Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
GRAPHIC DESIGN, WEB DESIGN, AND EXHIBIT AND DISPLAY DESIGN
EN578-133360/A
Amaral, Paola
Telephone No.- (613) 993-5642
Fax No. -(613) 993-2581
REQUEST FOR INDUSTRY COMMENTS (RFIC) ON
THE PROCUREMENT STRATEGY FOR
GRAPHIC DESIGN, WEB DESIGN, AND EXHIBIT AND DISPLAY DESIGN
FOR THE FEDERAL GOVERNMENT OF CANADA
Responses must be submitted by 2:00pm Eastern Daylight Time
(EDT)
On Tuesday, April 23rd, 2013
1. NATURE OF REQUEST FOR INDUSTRY COMMENTS
This is not a bid solicitation. This RFIC will not result in the
award of any contract, therefore, potential suppliers of any
goods or services described in the attached project outline
should not earmark stock or facilities, not allocate resources,
as a results of any information containied in this RFIC. Nor
will this RFIC result in the creation of any source list,
therefore, whether or not any potential supplier responds to
this RFIC will not preclude that supplier from participating in
any future procurement. Also, the procurement of any of the
goods and services described in this RFIC will not necessarily
follow this RFIC. This RFIC is simply intended to solicit
feedback from industry with respect to the matters described in
this RFIC.
2. NATIONAL PROCUREMENT STRATEGY FOR COMMUNICATION SERVICES
Public Works and Government Services Canada (PWGSC) has
undertaken a review of how communication services are procured
for federal government departments with the objective of
developing a national procurement strategy. The review has
identified strengths in the current process; it has also
uncovered areas of opportunity that, if leveraged, should
benefit government departments, existing and portential
suppliers, and Canadians overall. More specifically,
standardized approaches to procurement should lead to enhanced
transparency, greater efficiency and more predictability.
This National Procurement Strategy for Communication Services
(the Strategy), published on the Government Electronic Tendering
System (GETS) in February, 2013, aims to provide a Canada-wide
approach. When implemented, this approach will improve the ease
and effectiveness of the procurement process for all
stakeholders.
Graphic Design, Web Design, and Exhibit and Display Design
Services is a sub-category under the Strategy. In accordance
with the strategic direction outlined in the Strategy, PWGSC is
seeking to improve the procurement process for Graphic Design,
Web Design, and Exhibit and Display Design Services Services by
increasing communications with stakeholders through the
establishment of supplier-based working groups.
Suppliers are invited to express their interest in participating
in a supplier-based working group for Graphic Design, Web
Design, and Exhibit and Display Design Services by contacting
Paola Amaral at: p••••••••@••••••••.••.ca. It is
anticipated that a working group meeting will be held in Ottawa,
Ontario in April or May, 2013. Respondents who are interested in
meeting with the Contracting Authority and other Industry
members to discuss new ideas or avenues should identify this in
their response and advise how many individuals in your firm
would like to attend.
3. CONTENT OF THIS RFIC
This RFIC contains a draft of the Statement of Work (SOW) and
the proposed Evaluation Criteria. This document remains a work
in progress and respondents should not assume that new clauses
or requirements will not be added to any future bid solicitation
that is ultimately published by Canada. Nor should respondents
assume that none of the clauses or requirements will be deleted
or revised. Comments regarding any aspect of the proposed
Evaluation Criteria are welcome.
4. NATURE AND FORMAT OF RESPONSES REQUESTED
Respondents are requested to provide their comments concerns,
and, where applicable, any recommendations that could improve
the procurement strategy. Respondents should explain any
assumptions they make in their responses.
5. RESPONSE COSTS
Canada will not reimburse any respondent for expenses incurred
in responding to this RFIC.
6. TREATMENT OF RESPONSES:
Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to modify
procurement strategies or any documents contained in this RFIC.
Canada will review all responses received by the RFIC closing
date. Canada may, in its discretion, review responses received
after the RFIC closing date.
Review Team: A review team composed of representatives from
PWGSC and, possibly, other government departments, will review
the responses on behalf of Canada. Canada reserves the right to
hire any independent consultant, or use any Government
resources, which it deems necessary to review any response. Not
all members of the review team will necessarily review all
responses.
Confidentiality: Respondents should mark any portions of their
response that they consider proprietary or confidential. Canada
will treat those portions of the responses as confidential to
the extent permitted by the Access to Information Act.
Follow-up Activity: Canada may, in its discretion, contact any
respondents to follow up with additional questions or for
clarification of any aspect of a response.
7. ENQUIRIES
Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this RFIC may direct their enquiries to:
Paola Amaral at (613) 993-5642 or by email at:
p••••••••@••••••••.••.ca
8. SUBMISSION OF RESPONSES
Time and Place for Submission of Responses: Suppliers
interested in providing a response should deliver it directly to
the Contracting Authority by the time and date indicated on page
1 of this solicitation document. The preferred method of
response is by e-mail at:
p••••••••@••••••••.••.ca
Responsibility for Timely Delivery: Timely delivery and correct
direction of responses is the sole responsibility of the
respondent. PWGSC will not assume or have transferred to it
those responsibilities.
If you have any questions, please feel free to contact the
Contracting Officer named above.
9. SOME SPECIFIC QUESTIONS:
Procurement Strategy
In your opinion, is a Standing Offer, a Supply Arrangements or a
combination of these vehicles, or neither of these vehicles,
the appropriate procurement approach for the type of work
described herein?
In your opinion, are there any requirements and/or items,
described in the Statement of Work or Evaluation Criteria, that
are unclear or that would unduly limit a vendor's ability to
submit a response?
In your opinion, is the Evaluation Criteria appropriate for the
requirements described in the Statement of Work? If not, why?
Are there related services, not listed in the Statement of Work,
that Canada should consider for inclusion in this procurement?
If so, please provide details.
Respondents who are interested in meeting with the Contracting
Authority and other Industry members to discuss new ideas or
avenues should identify this in their response. Please provide a
list of individuals from your firm that would like to attend
including the e-mail address for each person.
Green Procurement
Which environmental initiatives have been implemented by your
organization, and which ones are you planning to implement in
the near future (recycling/reusing initiatives, green travel,
etc)? Please explain and specify.
10. STATEMENT OF WORK (SOW) AND THE PROPOSED EVALUATION
CRITERIA:
Please see attached.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
