Entretien et stockage de halon

ADVANCE CONTRACT AWARD NOTICE (ACAN)
1. Advance Contract Award Notice (ACAN)
The Department of National Defence has a requirement for the operation of DND’s halon storage facility along with the recovery, recycling and reconditioning of halon gas, and the maintenance and recertification of RCN and CA halon extinguishers and cylinders.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to Control Fire Systems. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.
If other potential suppliers submit a statement of capabilities during the 15 calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
2. Definition of the requirement
The Department of National Defence has requirements for the operation of DND’s halon storage facility along with the recovery, recycling and reconditioning of halon gas, and the maintenance and recertification of RCN and CA halon extinguishers and cylinders. All halogenated fire suppression agents within the DND/CAF are managed and controlled to ensure compliance with the Canadian Environmental Protection Act and the Federal Halocarbon Regulations 2003.
DGMEPM has been designated the OPI for the management and control of all halons used as fire extinguishing agents within the CAF as well as for the halon bank located at CFB Borden, Ontario. DGMEPM has been mandated to ensure that sufficient quantities of halon are available to meet military operational requirements for as long as the CAF has equipment that uses halon.
Proposed Work Activities

The Contractor must operate an existing Halon 1011, 1211 and 1301 recovery, recycling, reconditioning, banking and recharging operation compliant with Federal Regulatory Framework 2003 and ULC standards as well as Adm (IE) 01-03 Canadian Forces Halon Policy.
The Contractor must arrange for a ULC recertification of the DND storage facility on an annual basis along with a ULC inspection of the DND storage facility every six (6) months. The DND storage facility is located at CFB Borden, Ontario, Canada.
The Contractor must store the unused and recovered halon in certified storage tanks provided by the halon storage facility located at CFB Borden, Ontario, Canada.
The Contractor must maintain a stock of recycled halon to support operations for the duration of the Contract.
The Contractor must provide all equipment and tools necessary to complete all tasks requested by the TA at the halon storage facility.
The Contractor must be able to respond to a leak at the halon storage facility at CFB Borden within three (3) hours of notification of the leak.
The Contractor must conduct investigations into any halon leak if requested by the TA.
The Contractor must be available to work overtime at the request of the TA. Overtime will only be authorized by the TA when required to meet immediate operational requirements. Standard overtime rate will be 1.5 hours.
The Contractor must have the ability to recover and dispose of other halogenated fire suppression agents that are in use in the CAF as directed by the TA.
The Contractor must perform maintenance, recertification and disposal of RCN and CA halon fire extinguishers and cylinders. The maintenance and recertification must take place at the Contractor’s facility.
The Contractor must maintain and refurbish Ginge Kerr halon cylinder valves as part of the overall halon cylinder maintenance.

Deliverables
General
Deliverables must be in the form of services provided to the TA in accordance with this SOW and of the products generated thereof.
All reports, correspondence and technical data developed during the course of this contract will become the property of the Crown.
The Contractor must submit a monthly report entitled “Halon Transaction Report”. The Halon Transaction Report must be submitted with the invoice each month and it must detail all work conducted during that month. The report must include, as a minimum, the following information:

The serial number of each cylinder or extinguisher upon which Work was performed;
The quantity and type of halon received, recovered, recycled and/or returned to DND; and
The quantity and type of halogenated fire suppression agent that was received, recovered and disposed of.The Contractor must submit a quarterly report with the following information:

The quantity and type of halogenated fire suppression agent that was recovered, recycled, stored or disposed of;
The number of hours spent; and
A detailed outline of the activities related to the technical maintenance of the halon facility and on the maintenance of DND extinguishers and cylinders.

These reports are to cover the calendar year and are due no later than 15 April, 15 July, 15 October and 15 Jan of the following year.
Following the laboratory analysis and receipt of analysis certificate by the Contractor for all recycled halon, the Contractor must submit a copy of the Certificate of Analysis with the invoice each month.
When a halon or other halogenated fire suppression agent loss is detected, the Contractor must submit a written report within 24 hours of the discovery of the loss entitled “Significant Incident Report” to the DND Project Manager and Contracting Authority, the TA and any other appropriate DND/CAF representative. The TA will acknowledge receipt of the report within two (2) business days of reception.
The Significant Incident Report must include, as a minimum, the following information:
i. Time of spill;
ii. Source of spill (leakage, accidental or intentional discharge, etc);
iii. Location;
iv. Material and amount of spill;
v. Cause;
vi. Effects (injuries or effects on the environment);
vii. Response by the Contractor (actions taken); and
viii. Agencies contacted/notified, if applicable (Environment Canada, CFB Borden Fire Station, DND Contracting Authority, TA).
The Contractor must maintain a Service Log for each individual extinguisher and cylinder that the Contractor maintains. The information must be provided on a Service Log Report. The Contractor must attach the Service Log Report to the invoice for each month during which Work is required.
Format of Deliverables
All correspondence and deliverables detailed must be submitted in the format requested by the TA. Unless otherwise specified, one soft copy of these deliverables must be provided to the TA or TA-designated representative.
Soft copy deliverables must be provided via electronic mail. These will normally be prepared using Adobe or Microsoft Project or Microsoft Office Product Suite, 2003 versions or newer. The format of deliverables that take the form of reports, plans, correspondence, documentation, etc., must be agreed upon beforehand between the TA and the Contractor. These will normally be prepared using Microsoft Project and Microsoft Office Product Suite, both 2003 versions or newer, and must be available in hard and electronic copy. The deliverables will, in general, be new or updated electronic information releases, completed reports, memoranda, letters and forms, etc.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

The Contractor must possess and maintain a full ULC listing and certification as halon “Full Service” company.
The Contractor must possess and maintain a full ULC certification for halon 1011, 1211, and 1301.
The Contractor must possess and maintain a Transport Canada (TC) permit for the transportation of DND halon cylinders and extinguishers.
The Contractor must maintain a ULC certification and TC permits to conduct the Department of Transportation (DOT) hydrostatic pressure tests and TC approved compliant and non-compliant cylinders, including Ginge Kerr and Wormald cylinders.
The Contractor must maintain a Natural Resources Canada (NRCan) Explosives Branch certification to transport, handle and store explosive initiators for the purpose of recycling.
The Contractor must possess, or must provide confirmation of the intention to possess within 12 months of the establishment of the Contract, certification to maintain and refurbish Ginge Kerr halon cylinder valves.
The Contractor must obtain and maintain a TC certification for the transport of dangerous goods for all containers, regardless of size used in the storage in the storage and transportation of halon.
The Contractor must obtain and maintain a TC permit for re-qualification of halon cylinders by visual external inspection.
The Contractor must be ULC listed and certified to recover and recondition halon.
The Contractor must provide certification of the laboratory which will be used to provide analysis of reconditioned halon, either in-house or by other means.
The Bidder must confirm their ability to store two (2) full RCN cylinder ship sets and all other required storage tanks for the purposes of halon recovery and cylinder refilling. A single RCN cylinder ship set consists of approximately 63 cylinders of the following sizes:

-37 x 67.5 litre;
-10 x 45.0 litre; and
-16 x 8.04 litre cylinders.
-Storage tanks constitute approximately six (6), one-tonne cylinders.
4. Applicability of the trade agreement(s) to the procurement

Canada Free Trade Agreement (CFTA)
North American Free Trade Agreement (NAFTA)
World Trade Organization - Agreement on Government Procurement (WTO-AGP)
Comprehensive Economic and Trade Agreement (CETA)

5.Set-aside under the Procurement Strategy for Aboriginal Business
N/A
6. Comprehensive Land Claims Agreement(s)
N/A
7. Justification for the Pre-Selected Supplier
The pre-identified supplier is the only company in Canada with capabilities and equipment that is certified to work with halon gas, as halon is a hazardous material and it’s processing and maintenance, along with that of the cylinders in which it is contained, must be done by a ULC certified company.
8. Government Contract Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) – “only person is capable of performing the work”
9. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the trade agreements specified:

Canadian Free Trade Agreement (CFTA) – Article 513 b)
World Trade Organization- Agreement on Government Procurement (WTO-AGP) – paragraph 2
North America Free Trade Agreement (NAFTA) – Article 1016 par 2b)
Canadian-European Union Comprehensive Economic and Trade Agreement (CETA) – Articles 19.6 through 19.8, paragraphs 7 through 11 or Article 19.9, and Articles 19.10, 19.11, 19.13 and 19.14.

10. Ownership of Intellectual Property
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
11. Period of the proposed contract
The proposed contract is in November for a contract period of two (2) years, with the potential of two (2) additional optional one (1) option years.
12. Cost estimate of the proposed contract
The estimated value of the contract, including the option periods, is $1,535,000.00 CAD (GST/HST extra).
13. Name and address of the pre-identified supplier
Control Fire Systems Ltd.
63A Advance Rd,
Toronto, ON M8Z 2S6
14. Supplier’s right to submit a statement of capability
Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
15. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is November 09, 2018 2:00PM EDT.
16. Inquiries and submission of a statement of capabilities
Inquiries and statements of capabilities are to be directed to:
Ricky Leger-Roberts455 Boulevard de la CarrièreE-mail: M••••••••@••••••.••.ca
Documents may be submitted in either official language of Canada.
The DND file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters.