Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Amendment 001
This amendment is raised to revise the following;
(1) The Solicitation Closing date has been extended to August
21, 2012
(2) The pricing basis for Pricing Schedule 2.
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THIS DOCUMENT CONTAINS A SECURITY REQUIREMENT
Security Requirement
1.1 The Contractor must, at all times during the performance of
the Contract, hold a valid Facility Security Clearance at the
level of SECRET, issued by the Canadian Industrial Security
Directorate (CISD), Public Works and Government Services Canada
(PWGSC).
1.2 The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid personnel security screening at
the level of SECRET, granted or approved by CISD/PWGSC.
1.3 Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
1.4 The Contractor must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if
applicable), attached at Annex C;
(b) Industrial Security Manual (Latest Edition).
(Consult the Canadian Industrial Security Directorate (CISD)
Website at Additional information on PWGSC security can be found
on the following web site:
http://ssi-iss.tpsgc-pwgsc.gc.ca/ or by dialing 1-866-368-4646
(Toll free).
Mandatory Security Clearance
1. It is a mandatory that the security requirements
specified at clause 1.2 be met by the Bidder at time of bid
closing. If the security requirements are not met at bid
closing, your proposal will be deemed non-responsive and no
further consideration will be given.
2. It is a mandatory that the security requirements
specified at 1.2 be met by the Bidder for all of the employees
proposed for this contract at time of bid closing. If the
security requirements are not met at bid closing, your proposal
will be deemed non-responsive and no further consideration will
be given.
3. It is a mandatory that the security clearance at 1.2 of
the proposed employee(s) be owned by the Bidder. If the
security clearance is not owned by the Bidder your proposal will
be deemed non-responsive and no further consideration will be
given.
4. It is a mandatory that the Bidder provide the
information requested in the chart below at time of bid closing
for only the proposed employees to provide services against any
resulting Contract. If the information is not provided at bid
closing, your proposal will be deemed non-responsive and no
further consideration will be given.
Requirement
To provide labour, transportation, equipment and materials
required to maintain, supply and install interior plants for
Public Works and Government Services Canada (PWGSC), at Les
Terrasses de la Chaudière, 1 Promenade du Portage, 15 Eddy, 25
Eddy, 10 Wellington, Gatineau, Québec, Canada, for a period of
two (2) years with Canada retaining an irrevocable option to
extend the contract for a period of three (3) additional
consecutive twelve (12) month periods in accordance with all
terms and conditions detailed in the Request For Proposal (RFP)
document. The services must be provided in accordance with
Annex "A".
Mandatory Site Visit
MANDATORY ITEM:
Due to the nature of this requirement and in order to gain
access to the sites the company Representative(s) must have a
Security Clearance of Secret in order to attend the Mandatory
Site Visit, as such, it is MANDATORY that all interested
bidders, submit the Names (legal name) and birth dates of their
representatives that hold a Security Clearance of Secret that
will be attending the Mandatory Site Visit to the Contracting
Authority (Lynn Grogan) no later than July 17, 2012.
It is the responsibility of the bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown. Bidders who fail to submit the required information
by July 17, 2012 will be denied access to the sites.
It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on July 24, 2012 at 9:30 am, will begin at the
front entrance of 15 Eddy, Gatineau, Quebec, Canada. Bidders
will be required to sign an attendance form. Bidders who do not
attend or send a representative will not be given an alternative
appointment and their bids will be rejected as non-compliant.
NO EXCEPTIONS WILL BE MADE. Any clarifications or changes to
the bid solicitation resulting from the site visit will be
included as an amendment to the bid solicitation.
A maximum of two (2) representatives per bidder will be
permitted to examine the sites.
Evaluation Procedures
Bids will be examined to determine their compliance with the
following Mandatory Requirements:
(1) Mandatory Site Visit attendance;
(2) Mandatory Security Clearance of Secret, at bid closing, in
accordance with Part 6, Security Requirements;
(3) Mandatory Contractor's Experience & Past Performance in
accordance with Part 3, Section 1:
Technical Bid;
(4) Provision of the Mandatory Full-time Supervisor(s) Expertise
or Experience;
(5) Submission of Firm Price/Rates in Canadian funds in
accordance with Part 3, Section II: Financial Bid
Only proposals found to meet ALL the mandatory requirements will
be deemed acceptable proposals and will be further evaluated in
accordance with the evaluation criteria. Proposals not meeting
ALL of the mandatory requirements will be deemed non-responsive
and will be given NO further consideration.
BASIS OF SELECTION
The lowest priced responsive bid which meets the requirement of
the Federal Contractor's Program for
Employment Equity indicated herein will be recommended for award
of a contract.
Contractors will not be reimbursed for the cost of responding to
this Request for Proposal
Period of Contract
This Contract is valid during the period of (estimated
commencement date) 1 October, 2012 to
30 September, 2014 with three (3) options to extend the contract
each for an additional consecutive twelve (12) month period.
Option to Extend Contract
The Contractor hereby grants to Canada three (3) irrevocable
options to extend the term of the Contract each for an
ADDITIONAL CONSECUTIVE TWELVE (12) MONTH PERIOD, under the same
terms and conditions as contained in the Contract. It is to be
noted that Canada is not obliged to exercise any of these three
(3) options. The exercise of any option will be at Canada's sole
discretion, by providing notification in writing to the
Contractor at least sixty (60) days prior to the Contract expiry
date or the
expiry date of an exercised option period.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
