Comité consultatif national sur les questions autochtones (CCNQA)

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
Definition of requirement:
Background
The Correctional Service of Canada (CSC) has a legal mandate to ensure that correctional policies, programs and practices respect gender, ethnic, cultural and linguistic differences and are responsive to the special needs of women and Aboriginal peoples, as well as to the needs of other groups of offenders with special requirements. Additionally, with regards to Aboriginal offenders specifically, the Corrections and Conditional Release Act (CCRA) states that:
"82.(1)The Service shall establish a National Aboriginal Advisory Committee and may establish regional and local Aboriginal advisory committees, which shall provide advice to the Service on the provision of correctional services to Aboriginal offenders.
 82. (2) For the purpose of carrying out their function under subsection (1), all committees shall consult regularly with aboriginal communities and other appropriate persons with knowledge of Aboriginal matters."
1.1 Objectives:
As prescribed in the legislation, the National Aboriginal Advisory Committee (NAAC) has been established by the Commissioner of CSC. The NAAC is comprised of individuals from First Nations, Métis and Inuit Communities proposed by various national and regional Aboriginal organizations involved in the provision of Aboriginal correctional services.
1.2 Tasks and Deliverables:
Services must be provided under the Contract on an as-and-when requested basis. A Task Authorization (TA) will be utilized to authorize proposed projects and plans related to the work during the life of this contract.
The tasks that the Contractor must perform include, but are not limited to:
The legislative mandate of the NAAC is to contribute to the effective and efficient functioning of CSC’s Continuum of Care for Aboriginal corrections. This is accomplished through the review of initiatives and policies and the provision of recommendations and advice to the Commissioner. Members are representative of the three (3) Aboriginal groups (First Nations, Métis and Inuit), as defined in the CCRA.
The CSC Project Authority (PA) will inform the Contractor of correctional programs and services to enable members to provide advice and recommendations on policy, procedures and interventions impacting Aboriginal offenders. The Contractor must provide informed advice to the Commissioner in the following areas:

The establishment of Aboriginal research priorities;
The establishment of national policies for Aboriginal Corrections;
The review of Aboriginal initiatives and monitoring of correctional outcomes;
Informing on the development of Aboriginal interventions;
Developing human rights standards for the treatment of Aboriginal offenders;
Ensuring/Facilitating Aboriginal community involvement in Aboriginal corrections;

At the request of the Project Authority (PA), the Contractor must attend and participate in up to four (4) meetings per year (minimum of two (2) meetings per year) located in one of the CSC Regions across Canada. Meetings are frequently held at correctional institutions, and/or may include institutional visits.
At the request of the PA, the Contractor must undertake any additional tasks resulting from NAAC meetings and discussions with the Commissioner. Participation can, but is not limited to: participation in video-conferences, teleconferences, face to face meetings, institutional and/or community outreach, strategy, policy review.
The Contractor must produce the deliverables specified in the resulting TAs, which may include but are not limited to the following:
provide informed advice to the Commissioner, CSC, in the following areas:

Establishing Aboriginal research priorities;
Establishing national policies for Aboriginal corrections; and
Reviewing Aboriginal initiatives and monitoring correctional outcomes.

1.4 Expected results:
Providing assistance to the Commissioner in ensuring correctional services provided to aboriginal offenders are responsive to their needs.
1.5 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Location of work:
The Contractor shall attend and participate in up to four (4) meetings per year (minimum of two (2) meetings) located in one of CSC’s Regions across Canada.
Travel to CSC’s Regions across Canada will be required for performance of the work.
1.7 Language of Work:
All the tasks and deliverables must be performed in English and/or French.
1.8 Institutional Access Requirements
Contractor personnel will be escorted at all times by Correctional Service Canada personnel or those authorized by CSC on its behalf. Contractor personnel must adhere to institutional requirements for the conduct of searches by Correctional Service Canada prior to admittance to the institution/site. Correctional Service Canada reserves the right to deny access to any institution/site or part thereof of any Contractor personnel, at any time.
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested suppliers must demonstrate by way of a statement of capabilities that they meet all of the following requirements:
2.1 Recognized as a representative of an Aboriginal community and must provide a letter from an authorized representative from the Aboriginal community to this effect.
2.2 Must have a minimum of five (5) years experience within the past ten (10) years in community engagement and demonstrate commitment to address the needs of on-reserve, remote and urban Aboriginal communities.
2.3   Must have a minimum of five (5) years experience within the past ten (10) years in Aboriginal community engagement that consisted of management of a community based intervention. References to support this must be provided.
2.4 Must have a minimum of five (5) years experience within the past ten (10) years in an Aboriginal community resource, governing body or organization, committed to the improving the quality of life of Aboriginal people.
2.5 CSC reserves the right, at its own discretion, to request that suppliers provide a reference letter and/or resume, in addition to their statement of capabilities, to support the knowledge and experience claimed.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/11001…). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Aboriginal Elders.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The proposed Contractor is an Aboriginal professional who is recognized as a credible and knowledgeable representative by the Aboriginal community. The supplier is the only Aboriginal Professional that can complete the scope of work, given the history, experience, and familiarity with the work required to complete the tasks identified in the scope of work. The identified supplier meets the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual-property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The contract is for a period of one (1) year.
11. Cost estimate of the proposed contract
The estimated value of the contract is $30,792.00 (including GST/HST).
12. Name and address of the pre-identified supplier
Name: William Charlie
Address: contractor’s place of business.
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is 02-Jan-2019 at 2:00 PM EDT.
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Sophie Morin, Procurement Officer
340 Laurier Avenue West,
Ottawa, ON, K1A 0P9
Telephone: 613-996-8133
E-mail: s••••••••@•••••••.••.ca