AFSC - Cartes d'identité, de désignation et d'autorité

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:

CANADA BORDER SERVICES AGENCY - IDENTIFICATION, DESIGNATION AND AUTHORITY CARDS

47419-207501/A
Buck, Daniel
Telephone No. - (613) 998-8582
Fax No. - (613) 991-5870
E-mail: d••••••••@••••••••.••.ca

NATURE OF REQUIREMENT

Canada Border Service Agency (CBSA) requires the production of identification (ID) authority and designation cards that will reflect the new Federal Identity Program (FIP) Heraldic Branding of the Agency.

The Contract will be from date of award until March 31, 2020, with the irrevocable option to extend the period of the Contract by one (1) additional one (1) year option periods under the same terms and conditions.

All deliverables produced for the initial production run must be received at the destination addresses on or before March 31, 2020.

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

The requirement is limited to Canadian goods and/or services.

This bid solicitation allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their bid electronically. Bidders must refer to Part 2 entitled Bidder Instructions, and Part 3 entitled Bid Preparation Instructions, of the bid solicitation, for further information.

Phase 1: Mandatory Technical Criteria

A bid must comply with the requirements of the bid solicitation and meet all Phase 1 mandatory technical evaluation criteria to be declared responsive.

Phase 2: Prototype evaluation

The responsive bid with the lowest total evaluated price will proceed to Phase 2, which is the evaluation of prototype cards.

Mandatory Technical Criteria - Phase 1 - All Bidders

Bidders MUST meet the mandatory criterion of the RFP. No further consideration will be given to Bidders not meet the mandatory criterion.

The mandatory requirements are:

M.1 CORPORATE EXPERIENCE AND CAPABILITY - CARDS

M.1.1: The Bidder must demonstrate that it has been contractually bound to provide printing and production to final format of cards as described in the Annex ?A? Statement of Work. The Bidder must provide a detailed description of two (2) previous contracts for one (1) or more external client, for which the Bidder supplied large quantities of PVC or composite cards to be used for personalization

For the contract submitted, the Bidder must provide:

M.1.1.a The client’s information (example: client’s organization);
M.1.1.b The quantity of cards supplied and delivered;
M.1.1.c A description of the cards supplied under the Contract including

• The card material;
• The size of the card;
• The imprint requirements;
• The holographic image requirements;
• The RFID technology requirements of the card

M.1.2: For the contracts identified for M.1.1, the Bidder must have demonstrated the following:

M.1.2.a At least one (1) of the two (2) described contracts identified for M.1.1, the Bidder must have provided custom imprinting for the cards supplied;
M.1.2.b At least one (2) of the two (2) described contracts identified for M.1.1, the Bidder must have included a hot stamped or embedded holographic image for the cards supplied;
M.1.2.c At least one (2) of the two (2) described contracts identified for M.1.1, the Bidder must have included RFID technology proximity cards;
M.1.2.d At least one (2) of the two (2) described contracts identified for M.1.1, the Bidder must have been for the provision of a minimum of 15,000 cards.

Financial Evaluation

The price of the bid will be evaluated in Canadian dollars, Applicable Taxes excluded, FOB destination, Canadian customs duties and excise taxes included.

The Financial Evaluation will be based on the total evaluated price of the financial proposal.

For evaluation purposes, the firm all-inclusive prices submitted in the Annex B, Basis of Payment for the period of the contract and all of the option years will be multiplied by the quantity for evaluation specified and then added, as specified in the Annex B Basis of Payment excel spreadsheet being distributed through GETS (BuyandSell.gc.ca), to determine the Total Evaluated Price.

Phase 2: Prototype evaluation

The responsive bid with the Lowest Total Evaluated Price will proceed to Phase 2 which is the evaluated of prototype cards.

For Phase 2, the Bidder must provide ten (10) prototype cards of Card B with the ?chip? activated and ten (10) prototype card of Card C printed as per the artwork supplied and as specified in the Annex ?A? Statement of Work. The PWGSC Contracting Authority will provide the Bidder with the artwork for these prototypes as either PDF or EPS files as well as the artwork for the holographic* image to be used for the basis to produce the required prototype cards.

• Due to the timeframe requirement for these prototypes, the Bidder may use a generic holographic image that contain the same properties of the one required for the CBSA ID Cards for this stage however all holograms must meet the size and placement and other specs set out in the Annex ?A? Statement of Work and supplied artwork.

The Bidder must deliver the completed prototype cards for evaluation to the PWGSC - Bid Receiving Unit within fifteen (15) business days from receipt of the supplied artwork.

The evaluation team will evaluate these prototypes in accordance with the criteria listed in Annex ?E?.

The cost of producing this prototype must form part of ANNEX B Basis of Payment. After the evaluation of these prototypes has been completed, CBSA will pay for the prototypes based on the pricing submitted in Annex B (section B.M.2) using an acquisition card.

If any of the prototype cards for Card ?B? submitted by the Bidder fail to operate because the ?chip? was not activated and will not permit CBSA to program the card to work on the CBSA Tyco/ADT card readers, then the submitted card(s) that are non-operational will be returned to the Bidder.

The Bidder will be permitted to activate these cards and return them to the PWGSC - Contracting Authority within three (3) business days of receiving the returns in order to permit the evaluation team to continue with the evaluation. The prototype cards will only be returned once to permit the Bidder to be corrected for this ?chip? activation problem.

If the submitted cards from the lowest responsive Bidder do not meet the requirements as specified in Table 1, then the Bidder with the second lowest evaluated price will proceed to Phase 2.

Basis of Selection

A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria for Phase 1 and Phase 2 to be declared responsive. The responsive bid with the lowest total evaluated price will be recommended for award of a contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.