Temporary access to a rotating collection of current books on various topics related to effective workplace strategies, healthy lifestyles, and personal growth.
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Background
The Department of Justice Canada (JUS) has an interest in supporting a workplace comprised of skilled and healthy employees. A rotating collection of current, topical information about effective workplace strategies, healthy lifestyles, and personal growth is intended to support that objective. It is JUS’s intention to borrow the books temporarily, there is no need to incur the costs of housing the collection permanently in limited library space.
3. Definition of the requirement
JUS has a requirement to obtain temporary and rotating access to a lending service of books with a focus on effective workplace strategies, healthy lifestyles, and personal growth. This lending service will accommodate eight (8) JUS libraries locations: Vancouver, Edmonton, Saskatoon, Winnipeg, Toronto, Ottawa, Montreal, and Halifax. The delivery and pick up of the books for the eight libraries will be done at a minimum at JUS Premise in Ottawa (284 Wellington Street, Ottawa, ON). JUS will deliver the books to the other libraries and the libraries will return the books to Ottawa.
4. Criteria for assessment of the Statement of capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that the following minimum essential requirements are met:
Demonstrated capability to provide a lending service of books which focus on effective workplace strategies, healthy lifestyles, and personal growth to eight (8) JUS libraries located in: Vancouver, Edmonton, Saskatoon, Winnipeg, Toronto, Ottawa, Montreal, and Halifax;
Demonstrated capability to provide a catalogue of at least 12,000 titles from which each Justice Canada location may choose select titles to borrow:
Subjects will focus on effective workplace practices, healthy lifestyles, and personal growth;
Collection must include a significant number of recent titles, published within the last two calendar years;
A broad selection of books will be available in both English and French;
Provide titles not already part of the vendor’s collection.
Demonstrated capability to provide an online catalogue accessible by JUS in both official languages (English and French) which clearly identifies books availability ;
Demonstrated capability to provide an online catalogue accessible by JUS in both official languages (English and French) which provides each JUS library location the functionality to search when identifying titles of interest;
Demonstrated capability to provide an online catalogue accessible by JUS in both official languages (English and French) which provides each JUS library location the functionality to identify the availability of individual titles and to reserve specific titles;
Demonstrated capability to provide One (1) subscription that will provide access to at least 20 books on a rotating basis with the option of rotating up to 10 books per month as identified by each JUS library location;
Demonstrated capability to provide Two (2) subscriptions that will provide access to at least 40 books on a rotating basis with the option of rotating up to 15 books per month as identified by each JUS library location;
Demonstrated capability to provide the option to retain particular titles for longer than one month at the discretion of JUS ;
Demonstrated capability to deliver and pick up the books for the eight libraries at a minimum at JUS Premise in Ottawa (284 Wellington Street, Ottawa, ON). JUS will deliver the books to the other libraries and the libraries will return the books to Ottawa.
All services must be provided in both official languages (English and French).
5. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s):
Canadian Free Trade Agreement (CFTA)
North American Free Trade Agreement (NAFTA)
Canada-Chile Free Trade Agreement (CCFTA)
Canada – Colombia Free Trade Agreement (CCOFTA)
Canada-Honduras Free Trade Agreement (CHFTA)
Canada-Korea Free Trade Agreement (CKFTA)
Canada-Panama Free trade agreement (CPanFTA)
6. Justification for the Pre-Identified Supplier:
Bibliaff Inc.is the only known supplier that meets the Minimum Essential Requirements identified above under Article 4.
7. Government Contracts Regulations Exception:The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6.(d) “only one person is capable of performing the Work”.
8. Exclusions and/or Limited Tendering ReasonsThe following exclusion(s) and/or limited tendering reasons are invoked under the
Canadian Free Trade Agreement (CFTA) – Article 513.1 (b)
North American Free Trade Agreement (NAFTA) – Article 1016.2 (b)
Canada-Chile Free Trade Agreement – Article Kbis-09 1.b
Canada – Colombia Free Trade Agreement – Article 1409 1. b
Canada-Honduras Free Trade Agreement – Article 17.11 2.b
Canada-Korea Free Trade Agreement – WTO GTA Article 13.1.b.iii
Canada-Panama Free trade agreement – Article 16.10 1 b
9. Period of the proposed contract or delivery date
The proposed contract is for a period of one (1) year from the date of contract award with an option to extend the contract period for four (4) additional one-year periods.
10. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $101,450.00 (Applicable Taxes extra).
11. Name and address of the pre-identified supplierBibliaff Inc.226, Jeanne-Hayet StreetVarennes Quebec, J3X 1V1
12. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods and services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
13. Closing date for a submission of a statement of capabilitiesThe closing date and time for accepting statements of capabilities is February 22, 2019 at 2:00 PM EST.
14. Inquiries and submission of statements of capabilitiesInquiries and statements of capabilities are to be directed to:Mélanie Beauvais Lefort
Senior Analyst and Contracting Officer
284 Wellington Street
Ottawa, Ontario K1A 0H8Telephone: 613-952-2243E-mail: m••••••••@•••••••.••.ca
