Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
Nature of Request for Information
This is not a bid solicitation. This Request for Information
(RFI) will NOT result in the award of any contract. As a result,
potential suppliers of any goods or services described in this
RFI should not reserve stock or facilities, nor allocate
resources, as a result of any information contained in this RFI.
Nor will this RFI result in the creation of any source list.
Therefore, whether or not any potential supplier responds to
this RFI will not preclude that supplier from participating in
any future procurement. Also, the procurement of any of the
goods and services described in this RFI will not necessarily
follow this RFI. This RFI is simply intended to solicit feedback
from industry with respect to the matters described in this RFI.
The existence of this RFI does not imply that the Government of
Canada (Canada) has made a final decision on any of the
initiatives discussed. The GOC may not select any of the
equipment identified in any response nor proceed any further in
any procurement action as a result of this RFI, and shall not be
liable under any circumstances to any supplier who has prepared
a response.
Purpose of this Request for Information
This RFI seeks information from vendors with respect to the
evaluation criteria and pricing grid being proposed to assess
bids in an upcoming Request for Proposal (RFP). Interested
parties are encouraged to provide information they feel that the
Canada should be aware of in determining the appropriate
evaluation criteria and pricing grid.This RFI includes a draft
version of the complete RFP.
Nature of Responses Requested
Respondents are at their own discretion in this regard, but
Canada is seeking relevant information, simply and directly
stated, in order to avoid undue work by respondents and undue
effort by Canada to analyze the results.
Responses from potential suppliers to this RFI will assist
Canada in formulating a procurement strategy that meets Canada's
business and operational requirements. Respondents are requested
to review the draft RFP particularly the evaluation criteria and
grid, Annex B Basis of payment and provide feedback as to
whether the criteria are too restictive and if the pricing
breakdown is fair and reasonable. Only written responses will be
accepted.
Respondents should explain any assumptions they make in their
responses.
Respondents may submit comments, concerns, suggestions and,
where applicable, alternative recommendations regarding how the
requirements or objectives described in this RFI could be
satisfied or improved upon. Respondents may also submit comments
regarding the content, format and/or organization of Annex A.
Respondents should note that Annex A is a draft document and
remains a work in progress. Respondents should not assume that
components or requirements could not be added to, deleted or
revised in any bid solicitation that could ultimately be issued
by Canada. Comments regarding any aspect of the draft document
are welcome.
Format of Responses
Cover Page: If the response includes multiple volumes,
respondents are requested to indicate on the front cover page of
each volume the title of the response, the RFI number, the
volume number and the full legal name of the respondent.
Title Page: The first page of each volume of the response, after
the cover page, should be the title page, which should contain:
- the title of the respondent's response;
- the name and address and email of the respondent;
- the name, address, email and telephone number of the
respondent's contact;
- the date; and
- the RFI number.
Number of Copies: submit one hard copy (one [1] soft copy may be
required to be provided upon request by the Contracting
Authority.)
If there is a discrepancy between the wording of the soft copy
and the hard copy, the wording of the hard copy will have
priority over the wording of the soft copy.
Response Costs
Canada will not reimburse any respondent for expenses incurred
in responding to this RFI.
Treatment of Responses
Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to develop
or modify procurement strategies or any draft documents
contained in this RFI. Canada will review all responses received
by the RFI closing date. Canada may, in its discretion, review
responses received after the RFI closing date.
Confidentiality: Respondents should mark any portions of their
response that they consider proprietary or confidential. Canada
will handle the responses in accordance with the Access to
Information Act.
Follow-up Activity: Canada may, in its discretion, contact any
respondents to follow up with additional questions or for
clarification of any aspect of a response. Canada reserves the
right to invite any or all respondents to present their
submissions to this RFI and/or perform a product demonstration.
Enquiries:
Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this RFI may direct their enquiries to:
Contracting Authority: Janet Werk
E-mail Address: j••••••••@••••••••.••.ca
Telephone: 613-998-3968
Facsimile: 613-993-2581
Submission of Responses
Time and Place for Submission of Responses: Respondents should
send responses herein by the date specified on the front page of
this RFI to PWGSC Bid receiving unit:
Public Works and Government Services Canada
Bid Receiving Unit
Place du Portage, Phase III
Core 0A1 - 11 Laurier Street
Gatineau, Quebec
K1A 0S5
Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.
Identification of Response: Each respondent should ensure that
its name and return address, the RFI number and the closing date
appear legibly on the outside of the response.
Canada retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
Submission of Responses
Time and Place for Submission of Responses: Respondents should
send responses herein by the date specified on the front page of
this RFI to PWGSC Bid receiving unit:
Public Works and Government Services Canada
Bid Receiving Unit
Place du Portage, Phase III
Core 0A1 - 11 Laurier Street
Gatineau, Quebec
K1A 0S5
Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.
Identification of Response: Each respondent should ensure that
its name and return address, the RFI number and the closing date
appear legibly on the outside of the response.
Canada retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
