The Request for Standing Offer (RFSO) solicits discounted, non-commissionable rates for the rental of passenger vehicles and other vehicle categories. Employees of federal departments and agencies, provincial government of Ontario and Nova Scotia, the Territorial Governments of the Yukon and Northwest Territories, as well as federal government cost reimbursable contractors, will be able to access the directory through the Internet Web site.
The RFSO solicits discounted rates without commission with Car Rental companies. Some of the mandatory conditions included in the RFSO are:
Car Rental companies must have a fleet of at least 10 rental passenger or commercial vehicles per location and vehicles should not be older than the 2020 model year, with the exception indicated below. Vehicles of the 2018 and 2018 model years may be utilized, providing that they are in clean condition, excellent state of repair and have not been driven more than 50,000 kilometers (30,000 miles). For the 2021 and 2022 directories, increase the model years above by 1 year.
Car Rental companies must provide, Public Liability and Property Damage (PL/PD) insurance coverage, included in the daily rental rate, as follows: For Canada, a minimum of $1 million. For USA, $100,000.00 per person to a maximum of $300,000.00 per accident in Public Liability and $25,000.00 in property damage.
All rates must not include Personal Accident Insurance (PAI) for accidental death or dismemberment.
Suppliers must have a counter in the city/airport for which rates are being quoted and must be in operation as of January 01, 2020.
Suppliers must remit administrative fees of $250.00 CAN for each city and for each airport located in Canada and administrative fees of $250.00 US for each city and for each airport located in the USA.
The Government of Canada maintains a source list of potential suppliers for the Government of Canada Electronic Car Rental Directory, for passenger and commercial vehicle rental services across Canada and the USA.
Each year, a RFSO to provide rental rates for the Government of Canada Electronic Car Rental Directory, is mailed to all suppliers on the list and is also posted on the Government Electronic Tendering Service. Each year thereafter, the source list is purged of suppliers who have not responded to the RFSO for any of the three (3) previous years.
Companies that are not on the source list but would like to be added, and would like to receive the RFSO, should submit their requests to the attention of:
PSPC
Traffic Management Directorate
Travel Procurement Services Division
Accommodation and Car Rental Program
140 O’Connor St., 7th Floor, 07011
Ottawa, Ontario, Canada K1A 0S5
Fax: 613-943-7967
Or e-mail their request to: r••••••••@••••••••.••.ca
Your request for an RFSO should include the following information:
the name of the business
the address of the business,
the name and title of the person to receive the RFSO, and
their telephone number and fax number.
Suppliers should indicate whether they would like to receive the RFSO in English or in French.
The RFSO, duly completed, in the format requested, must be received before 2:00 PM EDT on September 27, 2019 for publication in the Car Rental Directory on January 01, 2020.
