Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Phase Technology
11168 Hammersmith Gate
Richmond British Columbia
Canada
V7A5H8
Nature of Requirements:
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.
2. Definition of the requirement
The Department of National Defence has a requirement for the
supply and installation of one (1) Freeze, Cloud and Pour Point
Analyzer with user training for up to 5 people for delivery to
Gatineau, Quebec.
3. Criteria for assessment of the Statement of Capabilities
Any interested supplier must demonstrate by way of a statement
of capabilities that its equipment meets the following
requirements:
The required equipment is the only commercially available
instrument which is capable of performing automatic freeze,
cloud, pour point of a wide variety of jet and diesel fuels as
specified in reference test method ASTM D5972, ASTM D5773 and
ASTM D5949. The new instrument must have an automatic single
position sample injection. The new instrument must have an
automatic self-clean without the use of solvent. The new
instrument must have an integrated Peltier device cooling
system. The new instrument must not bias relative to the ASTM
manual methods. The new instrument must have an internal data
memory for more than 4000 test runs and USB A, B and RS232
interface.
4. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreements:
Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)
5. Justification for the Pre-Identified Supplier
The only known supplier of a freeze, cloud and pour point
analyzer meeting all required technical specifications is the
Phase Technology model 70Xi-SS . For this reason, it is
proposed to negotiate directly with the OEM, Phase Technology,
Richmond, BC.
6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection subsection 6(d) - "only one person is capable of
performing the work".
7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are
invoked under the :
Agreement on Internal Trade (AIT) - Article 506.12 (b)
North American Free Trade Agreement (NAFTA) - Article 1016.2 (b)
8. Period of the proposed contract or delivery date
The equipment must be delivered on 15th December 2015.
9. Name and address of the pre-identified supplier
Phase Technology
11168 Hammersmith Gate
Richmond, British Columbia
V7A5H8
Canada
10. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.
11. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of
capabilities is 2nd September 2015 at 2:00 p.m. EDST.
12. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Monique Gosselin
Supply Specialist
Public Works and Government Services Canada
Scientific, Medical and Photographic Division - PV
Portage III - Floor: 6A2 - Room: 48
11 Laurier Street
Gatineau, Quebec
Canada
K1A 0S5
Telephone: 819-856-3803
Facsimile: 819-956-3814
E-mail: m••••••••@•••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
