ADVANCED CONTRACT AWARD NOTICE
Cumberland Sound Arctic Char 2018 Project Coordination
The Department of Fisheries and Oceans Canada has a requirement for the provision of Project Coordination for Cumberland Sound Arctic Char ongoing stock assessment studies.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to The Pangnirtung Hunters and Trappers Association (HTA), Pangnirtung, Nunavut. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the ACAN posting period.
If other potential suppliers submit a statement of capabilities during this ACAN posting period that meets the requirements set out in the ACAN, the government will proceed to a full tendering process on either MERX or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
Statement of Requirement
The Pangnirtung Hunter’s and Trapper’s Association (HTA), as Contractor will be responsible to hire, administer and pay beneficiaries (field workers) on co-operative field research in the Cumberland Sound region for the following locations:
Location 1: Ikpit (PG041)
Location 2: Millut Bay (PG081
Location 3: Qasigialimiq Lake (PG068)
Location 4: Arvituajuk (PG013)
Location 5: Tagioyuk Lake (PG055)
The HTA’s specific duties are to:
1.) Hire up to FOUR (4) beneficiaries (2 Boat Captains, 1 Field Technician, 1 Youth Technician).
The beneficiaries chosen shall act as guides and have the experience to make judgements to ensure the safety of field personnel (both beneficiaries and federal biologists) during the transport and while working at a field site and ensure effective communication between field members and others.
2.) Rent TWO (2) boats suitable to transport up to three (3) personnel, personal/camping gear, and fishing equipment, per boat to the designated location. Motor, preferably 4-stroke, shall be in good working condition. Two (2) paddles and one (1) spare motor shall be provided. Contractor shall provide one (1) small row type vessel (skiff) to be brought along to set and check gillnets.
3.) Pay beneficiaries hired.
4.) Inform beneficiaries of the contents of this contract.
Tasks to be performed by the beneficiaries:
- Safely navigate local field workers and DFO personnel to the designated study location.
- Maintain a consistent system of organization for written information from location to location.
- TWO HUNDRED (200) Arctic Char shall be sampled for fork length, round (whole) weight, aging structure (otolith = ear bone), gender, state of maturity, and gonad weight. Additional information to be recorded for each net-set includes the following: location of capture (GPS coordinates and a sketch of net position in the area), date and time (hour of the day) when net was set, date and time (hour of the day) when net was lifted, and the number of Arctic Char and other species caught in each mesh panel of net.
Minimum Essential Requirements
At least ONE (1) of the beneficiaries for each location shall:
- have FIVE (5) years fishing at the designated location during the summer and shall act as Boat Captain.
- have a command of both English and the Inuit language to ensure effective communication between all members of the crew.
- have experience setting and retrieving gill nets.
- understand the anatomy of fishes sufficiently to dissect fish carcasses to obtain all required measurements.
- have the ability to clearly record, in English, the information collected in the field books provided.
- have experience in sampling Arctic Char.
Trade Agreements and Other Obligations
This procurement is reserved for beneficiaries of the following Comprehensive Land Claims Agreement (CLCA): Nunavut Land Claim Agreement (NLCA).
This procurement is set aside from the international trade agreements under the provision each has for set-asides for small and minority businesses. Under Article 800: Aboriginal Peoples, the CFTA does not apply to this procurement.
Government Contracts Regulations (GCRs) Exception and Limited Tendering Reasons
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.
Nunavut Inuit settled their land claims with the Government of Canada in 1993. While DFO retains ultimate responsibility for conservation of fish and marine mammals in Nunavut, under the Nunavut Land Claims Agreement (NLCA), the Nunavut Wildlife Management Board (NWMB) is the main instrument of wildlife management in the Nunavut Settlement Area (NSA), the main regulator of access to wildlife, and has the primary responsibility in relation thereto, in the manner described in the NLCA (S.5.2.33).
The NLCA also assigns wildlife management responsibilities to the Hunter and Trapper Organizations (HTOs) (S.5.7.3). The Pangnirtung Hunters & Trappers Association is the official representative of the community of Pangnirtung in matters pertaining to fisheries, based on the Nunavut Land Claim Agreement.
Ownership of Intellectual Property (IP)
There is no Intellectual Property being created under this contract.
Period of the Proposed Contract
The period of the proposed contract is from date of award to June 30, 2019, with two (2) one year option periods to be exercised at the discretion of the Department.
Cost Estimate
The estimated cost of the proposed contract is $188,370.00 for 3 years ($62,790.00 per year) plus tax.
Suppliers’ Right to Submit a Statement of Capabilities
Suppliers who consider themselves fully qualified and available to provide the services and/or goods described herein, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
Closing Date for Submission of a Statement of Capabilities
Statement of Capabilities must be received no later than 2:00 PM Atlantic Standard Time, 9 November 2017. Submissions received after this date and time will not be accepted.
Inquiries and Submission of Statement of Capabilities
Inquires and submissions are to be submitted in writing to:
Cathi Harris
A/Team Lead, Contracting Services
301 Bishop Drive
Fredericton, NB E3C 2M6
Tel. 506-452-3639
Fax. 506-452-3676
Email: D••••••••@•••••••.••.ca
Please note that the Department prefers to receive submissions electronically, however it will accept submissions in hard copy. Hard copy submissions must be received by the closing date and time. Email submissions should be less than 8MB; if the file(s) are larger please split them into more than one email. The Department is not responsible for misdirected or delayed submissions.
All submissions should note the contract file number: F5211-180007.
