Requirement
Global Affairs Canada (GAC) is seeking to establish standing offers for the supply and delivery of passenger cars and light trucks to Canadian diplomatic missions and offices outside of Canada to include 145 destinations in 107 countries, and covering six (6) distinct regions, specifically Europe, Asia & Pacific, Africa, Latin America & Caribbean, the Middle East, and North America.
The requirement includes six major vehicle categories (sedan, station wagon/hatchback, sport utility vehicle (SUV)/crossover, passenger van, cargo van, and pick-up truck), further categorized by vehicle size (compact, mid, mid-large, large), by sub-category (engine, transmission, drivetrain) and including minimum mandatory specifications and option items. The vehicle categories and specifications are described in Attachment 2 to Part 4 Section A of the solicitation documents.
It is mandatory for Offerors to present and warrant that they possess the necessary competencies, qualifications and capacity to supply and deliver vehicles in accordance to the specifications and that are officially approved and certified for sale (i.e. homologated) to country specific requirements and regulations (including the provisions of motor vehicle safety) applicable at the final destination.
Offerors must also possess or have formal agreements with a network of authorized after-sales service locations to meet the requirements of Pre-Delivery Inspection (PDI), after-sales service, maintenance, warranty repairs and motor vehicle safety recalls within each region for which they submit an offer. The mandatory evaluation criteria for the technical offer are described in Attachment 1 to Part 4, Technical Evaluation Criteria of the solicitation documents.
Offerors must submit firm unit prices for vehicles, Incoterms 2010 that will remain in effect for the initial period of the standing offer. A price adjustment with Incoterms 2010 will be allowed for each extension period, if exercised.
Offers will be evaluated on a regional basis. Offerors may submit an offer on one or more of the six regions.
The supply and delivery of vehicles within Canada is not within the scope of this requirement. GAC acquires these vehicles through mandatory standing offers issued by Public Services and Procurement Canada (PSPC).
Proposed Period of Standing Offers
The standing offers are tentatively set for award on 01 September 2016 for an initial period of up to twelve (12) months (to be determined by region), with four (4) additional option periods of one (1) year each.
The standing offer(s) will provide an irrevocable option for the Foreign & Commonwealth Office (FCO) of the United Kingdom to acquire the goods described within the resulting Standing Offers at the same terms, conditions and pricing.
Offerors’ Conference
An offerors’ conference (optional attendance) will be held for each region, during the period of August 8-12, 2016 with teleconference number, time and specific date to be provided upon registration. Offeror’s must confirm their attendance with the contact listed herein. Offeror's may attend any of the conferences.
The scope of the requirement outlined in the solicitation will be reviewed during the conference and questions will be answered. Any clarifications, changes and Q&A will be published. Bidders who do not attend will not be precluded from submitting a bid.
Basis of Selection
Up to five (5) responsive offers with the lowest evaluated price on an item by item basis to each destination will be recommended for award of a standing offer
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
**Revision History**
001 - Extension of the closing date and time
002 - questions and answers plus revisions to the RFSO
003 - questions and answers plus final extension of the closing date and time
