Title: RFI for Hardware Supplier Conference
Background
The Correctional Service of Canada (CSC) is the federal government agency responsible for administering court-imposed sentences of two years or more for inmates, as well as supervising those under conditional release in the community. On a typical day, CSC is responsible for 22,762 inmates, of which 15,056 are in federal custody.
The CSC operational environment is unique for its diversity of locations, climate exposures and the physical restrictive construction techniques of penal institutions. Maintaining national security, the safety of staff and offenders alike is CSC's commitment to the government and public.
Objectives
CSC will be hosting an International Conference on the Use of Technology in Correctional Environments. The objective of this conference is to give vendors the opportunity to display leading edge or emerging technologies/capabilities, which are focussed on innovatively meeting emerging needs or addressing existing problems. These technologies/capabilities will be on display for Provincial, National, and International Correctional delegations.
RFI Process
3.1 Nature of the RFI
This RFI serves as an invitation for vendors that are interested in an opportunity to “showcase” their technologies, in a parallel stream at the above conference. Vendors are invited to submit a response that will allow CSC to evaluate and select the most appropriate technologies/capabilities for inclusion in the showcase to an audience drawn from Provincial, National, and International Correctional delegations.
This is not a bid solicitation. This RFI will not result in the award of any contract. As a result, potential suppliers of any goods or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list. Therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement.
3.2 Nature and Format of Responses Requested
The response to the RFI must include:
A 3 page (max) description of the technology/capability that the vendor will be showcasing;
Features and benefits that the vendor’s technology brings to the Correctional environment;
High level details of any operating deployments of these technologies/capabilities, including the style, type and location, (unless sensitive) of any deployed solutions or solutions that are being trialled; and
A brief description of the vendor’s booth / display (video, brochures, hardware, banners, etc.).
The response to the RFI may include:
Customer testimonials (if any exist).
Requirements
The technologies/capabilities that the vendors display must be applicable in Institutional environments in the following areas:
Health Care Service Delivery and Management;
Food Services Delivery and Management;
Electronic Security Systems Implementation and Management;
Offender Management and Rehabilitation Services; and
Information Technology.
Typical Institutional Environments include, but are not limited to:
Prisons, jails, detention centres, or equivalent correctional institutions;
Courthouses;
Ports, secure shipping facilities, and border crossings;
Airports;
Nuclear facilities;
Hospitals; and
Government critical infrastructure projects including, but not limited to:
Defence establishments;
Power generation and distribution facilities; and
Government buildings.
If accepted, the vendor must consent to the publishing of their submissions in the proceedings of the conference which will be shared electronically with all delegates.
Evaluation
Vendor submissions will be evaluated by a CSC evaluation committee on their ability to address the criteria below in their submitted response.
The technology/capability conforms to the five main conference themes identified above;
The technology/capability addresses existing, new, or evolving operational needs found in a typical institutional environment;
The technology/capability demonstrates identifiable cost savings or operational efficiencies with respect to current modes of operation; and
The technology/capability is commercially available immediately, in trial mode, or will be commercially available within the next 2 years.
Invitations will be awarded on a first come, first serve basis to vendors who pass the evaluation criteria listed above.
Conference Details
6.1 Location
The Conference will take place at:
Alt Hotel 185 Slater Street, Ottawa, ON K1P 0C8
Floor 2, Cyan & Orange Rooms plus Foyer
6.2 Date & Time
The Showcase will take place on October 4th, 2017 from 08:00 – 16:00
6.3 Fees
Vendors are not charged any fees to participate in the conference. The following is applicable:
Floor spaces and tables (20) will be provided by CSC;
Complimentary Wi-Fi access will be available;
Coffee and tea stations will be available to participants;
Vendors will be responsible for their own set up and tear down costs; and
Vendors will be responsible for arranging with the Alt hotel any additional services or equipment they require.
6.4 Participation
In Addition to CSC, delegations will be in attendance from the following Correctional Agencies:
International
Austria
Bahamas
Belgium
Denmark
Italy
Hong Kong
Japan
Philippines
Singapore
United Kingdom
United States
Canadian
Alberta
British Columbia
Nunavut
Ontario
Quebec
Parole Board of Canada
