Volunteer Coordinator Services – Vancouver Island
This requirement is for: The Correctional Service of Canada, Community Corrections, Pacific Region
Trade agreement: This procurement is not subject to any trade agreement.
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: compliant bid with the lowest price per point
Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada has a requirement to provide Volunteer Coordinator services
Objectives: To provide a volunteer service that will address recruitment, orientation training, monitoring and implementation of volunteer activities to meet offender needs areas.
Deliverables:
The contractor must:
Ensure volunteer applications are completed for each volunteer and presented to the Project Authority or delegate prior to processing each through the Programs department for Vancouver Island Community Corrections;
Ensure security clearance for each potential volunteer is processed through NHQ or locally via CPIC clearance when only site access is needed in order to perform the volunteer activity.
Within the first 10 working days of each quarter, provide a report to the Area Director, Vancouver Island Community Corrections outlining the last month’s progress on each of the major areas of responsibilities, as outlined above including the number of offenders with mental disorders that are being supported by volunteers;
The quarterly report should include but is not limited to the following:
list of the volunteers; their activities that they engaged; and the estimated number of hours provided; and
Activity highlights from both CAMS and other projects;
list of any volunteers who participated in the orientation programs and which training they received.
Term of Contract:
Period of the Contract: The contract is for the period commencing upon contract award and is to be completed on or before the 31st day of March 2020 with an option to renew the contract for an additional three (3) years in one year increments (subject to the availability of funds).
File Number: 21882-18-0060/B
Contracting Authority: Katie Simpson
District Officer, Contracting and Materiel Services
Correctional Service of Canada
Telephone number: (604) 870-2401
Facsimile number: (604) 870-2402
E-mail: k••••••••@•••••••.••.ca
NOTE TO BIDDERS:
Bidders can obtain copies of the solicitation documents by contacting the contracting authority named in this notice.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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Topics include:
? Overview of the federal government contracting process;
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? Bidding on opportunities;
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The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).
