Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures:
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Maintenance Services for Emergency Electrical Power Supply
Systems
EJ196-131151/B
This Amendment is issued to clarify the Mandatory Response Time
This bid solicitation cancels and supersedes previous bid
solicitation number EJ196-131151/A dated July 9, 2014 with a
closing of August 26, 2014 at 2:00 p.m.
Requirement
To provide preventive maintenance services on the Emergency
Power Supply Systems, including all necessary tools, equipment
and services, consumable materials, labour for all inspections,
testing, cleaning, maintenance services in accordance with the
Statement of Work attached herein as Annex A. All additional
parts and labour required to effect repairs to the equipment
listed at Annex A will be at extra cost to Canada.
This requirement is for Public Works and Government Services
Canada (PWGSC) located at the Confederation Heights Central
Heating Plant, 501 Heron Road, Ottawa, ON.
Mandatory Response Time
As per Annex A, Statement of Work EJ196-131151, 1.4.3 Service
Calls, it is a mandatory requirement of the contract that:
A) The Contractor must provide a qualified person(s) as defined
by Section 1.1 - Definitions, to respond, on site, on a
twenty-four hour, seven day a week basis at no extra labour cost
to Canada.
B) The Contractor must respond within 30 minutes and be on site
ready to work within two hours. All work for service calls must
be executed by a qualified service personnel named in the
Contract and such work must proceed continuously until the
system is returned to safe operating condition.
C) Request for service calls must only be accepted from the
National Call Centre or the Technical Authority.
D) All service calls will be at extra cost to Canada and shall
be calculated based on the As and When Requested Work Pricing
Schedule 2 in the Contract. Billable hours begin when the
responding qualified person(s) are on site. Upon completion of
the required service work, billable time ends. Canada will
accept a minimum charge of one (1) hour. Canada will not accept
Truck/Travel or Fuel charges.
Mandatory Site Visit
It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on September 11, 2014 at 9:30 a.m. Bidders are
to meet at the main entrance of the Confederation Heights
Central Heating Plant, 501 Heron Road, Ottawa, Ontario. A
maximum of two (2) representatives per bidder will be permitted
to examine the sites.
Mandatory Security Requirement prior to site visit
It is mandatory that Bidders communicate with the Contracting
Authority prior to the visit to confirm their attendance.
Due to the nature of the requirement and in order to gain access
to the building in this requirement, it is MANDATORY that all
representative(s) of the Bidder have security clearance at a
level of Secret. Therefore, it is mandatory that Bidders submit
the company legal name, the company telephone number, the name
of each individual that will be attending the site visit and
their date of birth to the Contracting Authority in writting, by
e-mail at g••••••••@••••••••.••.ca or by facsimile at
(819) 956-3600 no later than September 5, 2014 at 1:00 p.m.
Bidders will be required to sign an Attendance Form at the
beginning of the site visit. Bidders who do not attend or send a
representative will not be given an alternative appointment and
their bids will be rejected as non-compliant. NO EXCEPTIONS
WILL BE MADE.
It is mandatory that bidders provide and wear safety boots for
the site visit. Bidders who do not wear safety boots will not be
permitted to attend the site visit. NO EXCEPTIONS WILL BE MADE.
Any clarifications or changes to the bid solicitation resulting
from the site visit will be included as an amendment to the bid
solicitation.
Period of the Contract
The period of any resulting Contract will be for a period of
five (5) years.
Security Requirement
The following security requirement (SRCL and related clauses)
applies and form part of the Contract.
1. The Contractor must, at all times during the performance of
the Contract, hold a valid Facility Security Clearance at the
level of SECRET, issued by the Canadian Industrial Security
Directorate (CISD), Public Works and Government Services Canada
(PWGSC).
2. The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid personnel security screening at
the level of SECRET, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B.
(b) Industrial Security Manual (Latest Edition).
Basis of Selection
A bid must comply with the requirements of the bid solicitation
and meet all mandatory evaluation criteria to be declared
responsive. The responsive bid with the lowest evaluated price
will be recommended for award of a contract.
Enquiries
All enquiries regarding this requirement must be submitted in
writing to the Contracting Authority:
Gisèle Lessard
Tel. No.: 819-956-2352
Fax No.: 819-956-3600
E-mail: g••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
