Volunteer Coordinator Services – Metro Vancouver East
This requirement is for: The Correctional Service of Canada, Community Corrections, Pacific Region
Trade agreement: This procurement is not subject to any trade agreement.
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: compliant bid with the lowest price per point
Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada has a requirement to provide Volunteer Coordinator services
Objectives: To provide a volunteer service that will address recruitment, orientation training, monitoring and implementation of volunteer activities to meet offender needs areas.
Tasks:
Recruitment
The Contractor must:
Conduct information sessions with a broad range of agencies, organizations, officials and educational facilities within New Westminster Area as a means of informing them about volunteer opportunities in Community Corrections that are available for individuals.
Conduct presentations and information sessions.
Interview potential volunteers.
Verify volunteer references and ensure Reliability Status Clearance before applicants are accepted as a volunteer.
Establish a broad recruitment base, including Aboriginal communities, local service groups, chaplaincy and faith communities, universities, colleges and volunteer centres.
Facilitate availability of volunteers to federal offenders placed at local Community Residential Facilities.
Focus the volunteer base to reflect the ethnic and cultural diversity of local communities and offender population by extending recruitment initiatives to various cultural organizations.
Actively develop contacts with agencies, including mental health service providers, faith communities and ethno-cultural societies where these agencies can provide service and support to the offender.
Actively recruit volunteers with second languages; maintain a record for use in identifying volunteers with various linguistic profiles.
Recruit, screen, train, supervise, and support between 15 and 20 volunteers to provide outreach support to mentally disordered offenders (e.g., offenders with major mental illness, brain injured offenders, dual diagnosis offenders, aging/elderly offenders, and/or low functioning offenders).
Training
The Contractor must:
Maintain an accurate, detailed log of all volunteers who are providing services to the New Westminster and surrounding areas.
Schedule and facilitate a volunteer orientation program for new volunteers regarding volunteer roles and responsibilities, including the Code of Conduct, Access to Information Act, Privacy Act and confidentiality; facilitate access to other training as required and available.
Ensure that each new volunteer has completed orientation training prior to providing services.
Identify and arrange, in cooperation with the Office Parole Officer Supervisors, Mental Health Team, Psychologists, orientation training required for these volunteers, including training focusing on helping volunteers to develop knowledge around diagnosis, course, and treatment of mental illness, and the recognition of positive and negative symptoms of particular disorders.
Identify and arrange, in cooperation with the Office Parole Officer Supervisors, Mental Health Team, Psychologists, for necessary ongoing training for volunteers.
Projects and Activities
The Volunteer Coordinator is responsible for developing new projects and activities for volunteer involvement on an on-going basis, including those targeted at offenders with mental health illnesses.
Community Education and Outreach
Assist in organizing community events such as police/parole workshops and charity art auctions to educate the public about CSC; liaise with community groups to heighten CSC profile in community.
Organize and assist in promoting CSC Community Corrections and volunteering through community events such as Victoria Day, Canada Day, BC Day, and Labour Day celebrations. As well to organize and promote CSC Community Corrections and volunteering through shopping mall displays.
Reintegration Activities
Screen appropriate volunteers for one-to-one or group contact; and assign to specific projects.
Seek volunteer referrals from parole officers, halfway house staff and program deliverers.
Conduct an initial meeting with each volunteer, the offender and the offender’s parole officer, to develop an action plan for activities.
Conduct regular follow up with the volunteer, parole officer, and offender.
Assign and supervise volunteers to operate the resource center to assist offenders on site.
Research Projects
liaise with research heads to find ways for volunteers to assist in research as projects are identified;
screen and assign volunteers to the various projects;
follow up with researchers and volunteers concerning projects.
Transportation Services
Recruit and coordinate volunteers interested in transportation of offenders.
Organize volunteer reimbursement of travel expenses.
Other Activities
Organize CRF assistance program.
Provide program support/assistance to identified correctional programs.
Deliverables:
The contractor must:
Ensure volunteer applications and security clearance forms are completed and processed for each volunteer.
Provide a monthly status report of volunteer hour and activities as well as program participation, to the Project Authority.
Expected Delivery Date: The contract is for the period commencing upon contract award and is to be completed on or before the 31st day of March 2017 with an option to renew the contract for an additional four (4) years in one year increments (subject to the availability of funds).
File Number: 21880-16-0042
Contracting Authority: Katie Simpson
District Officer, Contracting and Materiel Services
Correctional Service of Canada
Community Corrections Administration Office
33344 King Road, PO Box 3333
Abbotsford, BC V2S 5X7
Telephone number: (604) 870-2401
Facsimile number: (604) 870-2402
E-mail: k••••••••@•••••••.••.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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