Advance Contract Award Notice (ACAN)An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
Definition of the requirementThe Department of National Defence (DND) has a requirement for a single radiological contamination meter.
Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The equipment must be hand-held (one hand) and weigh no more than 0.65kg;
The equipment must detect alpha radiation, beta radiation and gamma radiation, simultaneously, without the use of separate probes or attachments;
The equipment must use a T-1190 pancake GM tube (to be compatible with the current fleet);
The equipment must have an internal speaker which emits “chirps” proportional to the field;
The equipment must have a detection window of at least 4.5 cm diameter;
The equipment must have a handle ensuring the operator’s hand cannot partially or fully obscure the detection window;
The equipment must possess feet that allow the unit to be slid along a flat surface, holding the detector window at a constant distance from the surface, while preventing contamination of the window;
There must be an anti-saturation circuit that prevents the display for zeroing in high fields (up to 1 Sv/hr);
The equipment must be ruggedized (with the exception of the alpha/beta window), such that:
Operate within specification over a temperature range of -20°C to +55°C.
Possess an IP rating of no less than IP64.
The equipment must be currently commercially and readily available;
The equipment must be powered from an internal battery (or batteries);
Battery life must be greater than 90 hours under normal conditions:
Non-alarming,
Powered on.
There must be a battery test feature allowing on-scale display;
The equipment must have a simple analogue (dial or gauge) interface, which clearly displays SI units (uSv/hr and CPS);
Note that requirements will be verified through either Demonstration, Test Report, or Certifications as determined by the Department of National Defence (DND).
4. Justification for the Pre-Identified Supplier
The TBM-3S manufactured by Optron Scientific Company Inc, operating under Technical Associates is the only known commercially and readily available instrument that that combines the desired form-factor and sensitivity in an alpha/beta/gamma detector. Radiation Measurement Systems is the sole-distributor of Technical Associates equipment in Canada.
5. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".
6. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the:
Canadian Free Trade Agreement (CFTA) Article(s) 506.12(b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;
North American Free Trade Agreement (NAFTA) Annex 1001.1b-1, Section B,FSC code: 66 (6665 Hazardous-detecting instruments and apparatus);
World Trade Organization - Agreement on Government Procurement (WTO-AGP) Article(s) XXIII, Section B, FSC code: 66 (6665 Hazardous-detecting instruments and apparatus).
7. Ownership of Intellectual Property
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
8. Period of the proposed contract or delivery date
The radiological contamination meter must be delivered twelve (12) weeks from the date of Contract award. The Contract includes an option to purchase additional radiological contamination meter within 24 months of Contract award.
9. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $187,616.50 taxes included.
10. Name and address of the pre-identified supplier
Radiation Measurement Systems
81 Romeo Crescent
Woodbridge, ON
L4L 7A2
Canada
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is 31 January, 2019 at 2:00 P.M. EST.
13. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Steeve Lamy
Senior Materiel Acquisition and Support Officer
Assistant Deputy Minister Materiel
Director General Land Equipment Program Management
Address: 101 Colonel By Drive
Ottawa ON K1A 0K2
Telephone: 819 939 0947
E-mail address: s••••••••@••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The DND file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
