The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to
provide an independent venue for Canadian bidders to raise complaints regarding the award of federal
contracts under $25,300 for goods and under $101,100 for services. Should you have any issues or concerns regarding the award of a federal contract below these dollar amounts, contact OPO by e-mail at b••••••@•••••••.••.ca, by telephone at 1-866-734-5169, or by web at www.opo-boa.gc.ca. For more information about OPO, including the available services, please visit the OPO website.
2) Contract Clauses -Dispute Resolution
The Parties agree to make every reasonable eff01i, in good faith, to settle amicably all disputes or claims
relating to or arising from the Contract, through negotiations between the Parties’ representatives authorized to settle. If the Parties do not reach a settlement within 10 working days, each party hereby consents to fully participate in ai1d bear the cost of mediation led by the Procurement Ombudsman pt1rsuai1t to Subsection 22.1(3)(d) of the Department of Public Work and Government Services Act and Section 23 of the Procurement Ombudsman Regulations.
The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169, by e-mail at b••••••@•••••••.••.ca, or by web at www.opo-boa.gc.ca.
3) Contract clause -Contract Administration
he parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1 (1) of the Department of Public Works and Government Services Act will review a complaint filed by the complainant respecting the administration of the Contract if the requirements of Subsection 22.2(1) of the Department of Public Works and Government Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been met.
To file a complaint, the Office of the Procurement Ombudsmai1 may be contacted by e-mail at b••••••@•••••••.••.ca, by telephone at 1-866-734-5169, or by web at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is: Kory Phillips
Telephone: 250 488-1256.
Contracting Authority for this project is: Collin Long C••••••••@••••••••.••.ca
