Public Advertisement for an Expression of Interest (EOI)
INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
In St. John’s and Mount Pearl, Newfoundland and Labrador
FILE NUMBER R.101737.002
Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of approximately Five (5) years, commencing on or about April 1, 2020, plus one (1) option to extend the lease for an additional five (5) years;
approximately 595 usable square metres (um2) of contiguous and unobstructed office space on one floor available in existing buildings or building to be constructed.
two parking spaces reserved and adjacent to the proposed space or four parking spaces adjacent to the building if there is no commercial parking located within 500 metres of the proposed space measured via sidewalks and crosswalks;
the proposed space must be available approximately twelve (12) weeks prior to the above-noted lease commencement date to ensure all space may be prepared for occupancy;
The following will be used to evaluate the suitability of the proposed space. Preference will be granted to those locations that meet most, or all, of the criteria below:
the building containing the proposed space must be accessible by public transit located no more than 500 metres walking distance via sidewalks and crosswalks from the building entrance of the proposed space. The public transit must be regularly scheduled on weekdays.
the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses should be compatible with the Lessees intended use of the accommodation.
the proposed space must have a window arrangement and configuration that are acceptable to PSPC;
PSPC may not consider spaces that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PSPC’s and/or the intended user’s safety or security requirements or are not currently properly zoned.
the proposed space must be located in a storefront location on the ground level floor;
the building containing the proposed space must be located in an area of high visibility, as determined solely by PSPC;
the building containing the proposed space must be located in high vehicle and pedestrian traffic areas, as determined solely by PSPC;
the building containing the proposed space must be visible from a distance by vehicle and pedestrian traffic, as determined solely by PSPC;
the proposed space must be within an office or commercial building; industrial space will not be considered;
the proposed space must be located within the municipal boundaries of St. John’s and Mount Pearl, Newfoundland;
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Attn: Philippa Walsh
Public Services and Procurement Canada
John Cabot Building
10 Barter’s Hill
St. John’s, NL
A1C 5T2
or by email to the contacts listed below in Section F.
Please indicate File No. R.101737.002 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by March 8, 2019. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the successful bidder must hold a valid security clearance at the reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PSPC prior to award. The contact persons listed in Section F will initiate the security clearance process if required.
Section F: Additional Information
For more information, please contact Philippa Walsh, Sr. Leasing Officer by phone at (709) 764-7365 or by email to: p••••••••@•••••.••.gc.
Alternate contact: Rob Davis, (709) 743-7329, Email: r••••••••@•••••.••.ca
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
