Enlèvement de la neige et de la glace au 335, chemin River

Snow and Ice Removal at 335 River Road

1. CONTRACT

K4A22-14-0008

2. LOCATION

Environment Canada
335 River Road,
Ottawa, ON,
K1V 1C7

3. OBJECTIVES

The objective is to provide a safe, accessible facility for staff and visitors pertaining to snow and ice clearing operations at Environment Canada’s 335 River Road Site during the fall, winter and spring months.

Description of the Facility

4. SCOPE OF WORK

The Contractor shall supply all necessary labor, equipment, material and tools required to carry out snow and ice clearing operations at the Environment Canada’s 335 River Road Site.

5. DELIVERABLES

The Contractor shall:

• Carry out snow and ice operations and clear all parking lots, roadways, sidewalks, steps, doorways, wheelchair ramps, shipping and receiving area, emergency and fire exits and fire exit stairways.
• Clear snow, ice, freezing rain and slush from around all oil filler pipes, gas outlets, storage containers, refuse containers, emergency response vehicles, small building/structures, pump house, water reservoir, hydro vaults and electrical switchgears.
• Sand, salt and/or calcium magnesium acetate all parking lot, roadway, pedestrian areas, fire and emergency exits, as required to maintain a clear, non-slip and safe surface. Calcium magnesium acetate shall be used at the Thornton Centre main entrance walkway and the entrance to the South Wing unless ineffective to maintain a non-slip and safe surface during very cold temperature. In this situation, sand and rock salt shall be used as a substitute.
• Snow accumulations are to be removed by the Contractor in accordance with the drawings and specifications within the prescribed period of time with only approved removal equipment
• All parking lots, roadways, sidewalks, steps, doorways, wheelchair ramps, Shipping and Receiving area, emergency and fire exits, fire exit stairways, oil filler pipes, gas outlets, storage containers, refuse containers, emergency response vehicles and small buildings/structures and hydro vaults and electrical switchgears shall be cleared of snow, ice, freezing rain and slush by 06:30 hours, seven (7) days per week, 365 days per year. These same areas shall be kept clear of snow, ice, freezing rain and slush throughout the day, 7 days per week from 06:30 hours to 18:00 hour.
• The carport area in the Shipping and Receiving area must be shovelled by hand.
• The emergency shut off valve for the storm sewer system must remain clear and de-iced at all times. This valve is required as fuel delivery procedures are ongoing during the winter months on the site.
• When snow accumulation approaches the depth of 5 cm or 5 cm of accumulation over 48 hours, measured by a Property Management representative or the contractor at the walkway to the Thornton Centre, the Contractor shall immediately dispatch the equipment and personnel necessary to perform the work.
• Exit doors shall be cleared in a manner that will allow doors to be operable and fully opened without obstruction of snow, ice or slush.
• Snow is not to be piled on any parking lot or any parking areas, or piled to restrict the natural drainage of such areas or piled to obstruct the clear view and visibility or the roadway when exiting the site. If snow dumps are properly managed by the Contractor and become full, the Contractor will be responsible to dump the snow in an alternative area.
• The Contractor shall not pile, plow, blow or place snow onto or against trees, shrubbery, sidewalks, fences, gates or other structures adjacent to areas of this site. As indicated on the site plan.
• The Contractor shall exercise care when plowing and clearing around fences, gates, doorways and metal siding to avoid damaging these objects and materials.
• The contractor shall leave 15 cm’s of snow on turf areas when clearing snow piled on turf during snow plowing operations.
• Walkways and sidewalks shall not be cleared with heavy equipment such as pickup plows, backhoes, heavy trucks or loaders.
• Excessive use or poor distribution of materials such as salt, sand or other de-icing products shall not be accepted. In all cases, excess material shall be removed immediately.
• The Contractor shall provide and maintain slip free conditions.
• The six (6) salt boxes on site are to be kept full at all times. The material in the salt boxes should be rotated periodically. Salt box at the main entrance to the Thornton Centre and the salt box at the South Wing entrance are to contain calcium magnesium acetate. Salt boxes are provided by Environment Canada. The Contractor shall empty salt boxes and properly dispose of materials off site by June 1st. The Contractor shall replenish salt boxes by October 15th.
• The Contractor shall be responsible to clean and remove from site by June 1st all remaining sand, gravel, dirt and debris left on or around parking lots, roadways, walkways, sidewalks, turf areas and areas where snow was piled. Particular attention must be provided to cleaning, repairing and restoring the turf areas to the original condition of the turf at the start of the contract. The Contractor shall, also, obtain power sweeping services to power sweep and vacuum parking lots and roadways.

Vehicles and Equipment

All necessary equipment needed for the performance of the services shall be furnished by the Contractor. Such equipment shall be of the size and type customarily used for services of this kind and shall be approved by Environment Canada during the tendering process.

All vehicles used by the Contractor shall be kept in a clean and presentable condition, and shall meet Ontario Provincial safety standards and licensing requirements.

Parking vehicles on turf shall not be permitted. Driving on turf areas shall only be permitted to access snow dump areas.

The contractor shall ensure that all equipment used to perform the work is in a state of good repair. The Senior Operations Technician or his designate reserves the right to have equipment, which is judged unsafe, unsuitable or defective, taken out of service.
The contractor shall be responsible for his equipment and proper clean up of oil leaks etc.
The Contractor shall be responsible for supplying suitable replacement equipment for the defective items.

Quality Control

The Contractor shall employ at all times the quantity and quality of supervisory personnel necessary for the effective and efficient management and performance of services. All supervisors shall have an intimate knowledge of the various grounds maintenance and snow removal tasks, equipment and materials so as to be able to both properly train and direct the Contractor’s employees and other Contractor personnel to their individual tasks and to maintain and control and effective inspection and follow-up program. The functions of supervisors shall include, without limitations to:

• Control and direct the activities of the Contractor’s employees and other Contractor personnel.
• Perform regular inspections at the building and check with the Environment Canada’s representative at least once per week to assure quality service.
• Consult daily with the Environment Canada representative concerning services for the Snow and Ice Operations.
• Implement instructions from the Environment Canada representative.
• Assure that the day to day performance of all Contractor personnel is of the highest quality and complies with the Agreement.

Any change in the Contractor’s supervisory personnel shall be reported to Environment Canada immediately together with the name, address and telephone number of any new supervisory personnel.

Unsatisfactory Work

It is the Contractor’s responsibility to ensure that all staff are properly trained to produce the results intended in these Specifications. Any additional work required because of poor technique or product must be performed at the Contractor’s own expense.

Any work not completed to the satisfaction of the Senior Operations Technician, Property Management District 1, or his designate shall be immediately corrected upon notification having been given to the Contractor or his representative. Should work not be completed within two (2) hours of the first notification, the Senior Operations Technician or his designate will take actions to contract a different company to satisfactorily complete the work and will deduct from the contractor’s next invoice the monetary amount to cover the costs of the work incurred.

Damages

It is the Contractor’s responsibility to use tools, equipment and materials that will not adversely affect asphalt surfaces, paving stones, plants or the grounds of the 335 River Road site. The Contractor must ensure that mitigating measures such as but not limited to using Teflon blades, sweeper equipment and environmentally friendly materials in the performance of work.

Should any accident or incident occur in the execution of the work under the contract, the Contractor shall be solely liable for any damages, costs and consequences that arise. The Contractor shall immediately notify and report to the Senior Operations Technician and to appropriate representatives of all authorities having jurisdiction, any accident or incident involving the Contractor, the EC, or to the public in respect to persons and/or property, where such accident or incident arises from the Contractor’s executions of the work in this contract. The Contractor shall provide copies of all such reports to the Senior Operations Technician.

The Contractor shall immediately remove from the site any employee not observing and complying with safety requirements.

The Contractor is responsible for repairing all damages incurred to the 335 River Road property or equipment and adjacent property or equipment while carrying out the obligations of this contract to the satisfaction of the Senior Operations Technician.

The contractor shall tour the site with the Senior Operations Technician at the beginning of the contract and at the completion of the contract in order to determine any damage to landscape facilities, structures and/or buildings caused as a result of the Contractor’s work under this contract. Any repairs required must be completed to the satisfaction of the Senior Operations Technician. Final payment to the Contractor will not be made until necessary repairs have been completed and are acceptable to the Senior Operations Technician.

Contractor Availability

The Contractor shall provide the Senior Operations Technician with a 24 hour, 7 day a week telephone number where the Contractor can be directly reached. Direct access to the Contractor shall be maintained at all times either by pager or by telephone. Emergency calls can be placed 24 hours a day, 7 days a week, 365 days a year. The Contractor shall respond on site within two (2) hours of having received an emergency call.

Work Interruptions

No interruptions or stoppage of work will be allowed after the start of a job. The Contractor must arrange his labor force in such a manner that the complete schedule of work activities can be carried out. The Contractor shall have all necessary labor and equipment on site prior to starting work to avoid unnecessary delays.